SOLICITATION NOTICE
R -- Document Destruction Services - CI Base Year: 07/01/2019 to 06/30/2020 +4
- Notice Date
- 4/8/2019
- Notice Type
- Synopsis
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Veterans Affairs;NETWORK 23 CONTRACTING OFFICE;2501 W. 22nd St.;Sioux Falls SD 57105
- ZIP Code
- 57105
- Solicitation Number
- 36C26319Q0460
- Response Due
- 4/26/2019
- Archive Date
- 7/25/2019
- Point of Contact
- scott.morrison2@va.gov
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought notice only and it is not a solicitation announcement. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 561990. Responses will be used by the Government to make appropriate acquisition decisions. See the statement of work excerpt below; The VA Central Iowa Health Care System (VACIHCS), located at 3600 30th Street, Des Moines, Iowa 50310 has a need for document destruction services. Currently, VACIHCS generates approximately 290,000 pounds of paper per fiscal year with sensitive information, which is collected in locked security consoles located throughout the VA facility. It is the intent of the Department of Veterans Affairs to ensure the personally-identifiable information (PII) of all individuals, including veterans, dependents, and employees, and other sensitive information that is contained in temporary paper records be properly disposed of. Certification of Destruction. Written documentation that attests to the completion of the destruction process after the final destruction. The certification is not considered a valid certification of destruction if completed and submitted prior to the final destruction of the records. The certification must contain sufficient information to attest to the final destruction of the temporary paper records, the destruction method used where they were destroyed and who was responsible for their final destruction. A certificate of destruction shall be provided by the contractor to VA after every service. If the final destruction is completed by an information destruction contractor, then the written certification of destruction must be completed by the information destruction contractor. If the final destruction is completed by a subcontractor to the information destruction contractor, then the written certification of destruction must be completed by this third party, or by the information destruction contractor, with assurance from the third party that final destruction was completed. The assurance can be in general terms describing the destruction method, date of destruction and amount destroyed, i.e., 75 bales of shredded material. Certificate of Destruction documents must be in paper form with inked signatures and presented to the C.O.R. within 30 days of the final destruction. Permission to use electronic signatures or emailed copies, of any documentation, must be in writing to the C.O.R. for approval. Final Destruction. The process through which temporary paper records are pulped, macerated, shredded or otherwise destroyed to a degree that definitively ensures that they are not readable or reconstruct able to any degree. If this final destruction is performed away from a VA facility it must be performed by an information destruction contractor (or its subcontractor of third party) who has demonstrated that: Its destruction process constitutes final destruction as defined in this SOW; and It has implemented reasonable physical safeguards to protect VA documents during their transportation, transfer, or storage (e.g., more than 01 days) must be approved in advance and in writing by the C.O.R. Interim Destruction. Any physical destruction process that substantially reduces the risk that PII, PHI, or other VA sensitive information will be disclosed during transport and storage as defined in this SOW. Chain of Custody. A written means of tracking the records that have been marked for destruction throughout the entire destruction process until a certificate of destruction is received. Attachment B. Chain of Custody Log shall be used by contractor and subcontracts (See 1. Definition as used in this SOW; h. attachment B.) for documentation. Document destruction services. Consist of physically collecting confidential papers from consoles located throughout the VACIHCS on a regularly scheduled basis, to be mutually determined by the contractor and VACIHCS. The destruction of the records must be witnessed by a VA employee who is authorized to witness the destruction process. Anticipated Period of Performance: Base Year: 07/01/2019 to 06/30/2020 Option Year I: 07/01/2020 to 06/30/2021 Option Year II: 07/01/2021 to 06/30/2022 Option Year III: 07/01/2022 to 06/30/2023 Option Year IV: 07/01/2023 to 06/30/2024 After a review of the responses to this sources sought notice, a solicitation announcement may be posted to Federal Business Opportunity website (www.FBO.gov). A response to this sources sought notice is not an adequate reply to the forthcoming solicitation. Sources Sought Notice Please fully complete each section of the survey below. Company Name: _____________________________________________________________ Company Address: ___________________________________________________________ DUNS Number: _____________________________________________________________ Point of Contact: ____________________________________________________________ Phone Number: _____________________________________________________________ Email Address: _____________________________________________________________ Socio-economic Classification in Accordance with NAICS Code 811310: (check all that apply) Small Business Service Disabled Veteran Owned Small Business (SDVOSB) Verified SDVOSB by www.vip.vetbiz.gov Veteran Owned Small Business (VOSB) Verified VOSB by www.vip.vetbiz.gov Small Disadvantage Business Women-owned Small Business Economically Disadvantaged Small Business HUBZone 8(a) Certified Company s Capability Statement for Emergency Generator and Transfer Switch Maintenance: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (08-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/36C26319Q0460/listing.html)
- Record
- SN05274117-F 20190410/190408230007 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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