SOURCES SOUGHT
C -- Design Upgrade ADA Various Bldgs. Project 590-19-113
- Notice Date
- 3/5/2019
- Notice Type
- Synopsis
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Vangie Miller;Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
- ZIP Code
- 23667
- Solicitation Number
- 36C24619Q0372
- Response Due
- 3/12/2019
- Archive Date
- 6/19/2019
- Point of Contact
- Construction Team 2
- Small Business Set-Aside
- N/A
- Description
- THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited. The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find Architect/Engineer services to include: Site investigation, Architectural, Mechanical, Electrical, Structural, and Civil, Elevator Designers and Consultants, Environmental survey (lead, asbestos, mold identification, etc.), Construction drawings and specifications, Third party construction estimates, Construction period services, Air monitoring during abatement, Construction Inspections, Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff as required to Upgrade ADA for Various Buildings for the Department of Veterans Affairs Medical Center (VAMC), 100 Emancipation Drive, Hampton VA 23667. The Estimate Cost of Construction for this project is $900,000. The proposed NAICS 541330 is applicable to this acquisition; with a size standard of $15 Million. General Scope: The A/E shall provide design services for NRM construction project 590-19-113. The project shall upgrade ADA access and correct Facility Condition Assessments (FCA) accessibility deficiencies, starting with the following buildings: 43, 33, 52, 83, 114 & 137C (design for 137C shall also correct southside ramp that is pulling away from building). Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up two (2) or more bid deduct alternatives totaling 20% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded. The Architect/Engineer shall make a thorough investigation of the existing site (including topographic surveys, test borings, test pits, soil tests, subsurface exploration and other investigations as he determines and are required for the proper design of the project). Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints. AutoCAD drawings are also available for use. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities but will assist with locating if workload permits). Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below. Provide bound specifications and 100% construction drawings with all xref s bound. Construction documents will be required to be furnished in hard copy, electronic.dwg files (AutoCAD 2016 or most current at the time of final design submission) and electronic.pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its Project Browser/Navigator. The A/E shall include in his design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction. Fire safety systems design to extend and or reconfigure existing systems. Provide complete systems including fire suppression, isolation, alarm, and sensing. Project documents will be approved by a licensed professional Fire Protection Engineer. Fire safety review will include a review of impact on life safety of adjacent spaces and coordination with all drawings including MEP drawings. Utility design. Extend existing systems where feasible. Include nurse call, telephone, data, TV, public address, PME, storm systems. Vertical transportation design to include civil, structural, architectural, MEP, elevator consulting and inspection services. Electrical design documents which include electrical, data and telephone closets, power distribution systems, auxiliary power systems, lighting, switching, fire and safety, public address, security and signal systems. Existing systems will be evaluated and reused, extended or modified where feasible. The project will be designed utilizing emergency power panels per VA standards. The building will be designed to utilize combined infra-red/motion occupancy sensors, day lighting control for spaces with windows or skylights, and VA Required Foot-candle lighting levels shall be maintained within the lighting densities listed in the most current ASHRAE 90.1. Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at http://www.cfm.va.gov/contract/aedessubreq.asp Life safety and infection control will be taken into account during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions. Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, temporary means of entrance and egress (i.e., ramps, steps, automatic door operators, push plates, sensors, etc.), minimizing impact on patient flow, etc. All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for Minor projects. These submission requirements may be found at the following web site http://www.cfm.va.gov/contract/aeDesSubReq.asp. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp. Provide construction administration to include shop drawings review, site inspections, and RFI response. -- Site Investigations -- EXPECTATION: A/E shall make site visits as necessary to survey existing conditions. Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, wall layouts, etc. A/E shall field verify every aspect that relates to the project. -- Design Review Schedule -- EXPECTATION: Submit review package so they are received on the noted day. Review Due Date (Calendar Days After NTP) Initial Project Design Meeting (PDT) 0 Schematic Submission 60 VA Review 74 25% Construction Documents 90 VA Review 104 50% Construction Documents 180 VA Review 194 95% Construction Documents 270 VA Review 284 100% Construction Documents 300 VA Review 314 Note: NTP will be issued at Project Design Team (PDT) meeting. A/E will be required to attend and take minutes from each PDT meeting. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting. -- Design Requirements/Submissions EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects) DELIVER ONE (1) DISC AND TWO (2) HARD COPIES: Schematic Submission: Provide proposed equipment, utility requirements, etc. Budget estimate for proposed with breakouts for equipment, materials, labor. Achieve a consensus on design approach before proceeding to 25% design. Complete SS1 Checklist Design Development (DD1) 25%: Address all comments from the Schematic Submission review. Identify all design calculations. Identify all existing utilities and utility requirements. Complete DD1 Checklist Design Development (DD2) 50%: Address all comments from the DD1 Submission review. Complete DD2 Checklist Design Development (CD1) 95%: Address all comments from the DD2 Submission review. Design all finishes Finalize required submittals. Complete CD1 Checklist Contract Documents (Bid documents): Submit a complete document of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. -- Construction Period Services PROVIDE: Construction Period Services for a period of up to five (5) years. Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on firsthand knowledge. Review all submittals and provide recommendations to the VA within fourteen (14) calendar days. Review and provide replies to the VA for contractor generated RFIs within seven (7) calendar days. Review contractor's cost estimates and provide recommendations to the VA. Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.) Prepare as-built drawings on original set with A/E s stamp, based on record drawings that the contractor kept during construction. Transpose contractor s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing: Folder labeled bid documents All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page) All drawing sheets in one.pdf file. Folder labeled DWG s with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the.arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD. Folder labeled PDF sheets containing separate.pdf documents for each discipline. Folder labeled cost estimate containing a copy of the final construction cost estimate documents. Folder labeled calculations containing final calculation documents. Folder labeled specifications with a word document for each spec section. Folder labeled misc for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA. The A/E shall review and approve all specified equipment and installation submittals and shop drawings. The A/E shall attend the pre-construction conference to review and confirm project scope. During construction, the A/E shall allow for a minimum of 6 site visits as directed and scheduled by the COR. The following evaluation criteria will be used during the A/E selection process: (1) Professional qualifications necessary for satisfactory performance of required services (2) Specialized experience and technical competence in the type of work required (3) Capacity to accomplish the work in the required time (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules (5) Location in the general geographical area of the project and knowledge of the locality of the project (6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Firms desiring consideration must have a working office within 500 miles of the Hampton, Virginia project location. All interested parties should respond, in writing via email to vangie.miller@va.gov No telephone inquiries will be accepted. In response, please include the following: Company/individual name Address Point of contact with email and/or phone number Information describing your interest Evidence of current SAM registration (see internet site: https://www.sam.gov for more information) DUNS number Proposed NAICS code (if different from above) Capabilities statement Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.) If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in the Vendor Information Portal (see internet site: http://vip.vetbiz.gov). The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Businesses. However, if responses from qualified firms prove inadequate, an alternate set-aside or full and open competition may be considered. Your response is required by 3:00 PM EST on Tuesday, March 12, 2019. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (05-MAR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/36C24619Q0372/listing.html)
- Place of Performance
- Zip Code: 23667
- Record
- SN05239820-F 20190307/190305230020 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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