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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 03, 2019 FBO #6340
SOLICITATION NOTICE

S -- Janitorial Services Tetlin NWR, Tok Alaska

Notice Date: 4/1/2019
Notice Type: Combine Synopsis/Solicitation
NAICS: 561720 — Janitorial Services
Contracting Office: FWS, DIVISION OF CONTRACTING AND GE 1011 E TUDOR ROAD ANCHORAGE AK 99503-6199 US
ZIP Code: 99503
Solicitation Number: 140F0719Q0013
Response Due: 4/18/2019
Archive Date: 5/3/2019
Point of Contact: Kuntz, Anthony
Small Business Set-Aside: Total Small Business
Description: U.S. Fish and Wildlife Service, Anchorage, AK has a requirement for a commercial item or service. This combined synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 (as supplemented with additional information included in this notice). This posting will be referred to under Request for Proposal (RFQ) Number 140F0719Q0013. This announcement constitutes the only solicitation. A written solicitation will be issued and attached to this posting for reference only. This RFQ falls under procedures in FAR Parts 12 and 13. This document incorporates provisions and clauses updated by way of the Federal Acquisition Circular (FAC) #2019-01, effective Dec 20, 2018. This requirement is set aside for small businesses within the local area of Tok Alaska. The North American Industrial Classification System (NAICS) number is 561720, Housekeeping ż Custodial Janitorial and the size standard is $18M. This announcement constitutes the Government's only official notice of this procurement. The Government does not intend to pay for any information provided under this synopsis. The U.S. Fish and Wildlife Service is requesting proposals to purchase janitorial services in accordance with the following performance work statement: 1. GENERAL INSTRUCTIONS 1.1 PERFORMANCE WORK STATMENT Description of Services/Introduction: The Contractor shall furnish all labor, tools, equipment & supervision necessary to perform janitorial services detailed in this PWS for the USFWS, Tetlin NWR, Headquarters Office (HQ) Office Area all Restrooms, the Kitchen Area, Laundry Room & the six Cabins located at 1.3 Borealis Ave, Tok, AK 99780. The square footage provided for flooring types is approximate. It is the responsibility of the contractor to verify actual area of the various flooring types as required for determination of cleaning supplies, finishes, etc. Overall square footage of the buildings does not include mechanical rooms or maintenance bays which are not included within the scope of the contract. The following specifications apply to the HQ Office Area, Public Restrooms and two offices in the garage: The HQ Office area is approx. 2660 square feet. This includes the lobby, public restrooms & conference room. Carpeted area is approx. 2180 square feet and & 480 square feet of vinyl flooring. The combined square footage for the two offices located in the garage is approx. 70 square feet of carpeted area. 70% of the funds for this contract will be spent cleaning the above list areas. The following specifications apply to the Kitchen Area: The Kitchen Area is approx. 480 square feet. The Kitchen Area has approx. 480 square feet of vinyl flooring. Specifications for the Six Cabins: The combined square footage of the six cabins is approx. 1152 of laminate hard wood floor. Each cabin is approx. 192 square feet. 1.2 HOURS OF OPERATIONS HOURS FOR CLEANING - All cleaning shall be accomplished between the hours of 9:00 am and 5:00 pm on either Saturday or Sunday of each week. Semi-Annual services (to be performed in the months of October and April). Semi-Annual services can be done on the same day as a normal weekly service. In all cases, coordinate with the COR for dates of semi-annual services. 1.3 GOVERNMENT PERSONNEL The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract. The Facilities Manager at the Tetlin NWR is designated as the Contracting Officer's Representative (COR). The COR is responsible for giving the Contractor any special instructions or guidance necessary to complete the work; however, he/she has no authority to alter the terms and/or conditions of the contract. 1.4 CONTRACTOR PERSONNEL For security reasons, at the start of this contract the contractor will provide a list of names, addresses and phone numbers of personal that will be assigned to this contract. The contractor shall have a competent on site representative authorized to act on behalf of the contractor, available to the COR to receive instructions or information regarding work under the contract. The on-site representative must be able to read, write, speak, and understand English. The on-site representative shall provide a phone number where he/she can be contacted 24 hours per day 7 days a week. The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract. The contractor shall provide the COR with the names of all personnel performing work on this contract and shall advise the COR immediately of any changes in personnel. "Immediately" for the purpose of this notification shall mean the beginning of the next regular business day for the COR. No person(s) other than those designated in writing and with an approved background check to the COR shall be permitted in this facility. The Contractor is responsible for all costs associated with obtaining the background investigations in accordance with Section 144807-12. 