FBODaily.com | FedBizOpps: PRESOL | J | SERVICE CONTRACT SIMPLEX FIRE ALARM SYSTEM AND WET SPRINKLER SYSTEM

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 03, 2019 FBO #6309
SOLICITATION NOTICE

J -- SERVICE CONTRACT SIMPLEX FIRE ALARM SYSTEM AND WET SPRINKLER SYSTEM

Notice Date: 3/1/2019
Notice Type: Combine Synopsis/Solicitation
NAICS: 561621 — Security Systems Services (except Locksmiths)
Contracting Office: Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
ZIP Code: 37129
Solicitation Number: 36C24919Q0163
Response Due: 3/18/2019
Archive Date: 5/17/2019
Point of Contact: 615-225-5506
Small Business Set-Aside: Veteran-Owned Small Business
Description: Page 15 of 15 COMBINED SYSNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24919Q0163 Posted Date: 03/01/2019 Response Date: 03/18//2019 Product or Service Code: J012 Maint/Repair/Rebuild of Equipment-Fire Control Equipment Set Aside: Veteran Owned Small Business NAICS Code: 561621 Security Systems Services Small Business Size Standard $20.5M Contracting Office Address Network Contracting Office 9 ATTN: Michael Edwards Department of Veterans Affairs Contracting Office, 4th floor 1639 Medical Center Parkway Murfreesboro, TN 37129 DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested, and a written solicitation will not be issued. This solicitation is a request for quotations (RFQ). This solicitation document incorporates clauses and provisions that are in effect through Federal Acquisition Circular 2005-101, 10-26-2018. This combined/synopsis solicitation is set aside for Veteran Owned Small Business in accordance with FAR 19.502-2. The acquisition will be made pursuant to the authority in FAR Part 13, Simplified Acquisition Procedures. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the FAR and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). STATEMENT OF WORK Statement of Work Simplex Fire Alarm System Maintenance Alvin C. York VAMC Murfreesboro, TN PART I - GENERAL Introduction This base year +4 option years contract requirement is a full-service maintenance and repair agreement for the maintenance and repair, inspection and testing of the Simplex fire alarm system, fire alarm devices, smoke and fire dampers and the wet and dry sprinkler systems at the Tennessee Valley Healthcare System, York Campus, 3400 Lebanon Road, Murfreesboro TN 37129. Background The Simplex Fire Alarm system and sprinkler systems are installed as life safety systems that require routine maintenance and repair, periodic inspections, and testing that meet all NFPA and Joint Commission requirements. Scope of work The Contractor is to furnish all equipment, parts, labor, tools, supervision and transportation necessary to conduct preventative maintenance, repair services, periodic performance inspections, testing and upgrades outlined in this contract in accordance with the most current edition of NFPA 72, 25 and 13 for the Simplex Trusite fire alarm equipment along with the wet and dry sprinkler systems. Services include but are not limited to quarterly, annual and 5 year NFPA inspections, performance testing, preventative maintenance and repair of the Trusite work stations with graphic display, fire alarm panels, fire alarm fiber optic network, alarm initiating devices, notification devices, supervisory devices, power supplies and batteries, fire alarm wiring circuits and junctions and all other fire alarm detection, control and ancillary devices, fire and smoke damper inspections and the wet and dry sprinkler systems including sprinkler check valve inspection, sprinkler system obstruction inspection and stand pipe tests. d. Scheduling Inspections, testing and preventative maintenance performed under this contract shall be accomplished during normal working hours of 8am-4:30pm Monday through Friday excluding federal holidays. Any maintenance or inspections that require access to the facility or equipment after normal working hours will be coordinated and approved by the VA Contracting Officer s Representative (COR) of this contract. Emergency repair services shall be provided for fire alarm system malfunctions within 4 hours of notification to the contractor. During normal working hour responses for repairs, the Contractor will report to Bldg. 15 and coordinate the repairs with the COR. After normal working hour repair services, the Contractor will report to the boiler plant for coordination of repairs. Prior to commencement of any testing, inspections or repairs, the Contractor shall coordinate with the COR for the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. COR, A/C Plant Operators, Alarm Monitoring Company, Telephone Operators and Fire Department). The Contractor will coordinate with the COR to ensure that all building occupants are notified concerning the fire alarm system testing. Upon completion of all testing, inspections or repairs, the Contractor will notify the COR and verify the fire alarm system condition is Normal and all tests, inspections or repairs are complete. Quarterly sprinkler testing and inspections will be conducted within the first two (2) weeks of October, January, April and July of each contract year. Annual fire alarm system and device testing and inspection will be conducted upon the completion of the quarterly sprinkler tests in the month of January of each contract year. 5 Year Fire and Smoke Damper Inspection shall be completed May 2019, the first year of this contract, last test completed May 2014. 