SOURCES SOUGHT
H -- 589-19-1-1834-0390 Internal Fire Sprinkler Piping Inspection KC
- Notice Date
- 1/22/2019
- Notice Type
- Synopsis
- NAICS
- 922160
— Fire Protection
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
- ZIP Code
- 66048
- Solicitation Number
- 36C25519Q0191
- Response Due
- 1/29/2019
- Archive Date
- 2/13/2019
- Point of Contact
- janie.juszczak@va.gov
- Small Business Set-Aside
- N/A
- Description
- This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide all supplies, materials, equipment, labor, supervision, management and transportation to perform all tasks as identified below and in the Statement of Work. All work will be performed in accordance with the guidelines established by as outlined in NFPA 25, Chapter 14 Kansas City, VA Medical Center located at 4801 East Linwood Boulevard, Kansas City, MO 64128 and the Honor Annex located at 4251 Northern Avenue, Kansas City, MO 64133. NAICS Code: 922160 (Fire Protection) $15 Million. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. This contract shall include a base year and four one-year options. The North American Classification System (NAICS) code for this acquisition is 922160 (Fire Protection), the Product and Service Code is H242 (Equipment and Materials Testing Services/Fire Fighting, Rescue and Safety Equipment.) The small business size standard is $15 Million. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail: to janie.juszczak@va.gov. All information submissions should be received no later than 5:00 pm CST on January 29, 2019. PHONE CALLS WILL NOT BE ACCEPTED. Services are required in accordance with the attached statement of work (SOW). Please note this is not a request for proposal, but is only seeking information to determine availability for a set-aside. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published. It is expected that a solicitation will be issued via GSA ebuy and/or fbo.gov. STATEMENT OF WORK FIRE SUPRESSION INTERNAL PIPE EXAMINATION Contractor will provide all tools, materials, labor and supervision necessary to perform internal examinations of the Fire Suppression System. The inspections will determine if there is a presence of foreign, organic and inorganic material, as outlined in NFPA 25, Chapter 14. The examinations will be performed for each building of the Kansas City, VA Medical Center located at 4801 East Linwood Boulevard, Kansas City, MO 64128 and the Honor Annex located at 4251 Northern Avenue, Kansas City, MO 64133. Internal Piping Inspection NFPA 25 2017 edition - 14.3.2.2 states Internal examination shall be performed at the following minimum four points: System valve Riser Cross main Branch line The examinations will consist of: Assessment of Internal Condition of Piping Obstruction Investigation and Prevention Ice Obstruction Every Fire Suppression System Zone, for the Kansas City VAMC and the Honor Annex shall have an assessment of the internal condition of piping as described in: NFPA 25. 14.2.1., NFPA 25 Annex D Obstruction Investigation and elsewhere in NFPA 25. The Main Building (Building 1) has 62 Wet System Zones, 6 Dry System Zones and a Fire Pump. Freedom Tower (Building 15) has 21 Wet System Zones and a Fire Pump. Valor Building (Building 26) has 23 Wet System Zones. Building 2 has 1 Wet System Zone. Building 6 has 1 Wet System Zone. Honor Annex has 2 Wet System Zones. The contractor will affix a durable plastic tag, using a plastic cable tie, at each inspection location. The tag will be neatly labeled with: the date of the inspection, the full name and signature of the inspector, the full company name and the specific NFPA Chapter and Section for compliance. It is strongly recommended that each potential offeror attend a site visit prior to submitting a proposal. Failure to attend a site visit inspection will not justify any modifications to the contract because the contractor was not familiar with the field conditions of the inspections. Prior to any examination, the contractor will coordinate the inspection activities with the COR or his designee. All outages of the Fire Suppression System will be scheduled and approved with the COR prior to isolating any part of the Fire Suppression System. Within 14 calendar days of the completion of the examinations, the contractor will provide a detailed inspection report, in electronic format, to the COR. The report will detail the findings of the examinations and will make recommendations to correct any deficiencies. Every system will be identified and described on the report; to include the location where each system was tested. The contractor will also submit a cost estimate to the KC VAMC for the proposed corrections to each individual system. If Tubercules or slime is found during an obstruction investigation, it shall be tested for indications of microbiologically influenced corrosion (MIC). In VA buildings that have multiple wet pipe systems, every system shall have an inspection and assessment of the internal condition of piping as in accordance with NFPA 25 Chapter 14, 14.3.2.2 Dry pipe or preaction sprinkler system piping that protects or passes through refrigerated Item maintained at temperatures below 32*F (O'C) shall be inspected internally for ice obstructions at the point where the piping enters the refrigerated area. All penetrations into the refrigerated spaces shall be inspected and, if an ice obstruction is found, additional pipe shall be examined to ensure that no additional ice obstructions or ice blockages exist. The contractor shall coordinate and schedule all project activities with the COR. The VA will provide a representative from the Plumbing/Pipe Shop to assist with the draining and refilling of each zone. When each zone has been completed and is ready to be recharged, the contractor shall allow sufficient time for the system to fill back up. The contractor will monitor zone gauges to assure the pressure in the zone is stable before the fire alarm is enabled and put back on-line. The contractor will take all precautions to avoid any water flow activation of the Fire Alarm System due to trapped air pockets in the system. Sprinkler Head Inspections Sprinkler head inspections will be performed in strict accordance with the requirements of NFPA 25. For each of the 117 fire zones, the contractor will take representative samples by removing 2 sprinkler heads; one from the opposite end of each zone. The contractor will then install new sprinkler heads in