1.5 CONDUCT OF CONTRACTOR EMPLOYEES The Contractor shall provide a qualified work force meeting the contract requirements. The COR or alternate shall be available on cleaning days before 4:30 p.m. either in person or by telephone to discuss problem areas with the Government Contracting Representative (COR). The following conduct is expected of the Contractor and his/her employees: (a) Employees shall perform their duties in such a way that there will be no interruption to, or interference with, the normal operation of Government business on the premises. (b) No children will accompany the parents while performing work. (c) None of the office equipment is available for cleaning personnel use. This includes telephones, photocopier, fax machine, computers, and other office equipment. (d) Janitor closet is to be kept clean, neat, organized, and free from any odor (i.e. stale wet mops, un-emptied trashcans). Mops are to be cleaned and dried after every use. All cleaning compounds shall be environmentally sound. (e) All cleaning materials should be earth-friendly, any cleaning substances that are to me used on an irregular basis for which there are no green alternatives shall be stored off site. All cleaning material secondary containers must be clearly labeled with their contents and with specific safety warnings. All cleaning products shall be environmentally friendly and safe. (f) Janitor personnel vehicles are to be parked in the staff parking lot, away from the front door of the buildings expect when loading and unloading equipment and supplies. (g) All janitorial personnel will keep a checklist of completed tasks posted for review by the COR. Each checklist will indicate that the task was completed and the date of completion. All tasks should be completed in compliance with the frequency/cleaning schedule for the area listed. (h) Four weeks prior to starting work, complete and submit clearance request forms in accordance with clause 144807-12. 1.6 CONTRACTOR FURNISHED EQUIPMENT AND PROPERTY The Contractor shall determine and furnish all equipment required for the performance of work under this contract. All equipment will comply with applicable OSHA guidelines, and shall be in good operating condition. The Contractor will operate the equipment in accordance with the original manufacturer's recommendations. Equipment shall include but is not limited to, buffing, polishing, and scrubbing machines for use on floors, commercial grade vacuum cleaners, ladders, buckets, mops, cloths, brushes, squeegees, brooms, bulk waste receptacles, rolling trash bins, etc. Equipment used shall be in good operating condition. Electrical appliances shall be equipped with grounded type male plugs of the most suitable grade for the purpose intended. There are no provisions in this contract for contractor storage of any equipment such as vacuum cleaners, ladders, carpet shampooing equipment or floor buffers. 1.7 CONTRACTOR FURNISHED SUPPLIES The Contractor shall furnish all cleaning supplies and materials necessary for the performance of work under this contract. Materials include but are not limited to cleaners, dust rags, tile cleaner, polishes and wax. Materials shall be priced into the cost of the weekly, monthly, and semi-annual services, as applicable. All materials left on site shall have: (a) Legible markings on containers that designate what the product is and what the applicable hazards are. (b) Earth-friendly Executive Order 13101, Greening the Government through Waste Prevention, Recycling and Federal Acquisition requires items designated by the Environmental Protection Agency (EPA) be purchased with the maximum recycled content possible. The Contractor is required to use products with the highest recovered material content whenever they are commercially available at a reasonable price. The Contractor shall purchase products containing the highest content of recovered material possible unless products are not: 1) available competitively within a reasonable timeframe, or 2) available at a reasonable price. For a full listing of products and EPA's recommendations for recovered material content, see http://www.epa.gov/cpg/products.htm. If one of the two exceptions above applies, the contractor shall furnish the COR a written justification prior to purchase of the listed items without the minimum recommended recovered material content. Environmental Management System Procedures (EMS): The Yukon Delta National Wildlife Refuge uses an EMS to guide all activities in an environmentally friendly manner. Under this requirement, the contractor shall identify and utilize where possible bio-based cleaners, recycled content paper products, and non-toxic chemicals. 1.8 GOVERNMENT FURNISHED MATERIAL AND PROPERTY The government shall provide at no expense to the Contractor, all trashcan liners, hand soap, toilet tissue, and paper towels. The government will also furnish refuse dumpsters outside of buildings and recycling containers, and entry keys for buildings. Failure by the government to provide these shall not relieve the Contractor of responsibility to fulfill requirements except those directly affected by such items. Contractor shall keep Yukon Delta NWR informed of inventory requirements. 