5 Year Stand Pipe Flow Test shall be completed April 2021, the third year of this contract, last test completed April 2016. 5 Year Check Valve Inspection shall be completed in May 2023, the last year of this contract, last test completed in May of 2018. 5 Year Obstruction Inspection shall be completed in May 2023, the last year of this contract, last test completed in May of 2018. Upgrade of the TrueSite Workstation in Bldg. 15 must be completed within 90 calendar days from the award of this contract. Warranty All work shall be warranted against defects in material and workmanship for a period of one (1) year from date of acceptance unless otherwise noted. Part II Requirements Fire Alarm System Operability- The Contractor shall ensure that the fire alarm system and all the system components are maintained operable always, except while being tested or repaired. It is essential that the contractor carefully schedule with the COR all non-emergency shutdowns of the fire alarm system and that back up protection be provided by the contractor (arrangement of addition personnel stationed at the fire alarm system control panel) any time the fire alarm system is out of service. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored. The contract personnel are responsible to leave areas where contract work was performed in a neat, clean and orderly condition. The contractor upon completion of work performed under this contract is responsible to remove all trash, debris, spent parts etc. from the facility and dispose of them in a proper manner. The contractor will be responsible to assume the same contractual duties of newly constructed buildings placed in service within the periods of this contract obligation. Safety - The contractor personnel shall comply with all appropriate safety code requirements. If the contractor s inspector encounters fire alarm equipment that is in a condition that may endanger life or property, the inspector shall immediately notify the VA COR of the condition requiring immediate action. The inspector will provide a written report of condition to the VA COR within 24 hours of verbal notification of the hazardous condition with a statement of hazardous condition and recommended corrective action and associated cost if beyond the scope of this contract. Certifications and Qualifications All Fire Alarm servicing and inspection technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET). All technicians shall be certified for the operating system, including programming and manipulation of the installed software version of the Simplex TRUSITE fire alarm system. The Contractor shall provide to the CO/COR documentation of the NICET certificates and Simplex certifications of all contractor employees performing service and inspection work on the fire alarm system. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the contractor to properly, adequately and safely perform all work required under the terms of this contract. Fire Alarm Systems Engineering Technicians performing contract work shall meet NFPA 72 s qualifications and hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technicians must have experience in the past five years in fire alarm system testing, repair, maintenance, installation and related activities of buildings and equipment comparable to the buildings and equipment covered under this contract. Technicians modifying the fire alarm panel and/or system shall be manufacturer trained and certified for the existing operating system, including the Simplex TRUSITE software and shall provide documentation of this certification per NFPA 72. All sprinkler inspection and testing technicians shall be certified by the National Institute for Certification in Engineering Technologies and hold a NICET Level 2 certification in Inspection and Testing of Water Based Systems. The Contractor shall provide to the COR documentation of the certificates of training, licenses and permits for all new employees no later than seven (7) days prior to that person beginning work under this contract. The Contractor shall insure that all certificates of training, licenses and permits are current and valid. All contract personnel must have an appropriate employer provided picture identification displayed while on campus. Identification must always be displayed clearly and above the waist of the individuals while on location. The contractor will ensure all employees are familiar with the contents and understanding of this contract to ensure proper