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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 06, 2019 FBO #6284
SOLICITATION NOTICE

J -- HVAC cleaning of wards 5C and 9A (VA-19-00018526)

Notice Date

2/4/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 2;2875 Union Road;Suite 3500;Cheektowaga NY 14227
 

ZIP Code

14227
 

Solicitation Number

36C24219Q0295
 

Response Due

2/13/2019
 

Archive Date

3/15/2019
 

Point of Contact

MEGAN.ROSS3@VA.GOV
 

Small Business Set-Aside

Total Small Business
 

Description

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations Page 15 of 15 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24219Q0295 Posted Date: 02/04/2019 Original Response Date: 02/14/2019 Current Response Date: 02/14/2019 Product or Service Code: J041 Maintenance/Repair/Rebuild -Refrigeration, Air Conidtioning, Air Circulation Equipment. Set Aside (SDVOSB/VOSB): SMALL BUSINESS NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors Contracting Office Address: Department of Veterans Affairs NCO 2 Contracting Attn: Megan Ross, Contracting Officer 2875 Union Rd Suite 3500 Cheektowaga, NY 14227 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-101. The associated North American Industrial Classification System (NAICS) code for this procurement is 838220, with a small business size standard of $15 million. The VA Buffalo Medical Center, 3495 Bailey Ave, Buffalo, NY 14215 is seeking to purchase HVAC and Duct cleaning for 5C, 9A, and OR-GU. All interested companies shall provide quotations for the following: Line Item Description Quantity Unit Price Total Price 0001 HVAC Cleaning Ward 5C 1 JB 0002 HVAC Cleaning Ward 9A 1 JB 0003 Duct Cleaning OR-GU 1 JB Statement of Work Project Name: 5C 9A Duct Cleaning Project Number: 528 19 s02 General Specifications for the Cleaning of Patient Wards 5C and 9A Heating, Ventilating & Air Conditioning (HVAC) System and Chilled Water Valances PART 1 Special Provisions 1.01 Qualification of the HVAC System Cleaning Contractor (A) Membership (B) Certification (C) Supervisor Qualifications (D) Experience (E) Equipment, Materials and Labor (F) Licensing 1.02 Standards (A) NADCA Standards 1.03 Documents (A) Mechanical Drawings PART 2 HVAC System Cleaning Specifications and Requirements 2.01 Scope of Work 5C & 9A (A) Scope (B) Special Conditions 2.02 Scope of Work OR-GU (A) Scope (B) Special Conditions 2.03 HVAC System Inspections and Site Preparations (A) HVAC System Evaluation (B) Site Evaluation and Preparations (C) Inspector Qualifications 2.04 General HVAC System Cleaning Requirements (A) Containment (B) Particulate Collection (C) Controlling Odors (D) Component Cleaning (E) Air Volume Control Devices (F) Service Openings (G) Ceiling sections (tile) (H) Air distribution devices (registers, grilles & diffusers) (I) Air handling units, terminal units, blowers and exhaust fans (J) Duct Systems 2.05 Health and Safety (A) Safety Standards (B) Occupant Safety (C) Disposal of Debris 2.06 Mechanical Cleaning Methodology (A) Source Removal Cleaning Methods (B) Methods of Cleaning Fibrous Glass Insulated Components (C) Damaged Fibrous Glass Material (D) Cleaning of coils (E) Biocidal Agents and Coatings 2.07 Cleanliness Verification (A) General (B) Visual Inspection (C) Verification of Coil Cleaning 2.08 Pre existing System Damage 2.09 Post project Report 2.10 Applicable Standards and Publications PART 1 Special Provisions 1.01 Qualification of the HVAC System Cleaning Contractor A. Membership: The HVAC system cleaning contractor shall be a certified member of the National Air Duct Cleaners Association (NADCA), or shall maintain membership in a nationally recognized nonprofit industry organization dedicated to the cleaning of HVAC systems. B. Certification: The HVAC system cleaning contractor shall have a minimum of one (1) Air System Cleaning Specialist (ASCS) certified by NADCA on a full time basis, or shall have staff certified by a nationally recognized certification program and organization dedicated to the cleaning of HVAC systems. C. Supervisor Qualifications: A person certified as an ASCS by NADCA, or maintaining an equivalent certification by a nationally recognized program and organization, shall be responsible for the total work herein specified. D. Experience: The HVAC system cleaning contractor shall submit records of experience in the field of HVAC system cleaning as requested by the owner. Bids shall only be considered from firms which are regularly engaged in HVAC system maintenance with an emphasis on HVAC system cleaning and decontamination. E. Equipment, Materials and Labor: The HVAC system cleaning contractor shall possess and furnish all necessary equipment, materials and labor to adequately perform the specified services. 1. The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer s product and Safety Data Sheets (SDS) as required for the work by the U.S. Occupational Safety and Health Administration, and as described by this specification. For work performed in countries outside of the U.S.A., contractors should comply with applicable national safety codes and standards. 