1.9 UTILITIES Electrical power will be furnished by the Government at existing power outlets for the operation of equipment as is necessary to perform building maintenance. Hot and Cold water will also be made available to the Contractor as necessary for the performance of the work. 1.10 STORAGE The refuge staff will designate a storage facility on the premises. There are no provisions in this contractor for storage of bulk cleaning supplies or consumables (described as more than 1 months ż worth of any product). No flammables will be stored anywhere on Government premises. The Government will not be responsible for damage and/or loss to the Contractor's stored supplies, materials, equipment, or the personal belongings of the Contractor's employees occasioned by fire, theft, accident, or otherwise. Failure to keep any of the storage facilities described above in a clean and orderly condition, satisfactory to the COR, may result in the withdrawal of the privilege of using them. 1.11 DAMAGE TO PROPERTY The Contractor is liable for damage to both Government and private property in performance of this contract where the damage is the fault of the Contractor or caused by operations, as determined by the COR. 1.12 INTERFERENCE WITH BUSINESS The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees. The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations. 1.13 LAWS, ORDINANCES AND REGULATIONS The Contractor shall comply with all laws, ordinances, and regulations and shall obtain and pay for all necessary permits and licenses. 1.14 ATTIRE The Contractor shall provide protective equipment or clothing such as appropriate protective gloves and eyewear as necessary for employees performing tasks under this contract. All janitorial employees will, at all times, be properly and professionally attired. The proper attire shall be left up to the Contractor. 1.15 PAYMENT Payment for weekly services will be made on a monthly basis, in arrears, after acceptable completion of such services and submission of a proper invoice in accordance with the Payment clause of the contract. The Contractor shall submit the monthly invoice via Internet Payment Platform (IPP) at the end of the month. Payment for semi-annual services will be made, in arrears, after acceptable completion of such services and submission of invoice in accordance with the Payment clause in the contract. The Contractor shall submit the invoice for quarterly and for semi-annual services via Internet Payment Platform (IPP), upon completion of such services. 1.16 PERFORMANCE MEETING The Contractor shall contact the COR to schedule a meeting upon notification of award of this contract. The purpose of this meeting is to review the Work Statement and Checklist, provide communication and understanding between both parties, and to issue key(s) to the Contractor. DESCRIPTION OF WORK TO BE PERFORMED: Janitorial services as described below are required for the Tetlin NWR HQ Office Area, all Restrooms, the Kitchen Area, Laundry Room & the six Cabins located at 1.3 Borealis Ave, Tok, Alaska 99780. Areas & surfaces shall receive the cleaning, care, & treatment specified at the frequency designated below. The Contractor shall perform janitorial services in all designated spaces including, but not limited to offices, lobby, restrooms, (including showers), kitchen, laundry room, hallways, & entryways. The Contractor shall furnish all managerial, administrative, & direct labor personnel necessary to accomplish the work in this contract. As indicated in the following schedule for services, the instruction to żempty all wastebaskets & replace liners ż shall be accomplished in the following manner: Waste receptacles containing food or liquid waste shall be completely emptied to include removing the soiled liner & replacing with a new liner. When the contents of a receptacle are dry (i.e. paper, candy wrappers, or plastic bags) the waste may be removed from the receptacle & deposited in a larger container for disposal, leaving the unsoiled liner. Cleaning staff are not to do dishes or in any way pick up the clutter left by Refuge employees in any areas list above. Only general cleaning is required. The COR shall be notified the next business day of any areas which could not be properly cleaned due to clutter left by Refuge employees. No towel or cleaning rag that was ever used in any bathroom will be used in any kitchen or lounge area. Only high temperature machine washed (clean) rags or clean paper towels will be used. No gloves that were ever used in any bathroom will be used when cleaning kitchen. 