execution of all the contract requirements. Testing and Inspection - All Fire Alarm System testing, inspecting, maintenance, alterations and repairs performed under this contract shall be accomplished in accordance with the most current versions of the NFPA 72 National Fire Alarm Code including all appendix chapters and Joint Commission standards. Anywhere NFPA 72 states should it shall be taken to mean Shall. All testing shall be accomplished in accordance with the strictest guideline. Any damage to the fire alarm system or associated equipment (e.g. fans, elevators, generators, pumps) caused by testing shall be repaired by the Contractor at no additional cost to the Government. At the Governments discretion, a VA representative may be assigned to witness any or all tests. All Water Based and Dry Sprinkler system inspection, testing, deficiency corrective actions and unscheduled repairs shall be accomplished in accordance with the most current version of NFPA 13 and NFPA 25. All smoke and fire damper inspection, testing, deficiency corrective actions and unscheduled repairs shall be accomplished in accordance with the most current and applicable versions of NFPA 80 standards. Damper inspection and testing is to include damper operation to verify proper operation, temporary removal of the fusible link or by manual operation is permissible, testing, cleaning and or removing debris, adjusting, lubricating and replacement of any defective damper components as necessary to assure proper damper operations. All testing and inspections, deficiency corrections and reporting shall be completed during the month indicated in the Scheduling section of this contract. Deviations from the schedule will require written notification and explanation of the delay from the contractor. Written notifications concerning delays must be requested prior to the end of the testing month. Notifications must indicate the contractors plan for returning to and maintaining the schedule indicated. Testing and inspection frequencies shall meet the requirements of NFPA 13, 25, 72 and the Joint Commission Environment of Care and include but not be limited to the following: Sprinkler Systems Supervisory signals/Tamper switches Quarterly Water flow devices Quarterly Fire Dept. connections Quarterly Main drain and risers Quarterly Check valve 5 Year Stand pipe 5 Year Line obstruction -5 Year Fire Alarm System Smoke detectors Annually Duct detectors Annually Heat detectors Annually Manual pull stations Annually Electromechanical releasing devices Annually Audio/Visual notification devices Annually Ancillary devices/relay control (HVAC control) Annually Elevator recall devices Annually Battery load testing Annually Battery replacements 3 years from installation date Auxiliary devices Smoke and fire damper inspection 5 Year Reporting The Contractor will provide a report on the performance of the system at each inspection requirement and inspection interval. The report will contain the required information as indicated by the most current editions of NFPA 72 and NFPA 25 and The Joint Commission standards. The report form shall be provided electronically (by email) to the COR and may be formatted in Microsoft Word or Excel. Reports shall be provided with a cover page indicating a summary of the testing and /or inspection and will include items such as building number (s), the devices tested or inspected and the deficiencies identified. Reporting must include the name of the device, location of the device, type of test completed, test results, test response time, time and date of test, name and contact information of the person conducting the test and the NFPA standard reference. All reports must be completed and provided electronically to the VA COR within fourteen (14) calendar days upon completion of the tests or inspections. Fire alarm testing/inspection reports shall be submitted to the COR on the suggested form as found in NFPA 72 or other approved agency specific forms as provided by the COR. Any fire alarm, wet or dry sprinkler system or smoke and fire damper devices that cannot be calibrated, tested, inspected or serviced in accordance with the manufacturer s recommendations or the NFPA requirements shall be reported as a deficiency. Copies of all records of all repairs, maintenance, testing and inspections shall be maintained on file by the contractor for a minimum period of three (3) years at the contractor s office. Preventative Maintenance- Preventative maintenance of the wet and dry sprinkler system shall be performed by the contractor per NFPA 25 requirements to keep the sprinkler systems operable. Preventative maintenance of the wet and dry sprinkler system includes lubricating valve stems, adjusting packing glands on valves and pumps, bleeding moisture and condensation from air compressors, air lines and dry pipe system auxiliary drains, cleaning strainers. Frequency of maintenance is indicated in the appropriate chapter of NFPA 25. Deficiency