SOURCES SOUGHT
H -- On-Site Diagnostic Medical Physics Services for Annual Calibration and Confirmatory Shielding Surveys of Ionizing Radiation Producing Machines and Nuclear Medicine Gamma Cameras
- Notice Date
- 4/4/2019
- Notice Type
- Synopsis
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- 36C24919Q0232
- Response Due
- 4/10/2019
- Archive Date
- 7/9/2019
- Point of Contact
- David Milner
- Small Business Set-Aside
- N/A
- Description
- This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources (small and other than small) to perform a potential requirement. Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 541690 and sized standard is $15.0M. NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/. Project requirements: The Contractor shall furnish all labor, material, supplies, equipment and qualified personnel to provide on-site diagnostic medical physics support or services for the annual calibration and confirmatory shielding surveys of ionizing radiation producing machines and Nuclear Medicine Gamma Cameras at the Robley Rex VA Medical Center, Louisville, KY, under the terms and conditions stated here in and must adhere to requirements in current applicable US Food and Drug Administration (FDA),Code of Federal Regulations (CFR) Title 21 and Mammography Quality Standards Act (MQSA), US Nuclear Regulatory (NRC) Title 10, The Joint Commission (JC) requirements for diagnostic imaging services and VHA requirements as identified in the following publications: VHA Directive 1129, Radiation Protection for Machine Sources of Ionizing Radiation, Issue Date February 5, 2015 VHA Directive 1105, Management of Radioactive Materials, Issue Date February 5, 2015 VHA Directive 1105.04, Fluoroscopy Safety, Issue Date June 21, 2018 The Joint Commission Diagnostic Imaging Requirements, Issued August 10, 2015 https://www.jointcommission.org/assets/1/18/AHC_DiagImagingRpt_MK_20150806.pdf Standards Revisions for Organizations Providing Fluoroscopy Services, Issued June 25, 2018 https://www.jointcommission.org/changes_to_requirements_for_organizations_providing_fluoroscopy_services/ The Contractor shall comply with radiation protection standards in US Department of Labor (DOL), Occupational Safety and Health Administration (OSHA) 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers, patients or members of the public to the Radiation Safety Officer (RSO). A. Delivery: All work shall be performed by a qualified medical physicist (QMP) who is a Diagnostic Medical Physics or Diagnostic Radiological Physics Certified by the American Board of Radiology (ABR); in Diagnostic Imaging Physics by the American Board of Medical Physics; or in Diagnostic Radiology Physics by the Canadian College of Physicists in Medicine or possessing a minimum of a Masters degree in Medical Physics or an approved/recognized applicable Masters degree program. Certification will meet current American College Radiology (ACR) requirements. Documentation of QMP s current qualifying certification must be provided to Bio Medical Engineering and the RSO when services are scheduled. The QMP shall perform imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, mammography units, and MRIs) annual calibrations (physicists inspection) and provide a written report that includes the machine manufacturer, model name/number, room location, and EE number if one is assigned. The documented reports content will ensure compliance with the current American College of Radiology (ACR) Quality Standards and JC requirements. Any deficiencies or non- conformances discovered during the inspection shall be immediately verbally communicated to the service supervisor of Bio Medical Engineering and the RSO prior to the QMP leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results of an identified deficiency shall be provided to Bio Medical Engineering and the RSO within five (5) working days after completion of the inspection. All imaging equipment shall be inspected at least annually, not to exceed 14 months. The QMP shall provide the following; consultation for additional services as needed, i.e., safety training; review CT protocol optimization at least annually; and review Fluoroscopy protocols at least annually. The QMP shall assist in the development of a comprehensive technical quality assurance program (QA) (e.g., technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. The QMP shall review at least annually the QA program. Review all rooms housing ionizing radiation to ensure proper regulatory required posting. The QMP may be assisted by other properly-trained persons in obtaining test data for performance monitoring. These individuals must be trained by the medical physicist in the techniques for