1. WEEKLY SERVICES FOR THE HQ OFFICE AREA, PUBLIC RESTROOMS & TWO OFFICES IN THE GARAGE - General: Required cleaning in the areas listed above. (a) Wastebaskets - Empty all wastebaskets & replace liners in the HQ office area, public restrooms & two offices located in the garage. Wipe down the exterior of all trash containers, as needed. Transport all trash to the dumpster in the HQ bldg. parking lot. (b) Carpeted areas - Vacuum all carpeted areas. Inspect all carpeted areas & flooring for spots, stains & scuff marks; Remove spots, stains & scuff marks larger than 1 ż in diameter, when they occur. (c) Glass & Mirrors - Clean all glass surfaces in lobby area to include the displays & front counter & all mirrors in the restrooms. (d) Desk Mats - Wet mop all desk mats. (e) Coffee Area - Wipe down & clean the coffee area & remove any sticky residue. Clean microwave inside & out. (f) Dusting - Lightly dust any exposed desk areas, computer towers, screens & shelving. (g) Cobwebs - Remove all cobwebs from the ceilings & corners. (h) Floors ż All flooring that is carpeted must be swept clean & wet mopped with a cleaning agent. (i) Porch - Sweep front porch, as necessary. Restrooms: (j) Check & replenish all dispensers - toilet paper (leave spare rolls), paper towels & hand soap, etc. (k) Sanitize, wipe down & clean - Sinks (remove spots, stains & mineral build-up), back splashes, hand basins, toilets (including but not limited to the wall areas adjacent to the sinks & toilets, toilet seats, back edges, floor flanges, handles & pipe connections), shelves, door handles, kick plates, partitions, fixtures & countertops must be wiped down & cleaned. (l) Toilet reservoirs & urinals shall be free of all dark marks & spots. Germ killing agent must be used. (m) Shower areas in the public restrooms shall be sanitized & free of mineral build-up (including shower heads), grime, soap scum, mold, mildew, & smudges. SEMI-ANNUAL SERVICES FOR THE HQ żS OFFICE AREA, ALL RESTROOMS, TWO OFFICES IN THE GARAGE, KITCHEN AREA TO INCLUDE LAUNDRY ROOM & THE SIX CABINS - APRIL & OCTOBER. General: Required cleaning in the areas listed above. (a) Wastebaskets ż Wastebaskets must be emptied & replace liners in the HQ office area, public restrooms, the two offices located in the garage, kitchen area, laundry room & the six cabins, as needed. Wash & sanitize the exterior of all trash containers, as needed. Transport all trash to the dumpster in the HQ bldg. parking lot. (b) Floors ż All flooring that is not carpeted must be swept & wet mopped with a cleaning agent (all laminate, vinyl or resilient wood floors). Furniture must be moved in order to remove dust, dirt & grim behind & underneath the furniture. Move all furniture to include but not limited to chairs, couches, beds, night stands, boxes, wastebaskets, coat racks, etc. Replace all items to their original position upon completion. Floors shall be free of dust, grim, mud, dead bugs, sand, sticky residue, footprints, liquid spills & other debris. (c) Dusting & Polishing - Wipe down, dust & polish (if necessary) all horizontal & flat surfaces including but not limited to window frames, window blinds, sills, ledges, moldings, door sills, top edges, filing cabinets, bookcases, end tables, TV, VCR, shelves, lamp shades, fixtures, light covers, heater vents, furniture, chair legs & any exposed areas such as desktops, computer towers, computer screens & shelving. (d) Remove all fingerprints, streaks & marks from light switches, doors, handles & kick plates. All surfaces shall be free of dust, grim, dirt, mud, dead bugs, sand, sticky residue, footprints, liquid spills & other debris. (e) Cabinets - Cabinets must be dusted & cleaned on the top & the on the face of the cabinets, it is not necessary to clean the inside of the cabinets. (f) Carpets - Pretreat & spot clean carpet before machine shampooing carpeted areas. Carpets must be vacuumed after shampooing. (g) Glass & Mirrors ż Dust, clean & polish all glass surfaces in lobby area to include the displays, front counter & all mirrors in the restrooms, kitchen area & cabins. (h) Window Cleaning - Windows, window screens, blinds & door glass must be cleaned on the inside & out. When completed they shall be free of dirt, smudges, dust, grim, film, water & dead bugs. (i) Desk Mats - Wet mop all desk mats with a cleaning agent. (j) Coffee Area - Wipe down & clean the coffee area & remove any sticky residue. (k) Microwaves ż The microwaves located in the coffee area & the kitchen area must be scrubbed & cleaned inside & out, removing all grease & food particles. The glass plates from the microwaves must be removed, scrubbed clean, dried & placed back into the microwaves. (l) Sinks ż Sinks, back splashes & hand basins in the restrooms, kitchen area & laundry room ż must be sanitized, wipe clean, free of water spots & dried. The mineral build-up around the facets must be removed. (m) Cobwebs - Remove all cobwebs from the ceilings & corners. (n) Front porch - Sweep front porch. All Restrooms: (o) Check & replenish all dispensers - toilet paper (leave spare rolls) paper towels & hand soap, etc. (p) Sanitize, wipe down & clean - toilets (including but not limited to the wall areas adjacent to the toilets, toilet seats, back edges, floor flanges, handles & pipe connections). Toilet reservoirs & urinals shall be free of all dark marks & spots. Germ killing agent must be used. (q) Shelves, partitions, fixtures, countertops, door handles & kick plates must be cleaned & wiped down. (r) Shower areas and the shower heads in the restrooms shall be sanitized & free of mineral build-up (including shower heads), grime, soap scum, mold, mildew, & smudges. Kitchen Area with laundry room: (s) Refrigerators - must be wiped clean on the outside, from the top to the bottom. The inside must be left empty & sanitized using a cleaning agent, from top to the bottom, the doors must remain open to air out. (t) Countertops ż Must be cleaned & sanitized. (u) Washer & dryer - pulled out from wall & all lint, dirt, grim & dust must be removed. (v) Stove tops, vents, screens & oven must be scrubbed clean & all grease & food particles must be removed. The oven must be cleaned on the outside & inside. The self-cleaning oven must be cleaned & wiped out after the self-cleaning cycle is completed & cooled. 