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S -- Hazardous Waste Disposal for VA Medical Center Muskogee OK 74401

Notice Date
Notice Type
562112 — Hazardous Waste Collection
Contracting Office
Department of Veterans Affairs;Network Contracting Office;NCO 19;1011 Honor Heights Drive;Muskogee OK 74401
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
Small Business Set-Aside
Service-Disabled Veteran-Owned Small Business
Pre-Solicitation Notice (36C25919Q0164) Page 2 of 2 Hazardous Waste Disposal VA Eastern Oklahoma Health Care System 1011 Honor Heights Drive Muskogee OK 74401 This is a five-year IDIQ (Indefinite Delivery Indefinite Quantity) solicitation / contract for Hazardous Waste Disposal. The contractor shall provide all labor, supervision, equipment (to include all required containers), training, and protective equipment to properly pickup and dispose of hazardous and non-hazardous chemical/pharmaceutical waste in accordance with all federal (including VA regulations), state, and local regulations for the below listed location of performance. The current waste generator status for our entire facility (VAEOHCS) is Conditionally Exempt, Small Quantity Generators which is subject to change at any time. Location of Performance: VA Eastern Oklahoma Health Care System (VAEOHCS) 1011 Honor Heights Drive Muskogee, OK 74401 1. SCOPE OF WORK. Hazardous Waste Collection involves the collection, packaging, labeling, inventory, manifesting, labor, transportation, and proper disposal of hazardous materials/waste. The contractor shall be properly licensed by federal, state and local authorities, to provide pickup, removal and disposal of RCRA and non-RCRA hazardous waste. The contractor shall provide (with their Quote) three (3) References, a copy of their Emergency Spill Response Plan, their Remediation plan, and a copy of all licenses and permits indicated in this Performance Work Statement or a statement stating all licenses/permits can and will be obtained upon award of contract. The contractor must submit at the time of offer the company name, address, contact person, and phone number of all disposal facilities (Primary and Alternate) to be used under this contract. Contractor shall ensure that at the time of submission of quote their primary and alternate disposal facility is not listed as a High Priority Violator (HPV). The contractor must obtain VA approval of all disposal facilities and/or methods of disposal before first pick-up. If disposal facility should change for any reason contractor shall request and receive approval (e-mail) before pick-up or disposal. If applicable, disposal method(s) must ensure compliance with all HIPAA regulations. Services provided by the contractor shall be in accordance with all federal, state and local regulations, to include but not limited to: 1) Environmental Protection Agency (EPA) 2) Occupation Safety and Health Administration (OSHA), including but not limited to the Blood Borne Pathogen Standard (29 CFR 1910.1030) and the Needle Stick Safety and Prevention Act (HR 5178). 3) Food and Drug Administration (FDA) including but not limited to Title 21 CFR. 4) Department of Transportation (DOT) and any DOT for any state in which the waste is transported. 5) Oklahoma Department of Environmental Quality (ODEQ) 6) Any Authority having jurisdiction for states where the waste may be transported to, treated in or disposed in. The contractor shall provide all management, oversight, tools, supplies (to include all required containers), equipment, and labor to ensure that hazardous waste removal and disposal services are properly and safely performed at the VAEOHCS. All work will be performed in compliance with all existing laws and regulations including, but not limited to: VA Regulations, 40 CFR, 49 CFR, and laws and regulations of any state, county, township or municipal subdivision thereof or other governmental agency that may be applicable to the removal, transportation and disposal of the waste to include any updated regulations. THE CONTRACTOR SHALL: Complete waste determinations for potentially hazardous waste streams. Waste determinations shall be conducted and documented based on knowledge and/or testing. Waste determinations shall be completed and provided to the COR and/or Alternate COR prior to pick-up. Provide an initial waste characterization report/inventory prior to initial pick-up. The initial characterization is to include the following for each identified waste: RCRA or non-RCRA waste characterization and associated documentation, Provide analytical reports when laboratory analysis such as the Toxicity Characteristic Leaching Procedure (TCLP) is utilized to make waste determinations. Disposal and/or destruction method and location, Guidance to facility personnel on how to collect, document and label materials for storage and pick-up and Update the waste characterization report as new wastes are identified during the period of performance. Collect hazardous waste in such a manner as to be least disruptive to facility operations and conduct themselves in a professional manner while in hospital buildings or on hospital grounds. Pick-ups will be conducted bimonthly (every other month) following submittal and approval of the waste characterization report Respond to pick up requests from the COR and/or Alternate COR only. Respond with 48 hours of contact. Coordinate pickup within 10 days of request. Provide and maintain all licenses and permits, without additional cost to the Government, for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. OSHA, EPA, ODEQ, 49 CFR (DOT) including, but not limited to HM-181). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause. Ensure proper collection, packaging, labeling, manifesting, labor, transportation, and disposal of the contracted line items of waste in accordance with all federal, state and local requirements. Consolidate all waste into the smallest container allowed by volume and compatibility. Supply all containers for collection at the facility(s) as well as any additional containers required for transport of waste. Perform all profiling, labeling, manifesting, labor, transportation, proper disposal and certificate of destruction and return copy of paperwork for each shipping document utilized for pick-up of waste in accordance with all federal, state, and local requirements. Ensure any spills that occur while the hazardous waste is being handled, removed, or transported by the contractor are contained and a complete clean-up performed, to include along any transportation route. Notify the VAEOHCS Safety Officer and the COR immediately of any spills on VAEOHCS property and provide for spill clean up to the satisfaction of the Safety Office. Notify COR of any spills of VAEOHCS waste occurring in transit within 24 hours of occurrence. Ensure all hazardous materials/waste hauled by the contractor are properly packed with sufficient absorbent material or placed in secondary containment to prevent leaking or spilling. The contractor will supply all packaging material and shall package material in the most efficient manner possible. Dispose all hazardous material/waste collected by the contractor in accordance with federal, state and local laws and regulations. All disposals are to occur off government property. Complete the hazardous waste manifest and land disposal restrictions forms as required by federal, state and local regulations. Provide the COR and/or Alternate COR with a copy of the completed hazardous waste manifest within 35 days of the removal of the material from the site. Provide the VAEOHCS with a certificate of disposal within 3 months of the removal from the site. Supply all packaging and site collection materials to include various sized containers. Containers shall be leak proof, puncture resistant, stackable and transportable, damage free and in good working order at all times. Supply all marking, labels and placards necessary to satisfy federal, state and local laws for content identification, transportation over public thoroughfares, and transfer to any company involved in the destruction, recovery, or burial of hazardous material. Said labels and placards shall be of the size, shape, color, and format required by regulatory bodies and affixed by the contractor in accordance with requirements or current industry practice. All Global Harmonization System markings must be accurately affixed to containers before leaving the pick-up location. Ensure all transportation carriers have required EPA, DOT and state registry for hazardous waste transport and also have records of good shipping practices that may be verified through the appropriate authorities. Carriers shall be chosen, where possible, who do a minimum of interlining or intermediate stopping before reaching the disposal site. Waste containers shall not be unloaded until reaching the treatment/disposal site. Provide information to the COR and/or Alternate COR that demonstrates that the site chosen for treatment and disposal is approved by federal, state and local authorities having jurisdiction. Contractor shall check periodically (minimum annually) to ensure any contract transporter and/or incineration facility has not been cited by any State, Federal, or the Environmental Protection Agency (EPA) as a High Priority Violator (HPV). Any transporter and/or incineration facility with a current HPV will not be allowed to be used until that regulatory agency has been re-inspected and found them to be compliant, and removed their High Priority Violator (HPV) status. If a HPV is discovered the contractor shall inform both the COR and the Contracting Officer in writing, within two business days, as to this violation and their plan(s) to continue operations with another transporter and/or incineration facility. The contractor must have a contingency plan (Primary and Alternate transporter and/or incineration facility) in the event of a HPV or any other unforeseen situation. The contractor may, with pre-approval in writing from the COR and/or Contracting Officer, use an alternate facility on a permeant bases or until such time the HPV s has been cleared up. Provide an annual summary report all hazardous waste disposed for the 12-month period of performance within 45 days of the final pick-up of that period of performance. Report will list each waste stream separately and include documentation of compliance with all RCRA requirements. (See full Performance Work Statement when Solicitation is posted) NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (13-MAR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link
Link To Document
Place of Performance
Address: VA Eastern Oklahoma Health Care System;1011 Honor Heights Drive;Muskogee OK
Zip Code: 74401
Country: USA
SN05248318-F 20190315/190313230042 (fbodaily.com)
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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