their place. Each head that is removed will be tagged with the room location and the associated zone that feeds the sprinkler head. Each sprinkler head will be tagged at the time of removal so as not to misidentify any of the heads. The contractor shall remove the 2 sprinkler heads from each zone during the time that the zone has been drained for the internal piping inspection. A separate draining of the zone will not be done for just the removal of sprinkler heads. The contractor shall keep a log of all the removed sprinkler head locations and they shall document any scaling, sludge or other sediment that comes out of the piping system after each sprinkler head is removed. The removed heads will then be sent to a laboratory that is certified in the analysis of fire protection sprinkler heads. The laboratory will supply a report with a complete analysis of each sprinkler head. The contractor will provide the report to the COR and it will include the contractors recommendations and comments to correct any possible deficiencies. The lab s report, along with the contractor s recommendations for correcting all deficiencies, will be turned in to the COR within 14 calendar days of when they received it from the Lab. Within 2 calendar weeks after contract award, the contractor will provide their proposed work schedule and inspection schedule to the COR. As contract activities continue, the contractor will provide the COR with a one-week look-ahead of areas that are next to be inspected. The contractor will provide sufficient staff on a daily basis to efficiently perform the inspections in a timely manner. Sprinkler Zones per building and per floor. LOCATION QTY. Building 1 - Sub-Basement 1 Building 1 - Basement 7 Building 1 - Basement Dry 2 Building 1 - Basement Glycol 1 Building 1 - 1st Floor 7 Building 1 - 2nd Floor 6 Building 1 - 3rd Floor 5 Building 1 - 3rd Floor Dry 2 Building 1 - 4th Floor 3 Building 1 - 4th Floor Dry 2 Building 1 - 5th Floor 4 Building 1 - 6th Floor 4 Building 1 - 7th Floor 4 Building 1 - 8th Floor 4 Building 1 - 9th Floor 4 Building 1 - 10th Floor 4 Building 1 - 11th Floor 4 Building 1 - 11th Floor Dry 2 Building 1 - Penthouse 2 Building 1 Total 68 Building 15 - Basement 1 Building 15 - 1st Floor 3 Building 15 - 2nd Floor 3 Building 15 - 3rd Floor 3 Building 15 - 4th Floor 3 Building 15 - 5th Floor 2 Building 15 - 6th Floor 2 Building 15 - 7th Floor 2 Building 15 - 8th Floor 2 Building 15 - Penthouses Building 15 Total 21 Building 26 - Basement 5 Building 26 - 1st Floor 4 Building 26 - 2nd Floor 4 Building 26 - 3rd Floor 3 Building 26 - 4th Floor 3 Building 26 - 5th Floor 4 Building 26 - Penthouse Building 26 Total 23 Building 2 1 Building 6 1 Building 40 1 Total 3 Buildings 3 Honor Annex - 1st Floor 2 ALL TOTAL 117 SAFETY REQUIRMENTS: In the performance of this contract, the contractor shall take such safety precautions as the Contracting Officer or designee may determine to be reasonably necessary to protect the lives and health of the occupants of any building. The Contracting Officer or designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, or the representative at the site of the work, all is deemed sufficient for the purpose aforesaid. Contract Administration Data All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred because of the change. Acronyms and Definitions CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance. CLIN: Contract Line Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item. CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. COR: Contracting Officer s Representative. An individual, including a Contracting Officer s Representative (COR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. QA: Quality Assurance. Actions taken by the government to assure contracted services meet SOW requirements. QASP: Quality Assurance Surveillance Plan. A written document specifying the method used for surveillance of contractor performance. Personnel a. Non-Personal Services. This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. b. Contractor Compliance with the Immigration and Nationality Act of 1952. The Contractor shall comply with all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals. Hours of Operations a. Business hours: Monday through Friday, 8:00 a.m. - 4:30 p.m. b. Off-duty hours: Friday through Monday, 4:30 pm 8:00am; Monday through Thursday, 4:30 pm 8:00am. c. National Holidays: The 10 holidays observed by the Federal Government are: New Year s Day; Martin Luther King s Birthday; Presidents Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving; Christmas; and any other day specifically declared by the President of the United States to be a national holiday. Quality Control a. CONTRACT PERFORMANCE MONITORING. The COR may perform surveillance of services by any of the methods listed below: 1. Observing actual performance; 2. Inspecting the services to determine whether the performance meets the performance standards; and 3. Review of any other appropriate records. b. When unacceptable performance occurs, the COR shall inform the Contractor and the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines that formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor must present this corrective action plan to the COR. The Government shall review the Contractor corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer. c. Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer representative(s); The Government shall periodically evaluate the Contractor performance by appointing a Contracting Officers Representative (COR) to monitor performance to ensure services are received. The Government representative(s) shall evaluate the Contractor performance through inspections of observations, inspection of services or any other form of documentation and all complaints from VA personnel. The Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s). d. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government. e. Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government. Contract Security The C&A requirements do not apply and a Security Accreditation Package is not required. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (22-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/36C25519Q0191/listing.html)
- Place of Performance
- Zip Code: 64128
- Record
- SN05199566-F 20190124/190122230017 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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