3. QUALITY ASSURANCE PLAN 3.1 GENERAL The Contractor shall perform all services in compliance with accepted industry standards (i.e. Building Owners and Management Association (BOMA) and National Association of Professional Cleaners (NAPC)), guidelines, and practices and in accordance with any quality assurance/quality control program normally used by the Contractor. 3.2 PERFORMANCE STANDARDS The objective of this contract is to provide clean facilities and a healthy environment for employees. Specifically: (a) The Contractor shall ensure that the building presents an overall appearance of cleanliness. The definition of clean is to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. (b) The Contractor shall ensure that the facilities are sanitized and kept free from accumulations of dust. (c) The Contractor shall furnish all necessary labor, supervision, equipment, and supplies to adequately maintain the facilities at an acceptable level of cleanliness that is consistent with comparable industry standards (i.e. BOMA and NAPC). 3.3 ASSESSMENT The COR will monitor the Contractor's performance to ensure compliance with this Performance Work Statement and any other contract specifications. The Contractor will provide a complete checklist of janitorial work completed weekly to the COR. Monthly inspections using the accepted checklist will be one method to monitor Contractor performance. The Government may use other methods to monitor performance such as random inspections, customer complaints, etc. When deficiencies are observed the COR will notify the Contractor. The Government may require re-performance to correct discrepancies at no additional cost to the Government. The Contractor shall re-perform services within 48 hours of notice by the COR, that re-performance is required. The Government may have services, which were not acceptably performed by the Contractor performed by other means. The Government may deduct at the discretion of the Contracting Officer the value of services not performed or not satisfactorily performed from the monthly contract amount rather than allowing re-performance. The amount of any deductions shall be determined by the Contracting Officer based upon the Contracting Officer's determination of the value of the services not provided and any administrative expenses incurred by the Government due to lack of performance. Accepting non-conforming services does not waive any of the Governments rights. The basis for award is Best Value to the government. Organization to be supported: U.S. Fish and Wildlife Service, Region 7 Yukon Delta National Wildlife Refuge Bethel, AK 99559 Please submit your quote on the attached SF-1449 or company letterhead with all pertinent point of contact information including SAM, Cage Code, DUNS No., and business size/type. In addition, your proposal should provide unit price and total price. No formal format is required as this is a combined synopsis/request for proposal solicitation. Offers must be received by 3:00 pm Alaska Daylight Savings Time, 04/18/2019, at the U.S. Fish and Wildlife Service, 1011 E. Tudor Rd M/S171, Anchorage, AK. It is preferable that quotes are emailed, however quotes may be mailed, or e-mailed to the attention of: anthony_kuntz@fws.gov. Offerors must comply with all instructions contained in the Internet Payment Platform (IPP) DOI Electronic Invoicing instructions, and all clauses in the attached solicitation documentation. The full text of any solicitation provision or clause referenced herein may be accessed electronically at http://farsite.hill.af.mil/. In order to have a quote considered, all offerors must be registered in the System for Award Management (SAM) website (https://www.sam.gov) as an active vendor prior to award of a contract. Additional document information and attachments can be accessed at the FedConnect link under the (Additional Info) heading. Click (Public Opportunities) and search by using the reference number 140F0719Q0013 to find any documents related to this requirement. All questions regarding the subject synopsis/solicitation shall be directed to the attention of Tony Kuntz via email: anthony_kuntz@fws.gov or telephone: (907) 786-3436. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (01-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link: Link To Document
(https://www.fbo.gov/spg/DOI/FWS/CGSWO/140F0719Q0013/listing.html)
Record: SN05266792-F 20190403/190401230040 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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S -- Janitorial Services Tetlin NWR, Tok Alaska