2. The contractor shall maintain a copy of all current SDS documentation and safety certifications at the site at all times, as well as comply with all other site documentation requirements of applicable OSHA programs and this specification 3. Contractor shall submit to the owner all Safety Data Sheets (SDS) for all chemical products proposed to be used in the cleaning process. F. Licensing: The HVAC system cleaning contractor shall provide proof of maintaining the proper license(s), if any, as required to do work in this state. Contractor shall comply with all Federal, state and local rules, regulations, and licensing requirements. 1.02 Standards A. NADCA Standards: The HVAC system cleaning contractor shall perform the services specified here in accordance with the current published standards of the National Air Duct Cleaners Association (NADCA). 1. All terms in this specification shall have their meaning defined as stated in the NADCA Standards. 2. NADCA Standards must be followed with no modifications or deviations being allowed. 1.03 Documents A. Mechanical Drawings: The owner shall provide the HVAC system cleaning contractor with one copy of the following documents: 1. Project drawings and specifications. 2. Approved construction revisions pertaining to the HVAC system. 3. Any existing indoor air quality (IAQ) assessments or environmental reports prepared for the facility. PART 2 HVAC System Cleaning Specifications and Requirements 2.01 Scope of Work 5C and 9A A. Scope: This section defines the minimum requirements necessary to render HVAC components clean, and to verify the cleanliness through inspection and/or testing in accordance with items specified herein and applicable NADCA Standards. The Contractor shall be responsible for the removal of visible surface contaminants and deposits from within the HVAC system in strict accordance with these specifications. The HVAC systems serving the patient wards 5C and 9A are served by air handling units independent to the wards themselves, and includes any interior surface of the air distribution system for conditioned spaces and/or occupied zones. This includes the entire heating, air conditioning and ventilation system from the points where the air enters the system to the points where the air is discharged from the system. The outside air intake grilles, outside air ducts to the air handling unit (AHU), the interior surfaces of the AHU, mixing box, coil compartment, condensate drain pans, humidifiers, supply air ducts, fans, fan housing, fan blades, air wash systems, spray eliminators, turning vanes, filters, filter housings, reheat coils, and supply, return and exhaust diffusers are all considered part of the HVAC system. The HVAC system also includes several dedicated exhaust systems which is included in this scope of work. The exhaust systems that go into the duct chase s will be cleaned up to the duct chase only, this includes the exhaust fans, exhaust diffusers, and all other exhaust system components. B. Both wards are also served by Chilled water valances which shall also be cleaned and sanitized in accordance with manufactures specifications and all applicable codes. C. Final report will be provided to include before and after pictures of Valances, ducts, AHU s, Exhaust fans, filter boxes, cooling, pre heating and reheating coils. Report will also identify any deficiencies found including broken or leaking ducts, filter boxes and access doors or gaskets, deteriorated insulation or any other issue that could cause a patient safety risk or problems to the operation of the HVAC systems. D. Special Conditions: The work contained in this scope will be required to be coordinated with the operating rooms usage and performed during off shift hours with minimal impact to the operating rooms suite. 2.02 Scope of Work OR-GU A. Scope: This section defines the minimum requirements necessary to render HVAC components clean, and to verify the cleanliness through inspection and/or testing in accordance with items specified herein and applicable NADCA Standards. The Contractor shall be responsible for the removal of visible surface contaminants and deposits from within the HVAC system in strict accordance with these specifications. The HVAC system serving the Operating Rooms Suite is served by AC 4, AC 5, and AC 6 air handling units and includes any interior surface of the air distribution system for conditioned spaces and/or occupied zones. This includes the entire heating, airconditioning and ventilation system from the points where the air enters the system to the points where the air is discharged from the system. The outside air intake grilles, outside air ducts to the air handling unit (AHU), the interior surfaces of the AHU, mixing box, coil compartment, condensate drain pans, humidifiers and dehumidifiers, supply air ducts, fans, fan housing, fan blades, air wash systems, spray eliminators, turning vanes, filters, filter housings, reheat coils, and supply diffusers are all considered part