Corrections The Contractor shall repair all Sprinkler System inspection and testing deficiencies costing less than $500 per device as part of this contracted maintenance agreement. When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the VA COR. All contractor deficiencies noted must be corrected and completed within 10 working days of the notification of the deficiency. All corrected deficiency items shall be re-inspected, tested and documented. The contractor shall provide an itemized quote to correct sprinkler system items exceeding the $500 inspection and deficiency cost and will be handled under a separate purchase obligation. The Contractor shall repair all Damper inspection and testing deficiencies costing less than $100 per damper as part of this contracted maintenance agreement. The contractor shall provide an itemized quote to correct smoke and fire damper items exceeding the $100 inspection and deficiency cost and will be handled under a separate purchase obligation. Fire alarm system panels, batteries, alarm initiating devices, notification devices are to be corrected 100% by the contractor as part of this contracted maintenance agreement. Repairs/Response Time Repairs are defined as unscheduled work to correct a discrepancy with the fire alarm system, fire alarm panels, TrueSite work stations, fire alarm devices, fiber optic repairs associated with the fire alarm system or to correct a recurring system trouble and/or equipment malfunction. The contractor shall have qualified/certified service personnel on site to begin repairs within four (4) hours of being contacted by the government that service for the fire alarm system is required. Service response shall be provided under this full-service maintenance, parts and labor agreement twenty-four (24) hours per day seven days per week at no additional charge to the government. If the assigned technician is unable to identify and rectify the problem within four (4) hours of arrival, the technician will escalate the problem to the next higher technician level for corrective action. If the fire alarm system cannot be repaired within sixteen (16) hours, the technical specialist shall notify the COR with a schedule for completing the repair. The schedule may be approved verbally by the COR. All repairs shall be tested in accordance with the manufacturer s recommendations and the requirements of NFPA 72. A representative of the Government may witness testing. The Contractor will notify the VA COR of the schedule for testing with sufficient notice to allow the testing to be witnessed. The Contractor will provide written certification of the repairs and operational tests. The document will include the cause (s) of the malfunction (s), corrective action taken, actions to prevent recurrence, a list of components used to make the repairs and the number of hours to make the repairs. The Government reserves the right to make any test or inspection it deems necessary to ensure the fire alarm system is operating properly. All records, including repairs, inspections, testing and maintenance must be retained in the Contractors office site for a minimum of 3 years. Upon request from the VA CO/COR, the Contractor shall furnish a record of all repairs they have made to an individual fire alarm panel, system or devices. Parts The Contractor shall establish and provide an inventory of critical system electronic components and fire alarm devices to be located on site at the York Campus The Government shall provide a suitable and secure location for the storage of these parts and devices. The parts provided by the contractor shall consist of but not limited to control boards, power supplies and all other parts for all installed fire alarm panels that have a delivery date of more than 48 hours. A list of parts placed in the government provided storage area shall be provided to the COR for approval/disapproval within ten (10) calendar days after contract activation. All parts must be delivered and located within the governments provided storage area within fourteen (14) calendar days after the COR approval. All parts provided must be provided by Simplex Grinnell (Tyco) or equal for the equipment in place at the York facility and approved by Underwriters Laboratory for use in a fire alarm system. The use of parts that are not UL approved or rated is not permitted in this system. Any parts that are removed from the inventory of spare parts and used by the contractor for the repair or maintenance of the York fire alarm system shall be replaced within 72 hours of their use. Any parts that are removed from the inventory of spare parts by the government for fire alarm system repairs shall be reported to the contractor within 24 hours of the removal. The Contractor will replace all parts identified within 72 hours of contact by the VA COR. The Contractor will be responsible to add to the spare parts inventory any control boards, power supplies or other parts not obtainable within 48 hours