performing the tests, the function, and limitations of the imaging equipment and test instruments, the reasons for the tests, and the importance of the test results. The medical physicist must be present at the facility for the annual testing and must promptly review, interpret, and approve all data measurements and test results. B. Equipment Calibrations/Inspections: The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment s compliance with applicable federal regulations and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics: 1) Radiographic and Fluoroscopic Equipment: Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable): a) Integrity of unit assembly. b) Collimation and radiation beam alignment. c) Fluoroscopic system resolution. d) Automatic exposure control system performance. e) Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation). f) Image artifacts. g) Fluoroscopic phantom image quality. h) kVp accuracy and reproducibility. i) Linearity of exposure versus mA or mAs. j) Exposure reproducibility. k) Timer accuracy. l) Beam quality assessment (half-value layer). m) Fluoroscopic entrance exposure. Maximum output for all clinically used settings. n) Image receptor entrance exposure. o) Equipment radiation safety functions. p) Patient dose monitoring system calibration q) Video and digital monitor performance. r) Digital image receptor performance. s) Grids used with portable x-ray units shall be imaged for uniformity 2) Computed Radiography (CR) and Digital Radiography (DR): Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable): a) Component and Imaging Plate Physical Inspection and Inventory b) Imaging Plate Dark Noise and Uniformity c) Exposure Indicator Calibration d) Linearity and Auto-ranging Response e) Laser Beam Function f) Limiting Resolution and Resolution Uniformity g) Noise and Low-Contrast Resolution h) Spatial accuracy i) Erasure Thoroughness k) Aliasing/Grid Response l) IP Throughput m) Positioning and Collimation Errors 3) For CT Scanners: The physics inspection shall conform to the 2012 ACR Computed Tomography Quality Control Manual. The performance of each CT scanner shall be evaluated at least annually. (Including PET/CT units). This evaluation should include, but not be limited to, the following tests (as applicable): a) Review of Clinical Protocols b) Scout Prescription and Alignment Light Accuracy c) Image Thickness Axial Mode d) Table Travel Accuracy e) Radiation Beam Width f) Low-Contrast Performance g) Spatial Resolution h) CT Number Accuracy i) Artifact Evaluation j) CT Number Uniformity k) Dosimetry (the scanner displayed CTDIvol values must be within +/- 20% of the measured CTDIvol values) l) Gray Level Performance of CT Acquisition Display Monitor 4) Dental: The physics inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities July 2001. The performance of dental x-ray inspections shall be annually or every 2 years. This evaluation should include, but not be limited to, the following tests (as applicable): a) Collimation b) Beam quality (half value layer) c) Timer Accuracy and Reproducibility d) kVp Accuracy and Reproducibility e) mA or mAs Linearity f) Exposure Reproducibility g) Entrance Skin Exposure Evaluation h) Technique Chart Evaluation i) Image uniformity (artifact evaluation) 5) For MRI: The physics inspection shall conform to the 2004 ACR Magnetic Resonance Imaging Quality Control Manual. The performance of each MRI scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable): a) Magnetic field homogeneity b) Geometric accuracy c) Inter-slice RF interference d) Slice position accuracy e) High contrast resolution f) RF coil performance 1a) Volume coils signal to noise ratio 1b) Volume coils image uniformity 1c) Volume coils ghosting ratio 1d) Phased array coils' signal to noise ratio 1e) Surface coils signal to noise ratio g) Slice thickness accuracy h) Low contrast detectability i) Soft copy displays j) Technologist s QC program k) Site phantom inventory l) Site RF coil inventory 6) Nuclear Medicine: The physics inspection shall conform to the ACR annual performance tests for nuclear medicine cameras (including PET/CT units). The performance of each nuclear medicine scanner shall be at least annually. This evaluation should include, but not be limited to, the following tests (as applicable): NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (04-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/36C24919Q0232/listing.html)
- Place of Performance
- Address: Robley Rex VAMC;800 Zorn Ave;Louisville, KY
- Zip Code: 40206
- Country: USA
- Zip Code: 40206
- Record
- SN05271222-F 20190406/190404230026 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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