of the HVAC system. The HVAC system also includes several dedicated exhaust systems which is included in this scope of work. The 3 exhaust systems for the G.U. will be cleaned up to the main duct chase only, this includes the 2 exhaust fans, exhaust diffusers, and all other exhaust system components. The O.R. exhaust systems will be cleaned in their entirety. a. Portions of A/C 5 are being replaced and will be excluded from this scope. The AHU and the outside air intake will be the only excluded portion. All other components of A/C 5 s HVAC system will still be cleaned in accordance with the above scope and NADCA Standards. Drawing of Excluded Portion included in package. b. Final report will be provided to include before and after pictures of ducts, AHU s, Exhaust fans, filter boxes, cooling, pre heating and reheating coils. Report will also identify any deficiency s found including broken or leaking ducts, filter boxes and access doors or gaskets, deteriorated insulation or any other issue that could cause a patient safety risk or problems to the operation of the HVAC systems. B. Special Conditions: The work contained in this scope will be required to be coordinated with the operating rooms usage and performed during off shift hours with minimal impact to the operating rooms suite. 2.03 HVAC System Component Inspections and Site Preparations A. HVAC System Component Inspections: Prior to the commencement of any cleaning work, the HVAC system cleaning contractor shall perform a visual inspection of the HVAC system to determine appropriate methods, tools, and equipment required to satisfactorily complete this project. The cleanliness inspection should include air handling units and representative areas of the HVAC system components and ductwork. In HVAC systems that include multiple air handling units, a representative sample of the units should be inspected. The cleanliness inspection shall be conducted without negatively impacting the indoor environment through excessive disruption of settled dust, microbial amplification or other debris. In cases where contamination is suspected, and/or in sensitive environments where even small amounts of contaminant may be of concern, environmental engineering control measures should be implemented 1. Damaged system components found during the inspection shall be documented and brought to the attention of the owner. B. Site Evaluation and Preparations: Contractor shall conduct a site evaluation, and establish a specific, coordinated plan which details how each area of the building will be protected during the various phases of the project. Review by both Infection Control (IC) and Safety for comments is required. C. Inspector Qualifications: Qualified personnel should perform the HVAC cleanliness inspection to determine the need for cleaning. At minimum, such personnel should have an understanding of HVAC system design, and experience in utilizing accepted indoor environmental sampling practices, current industry HVAC cleaning procedures, and applicable industry standards. 2.04 General HVAC System Cleaning Requirements A. Containment: Debris removed during cleaning shall be collected and precautions must be taken to ensure that Debris is not otherwise dispersed outside the HVAC system during the cleaning process. B. Particulate Collection: Where the Particulate Collection Equipment is exhausting inside the building, HEPA filtration with 99.97% collection efficiency for 0.3 micron size (or greater) particles shall be used. When the Particulate Collection Equipment is exhausting outside the building, Mechanical Cleaning operations shall be undertaken only with Particulate Collection Equipment in place, including adequate filtration to contain Debris removed from the HVAC system. When the Particulate Collection Equipment is exhausting outside the building, precautions shall be taken to locate the equipment down wind and away from all air intakes and other points of entry into the building. C. Controlling Odors: Measures shall be employed to control odors and/or mist vapors during the cleaning process. (See coordination plan 2.02 B) D. Component Cleaning: Cleaning methods shall be employed such that all HVAC system components must be Visibly Clean as defined in applicable standards (see NADCA Standards). Upon completion, all components must be returned to those settings recorded just prior to cleaning operations. E. Air Volume Control Devices: Dampers and any air directional mechanical devices inside the HVAC system must have their position marked prior to cleaning and, upon completion, must be restored to their marked position. F. Service Openings: The contractor shall utilize service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry, and inspection. 1. Contractor shall utilize the existing service openings already installed in the HVAC system where possible. 2. Other openings shall be created where needed and they must be created so they can be sealed in accordance with industry codes and standards. 3. Closures must not significantly hinder, restrict, or alter the airflow within the system. 