for new fire alarm panels and devices installed at the York facility that the existing spare parts inventory does not cover. The Contractor shall conduct an annual inventory to ensure all parts are on hand and meet the needs of this contract and the equipment installed at the York Campus. The inventory shall be completed during the month of November in each contract year. TrueSite Work Stations TrueSite Work Stations and Software Upgrade Contractor is to replace the existing TrueSite work station (TSW) in Bldg. 15 with the newest and most recent available CPU/Server machine designed for a TrueSite work station, the replacement will include TSW software package and operating system software TSW Desktop 17PC Win 10, provide and install all network and fiber media interface cards to function with the existing fire alarm system network and replace the existing TSW monitor with a 21.5 LCD wall mount monitor. Upon completion of the new TSW in Bldg. 15, the contractor will replace the existing TSW in the Boiler Plant, Bldg. 16 with the TSW removed from Bldg. 15. The contractor will be responsible to remove and properly dispose of equipment removed under this requirement. End of Statement of Work CONTRACT LINE ITEM NUMBERS (CLIN) See attached Price/Cost Schedule Attachment #1 DATE(S) AND PLACE(S) OF DELIVERY Delivery Address: Department of Veterans Affairs Alvin C. York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129 The following solicitation provisions apply to this acquisition: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. 52.204-9, PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2016) 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016) 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016) 52.211-6 BRAND NAME OR EQUAL (AUG 1999) 52.212-4, CONTRACT TERMS AND CONIDITIONS COMMERICAL ITEMS (JAN 2017) 52.228-5, INSURANCE WORK ON A GOVERNMENT INSTALLATION (JAN 1997) 52.232-39, UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) 852.219-11, VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) 852.232-72, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10. REPORTING EXECUTIVE COMPENSATION & FIRST-TIER SUBCONTRACT AWARDS (OCT 2016) 52.209-6. PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015) 52.219-28. POST AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013) 52.222-3. CONVICT LABOR (JUNE 2003) 52.222-21. PROHIBITION OF SEGREGATED FACILITIES (APR 2015). 52.222-26. EQUAL OPPORTUNITY (SEPT 2016) 52.222.35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015) 52.222-36. EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014) 52.222-37 EMPLOYMENT REPORTS ON VETERANS (FEB 2016) 52.222-41. SERVICE CONTRACT LABOR STANDARDS (MAY 2014) 52.222-42. STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) 52.222-36 EQUAL OPPORTUNITY ON VETERANS (FEB 2016 52.222-50. COMBATING TRAFFICKING IN PERSONS (MAR 2015) 52.222-55. MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (DEC 2015) 52.222-62. PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2017) 52.223-18. ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) 52.225-3. BUY AMERICAN SUPPLIES (MAY 2014) (41 U.S.C. CHAPTER 83) 52.225-13. RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008) 52.232-33. PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (JUL 2013) (31 U.S.C. 3332) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) (a) This solicitation includes 852.219-11, VA Notice of Veteran-Owned Small Business Set-Aside; FAR 52.219-6, Notice of Total Small Business Set-Aside. (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001; (2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment; (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests; (4) Invoice payment has the meaning given in FAR 32.001; and (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System at the current website address provided in the contract. (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise thesafeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Tennessee. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) applies to this acquisition and addenda to the provision re included. See Attachment A 52.212-1 ADDENDA for information concerning: Submitting questions, and submitting quotes. FAR 52.212-2, Evaluation Commercial Items (OCT 2014) IS NOT used, See Attachment A 52.212-1 ADDENDA for information concerning documents to include with quote and evaluation factors. � FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS APPLIES TO THIS SOLICITATION ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS COMMERCIAL ITEMS � Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. � The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: The quoter shall submit their quote on company letterhead and include the Price/Cost Schedule provided with the Statement of Work. Quoter shall include unit price, total, unit quantity and item description as specified above, as quoted discounts, proposed delivery time, name, address, and