4. Closures must be properly insulated to prevent heat loss/gain or condensation on surfaces within the system. 5. Openings must not compromise the structural integrity of the system. 6. Construction techniques used in the creation of openings should conform to requirements of applicable building and fire codes, and applicable NFPA, SMACNA and NADCA Standards. 7. Cutting service openings into flexible duct is not permitted. Flexible duct shall be disconnected at the ends as needed for proper cleaning and inspection. 8. Rigid fiber glass duct systems shall be resealed in accordance with NAIMA recommended practices. Only closure techniques that comply with UL Standard 181 or UL Standard 181a are suitable for fiber glass duct system closures. 9. All service openings capable of being re opened for future inspection or remediation shall be clearly marked and shall have their location reported to the owner in project report documents. G. Ceiling sections (tile): The contractor may remove and reinstall ceiling sections to gain access to HVAC systems during the cleaning process. Closure required prior to proceeding to a new location. Notification is required prior for times greater 4 hours in patent occupied areas. H. Air distribution devices (registers, grilles & diffusers): The contractor shall clean all air distribution devices. I. Air handling units, terminal units (VAV, Dual duct boxes, etc.), blowers and exhaust fans: The contractor shall insure that supply, return, and exhaust fans and blowers are thoroughly cleaned. Areas to be cleaned include blowers, fan housings, plenums (except ceiling supply and return plenums), scrolls, blades, or vanes, shafts, baffles, dampers and drive assemblies. All visible surface contamination deposits shall be removed in accordance with NADCA Standards. Contractor shall: 1. Clean all air handling units (AHU) internal surfaces, components and condensate collectors and drains. 2. Assure that a suitable operative drainage system is in place prior to beginning wash down procedures. 3. Clean all coils and related components, including evaporator fins. J. Duct Systems. Contractor shall: 1. Create service openings in the system as necessary in order to accommodate cleaning of otherwise inaccessible areas. 2. Mechanically clean all duct systems to remove all visible contaminants, such that the systems are capable of passing Cleaning Verification Tests (see NADCA Standards). 2.05 Health and Safety A. Safety Standards: Cleaning contractors shall comply with applicable federal, state, and local requirements for protecting the safety of the contractor s employees, building occupants, and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this specification. All contractors will provide copies of applicable OSHA cards and other certifications. B. Occupant Safety: No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces. C. Disposal of Debris: All Debris removed from the HVAC System shall be disposed of in accordance with applicable federal, state and local requirements. Debris will be transported in closed durable containers by the contractor. 2.06 Mechanical Cleaning Methodology A. Source Removal Cleaning Methods: The HVAC system shall be cleaned using Source Removal mechanical cleaning methods designed to extract contaminants from within the HVAC system and safely remove contaminants from the facility. It is the contractor s responsibility to select Source Removal methods that will render the HVAC system Visibly Clean and capable of passing cleaning verification methods (See applicable NADCA Standards) and other specified tests, in accordance with all general requirements. No cleaning method, or combination of methods, shall be used which could potentially damage components of the HVAC system or negatively alter the integrity of the system. 1. All methods used shall incorporate the use of vacuum collection devices that are operated continuously during cleaning. A vacuum device shall be connected to the downstream end of the section being cleaned through a predetermined opening. The vacuum collection device must be of sufficient power to render all areas being cleaned under negative pressure, such that containment of debris and the protection of the indoor environment are assured. 2. All vacuum devices exhausting air inside the building shall be equipped with HEPA filters (minimum efficiency), including hand held vacuums and wet vacuums. 3. All vacuum devices exhausting air outside the facility shall be equipped with Particulate Collection including adequate filtration to contain Debris removed from the HVAC system. Such devices shall exhaust in a manner that will not allow contaminants to re enter the facility. Release of debris outdoors must not violate any outdoor environmental standards, codes or regulations. 4. All methods require mechanical agitation devices to dislodge debris adhered to interior HVAC system surfaces, such that debris may be safely conveyed to vacuum collection devices. Acceptable methods will include those, which will not potentially damage the integrity of the ductwork, nor damage porous surface materials such as liners inside the ductwork or system components. B. Methods of Cleaning Fibrous Glass Insulated Components 1. Fibrous glass thermal or acoustical insulation elements present in any equipment or ductwork shall be thoroughly cleaned with HEPA vacuuming equipment, while the HVAC system is under constant negative pressure, and not permitted to get wet in accordance with applicable NADCA and NAIMA standards and recommendations. 2. Cleaning methods used shall not cause damage to fibrous glass components and will render the system capable of passing Cleaning Verification Tests (see NADCA Standards). C. Damaged Fibrous Glass Material 1. Evidence of damage: If there is any evidence of damage, deterioration, delaminating, friable material, mold or fungus growth, or moisture such that fibrous glass materials cannot be restored by cleaning or resurfacing with an acceptable insulation repair coating, they shall be identified for replacement. 2. Replacement: When requested or specified, Contractor must be capable of remediating exposed damaged insulation in air handlers and/or ductwork requiring replacement. 3. Replacement material: In the event fiber glass materials must be replaced, all materials shall conform to applicable industry codes and standards, including those of UL and SMACNA. 4. Replacement of damaged insulation is not covered by this specification. D. Cleaning of coils 1. Any cleaning method may be used which will render the Coil Visibly Clean and capable of passing Coil Cleaning Verification (see applicable NADCA Standards). Coil drain pans shall be subject to Non Porous Surfaces Cleaning Verification. The drain for the condensate drain pan shall be operational. Cleaning methods shall not cause any appreciable damage to, displacement of, inhibit heat transfer, or erosion of the coil surface or fins, and shall conform to coil manufacturer recommendations when available. Coils shall be thoroughly rinsed with clean water to remove any latent residues. E. Antimicrobial Agents and Coatings 1. Antimicrobial agents shall only be applied if active fungal growth is reasonably suspected, or where unacceptable levels of fungal contamination have been verified through testing. 2. Application of any antimicrobial agents used to control the growth of fungal or bacteriological contaminants shall be performed after the removal of surface deposits and debris. 3. When used, antimicrobial treatments and coatings shall be applied in strict accordance with the manufacturer s written recommendations and EPA registration listing. 4. Antimicrobial coatings shall be applied according to the manufacturer s written instructions. Coatings shall be sprayed directly onto interior ductwork surfaces, rather than fogged downstream onto surfaces. 2.07 Cleanliness Verification A. General: Verification of HVAC System cleanliness will be determined after mechanical cleaning and before the application of any treatment or introduction of any treatment related substance to the HVAC system, including biocidal agents and coatings. B. Visual Inspection: The HVAC system shall be inspected visually to ensure that no visible contaminants are present. 1. If no contaminants are evident through visual inspection, the HVAC system shall be considered clean; however, the owner reserves the right to further verify system cleanliness through Surface Comparison Testing or the NADCA vacuum test specified in the NADCA standards. 2. If visible contaminants are evident through visual inspection, those portions of the system where contaminants are visible shall be re cleaned and subjected to re inspection for cleanliness. 3. NADCA vacuum test analysis should be performed by a qualified third party experienced in testing of this nature. C. Verification of Coil Cleaning 1. Cleaning must restore the coil pressure drop to within 10 percent of the pressure drop measured when the coil was first installed. If the original pressure drop is not known, the coil will be considered clean only if the coil is free of foreign matter and chemical residue, based on a thorough visual inspection (see NADCA Standards). 2.08 Pre existing System Damage A. Contractor is not responsible for problems resulting from prior inappropriate or careless cleaning techniques of others. 2.09 Post project Report A. At the conclusion of the project, the Contractor shall provide a report to the owner indicating the following: 1. Success of the cleaning project, as verified through visual inspection and/or gravimetric analysis. 2. Areas of the system found to be damaged and/or in need of repair. 