telephone number of the quoter, firm s DUNS# and ORCA document in SAM at www.sam.gov, terms of any express warranty, unit price, overall total price, applicable shipping charges, completed copy of 52.212-3 Quoters Representations and Certifications- Commercial Items, and ORCA document. All prospective quoters must include appropriate references which must include all applicable company information. In addition, the quote shall include a separate narrative to specifically communicate the quoter s technical ability to meet the performance requirements and VAAR 852.219-10, Limitations of Subcontracting. Submitted licensing and insurance must be in the name of the prime contractor and only the prime contractor. The quoter should provide past performance evidence. The past performance evaluation results is an assessment of the quoter s probability of meeting the solicitation requirements. This assessment is based on the quoter s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. Past Performance information from the prime contractor is the only Past Performance information that will be considered. Past performance information may be obtained through other sources known to the VA and the Federal Government. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability unknown shall be considered acceptable. The following factors shall be used to evaluate quotes: Price- The Government will award a contract resulting from this solicitation to the responsible offeror whose offeror will be the most advantageous to the Government base on price and other factors considered. Technical Capabilities- The contractor must be able to provide and demonstrate their capability in according with the Statement of Work Statement. Past Performance - Evaluation of submitted past performance and CO review of the CPARS system. If Past Performance is unknown, the rating will be neutral. All questions should be emailed to Michael.Edwards2@va.gov NLT Thursday, March 14, 2019 at 10:00am Central Time (CT). The subject line must specify 36C24919Q0163 VAMC Murfreesboro Fire Alarm and Sprinkler Maintenance. All responses to questions shall be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov ). Quoters are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments. All amendments must be properly acknowledged in your quote. Quotes must be received NLT March 18, 2019 by 10:00AM Central Time. Email your quote to Michael.Edwards2@va.gpov. The subject line must specify 36C24919Q0163 VAMC Murfreesboro Alarm and Sprinkler Maintenance. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. The solicitation package will be posted on FedBizOpps, which can be accessed at www.fbo.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fbo.gov frequently. All Veteran Owned Small Business must be registered in Vendor Information Page (VIP), prior to award. Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standard for the non-price factor. Acceptability Standard: � The quoter s technical narrative demonstrates that the quoter can conform with the requirements as described in the statement of work. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). � Before making award, the Contracting Officer will determine whether the proposed price is fair and reasonable in accordance with FAR 13.106-3. (End of Provision) 852.252-70. SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference External link to a government website. Copies may also be obtained from the contracting officer. 852.270-1, REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor 852.273-74, AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018) Any protest filed by an interested party shall (1) Include the name, address, fax number, email and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester s representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding QUOTES/OFFERS This is an open-market combined synopsis/solicitation for Simplex Fire Alarm System Maintenance. �The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). CONTACT INFORMATION Contracting Office Address: Department of Veterans Affairs Network Contracting Office (NCO) 9 1639 Medical Center Pkwy. Murfreesboro, TN 37129 Primary Point of Contact: Michael Edwards Contracting Officer, NCO 9 Michael.Edwards2@va.gov ATTACHMENTS Attachment #1 Cost/Price Attachment #2 - Wage Determination Attachnment#3 Copy of VA Hospital Murfreesboro Attachnmnet#4 Fire Alarm Sprinkler System Attachnment#5- VA Damper Inventory NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (01-MAR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link: Link To Document
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/36C24919Q0163/listing.html)
Place of Performance: Address: Alvin C. York Campus;(Department of Veterans);3400 Lebanon Pike;Murfressboro; Zip Code: TN; Country: 37129
Record: SN05237499-F 20190303/190301230036 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

J -- SERVICE CONTRACT SIMPLEX FIRE ALARM SYSTEM AND WET SPRINKLER SYSTEM