2.10 Applicable Standards and Publications: The following current standards and publications of the issues currently in effect form a part of this specification to the extent indicated by any reference thereto: A. National Air Duct Cleaners Association (NADCA): Assessment, Cleaning & Restoration of HVAC Systems (ACR 2005), 2004. B. National Air Duct Cleaners Association (NADCA): Understanding Microbial Contamination in HVAC Systems, 1996. C. National Air Duct Cleaners Association (NADCA): Introduction to HVAC System Cleaning Services, 2004. D. National Air Duct Cleaners Association (NADCA): Standard 05 Requirements for the Installation of Service Openings in HVAC Systems, 2004. E. Underwriters Laboratories (UL): UL Standard 181. F. American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE): Standard 62 89, "Ventilation for Acceptable Indoor Air Quality". G. Environmental Protection Agency (EPA): "Building Air Quality," December 1991. H. Sheet Metal and Air Conditioning Contractors' National Association (SMACNA): HVAC Duct Construction Standards Metal and Flexible, 1985. I. North American Insulation Manufacturers Association (NAIMA): "Cleaning Fibrous Glass Insulated Air Duct Systems," 1993.The estimated task order period of performance is 02/20/2019-04/20/2019, unit 5C needs to be completed by 02/28/2019. Unit 9A needs to be scheduled after the completition of 5C. Place of Performance Address: Buffalo VA Medical Center 3495 Bailey Ave Buffalo, NY Postal Code: 14215 Country: UNITED STATES The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. Award shall be made to the quoter whose quotation offers the lowest price techniqually acceptable (LPTA) considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability to meet or exceed the requirement, (2) past performance, and (3) price".     Technical: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities.   Technical Capability will be determined on the basis of the qualifications of the offeror s capability statement of no longer than 10 pages. Subfactor A Performance capability and Schedule The offeror s performance capability document shall include the following:                               1. A detailed statement of contractor s capability in reference to this requirement.                               2. Proposed schedule for service to all facilities. Past Performance:  Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation.   References will be considered in the evaluation process. Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must provide a cost breakdown for services to be performed and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness and confirm pricing in accordance with FSS/GSA schedules. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation.   Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.   Evaluation of options will not obligate the Government to exercise the option(s). The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness.   Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.   Failure to provide the information requested in the evaluation criteria may result in being found non-responsive. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (October 2018) All offers must reference: Solicitation number for this requirement as 36C24219Q0295 Name, address and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete. Terms of any express warranty Price. Price should be for all services detailed in this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration. Addendum to FAR 52.212-1 Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR. 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) 852.270-1 Representatives of Contracting Officers (JAN 2008) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (October 2018) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (October 2018) Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 852.203-70 Commercial Advertising (MAY 2008) 852.215-71 Evaluation Factor Commitments (DEC 2009 852.232-72 Electronic Submission of Payment Requests (NOV 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (October 2018) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) 52.222-3, Convict Labor (JUNE 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEPT 2016) 52.222-50, Combating Trafficking in Persons 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) All quoters shall submit the following one copy in accordance to the requirements stated within the statement of work. All quotations shall be sent to Megan Ross at megan.ross3@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission shall be received not later than 02/14/2019 2:00 PM EST at megan.ross3@va.gov for submission of quotes. If it is not possible to email the quote, please email Megan Ross at megan.ross3@va.gov or call at 585-297-1460 x72451. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Megan Ross, megan.ross3@va.gov. Point of Contact: Megan Ross, Contracting Officer Phone: 585-297-1460 x72451 Email: megan.ross3@va.gov 2875 Appletree Business Park Suite 3500, Cheektowaga, NY 14228. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (04-FEB-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/36C24219Q0295/listing.html)
 

Place of Performance

Address: WNY VA HEALTHCARE SYSTEM;3495 BAILEY AVE;BUFFALO

Zip Code: NY

Country: 14215
 

Record

SN05211505-F 20190206/190204230033 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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