SOLICITATION NOTICE
H -- 36C26319Q0469 Water Testing- Legionella VAMC Saint Cloud, MN
- Notice Date
- 4/10/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 541380
— Testing Laboratories
- Contracting Office
- Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
- ZIP Code
- 57741
- Solicitation Number
- 36C26319Q0469
- Response Due
- 5/10/2019
- Archive Date
- 6/9/2019
- Point of Contact
- Stephen Holly
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26319Q0469 Posted Date: 4/10/2019 Original Response Date: 5/10/2019 Current Response Date: 5/10/2019 Product or Service Code: H146 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 541380 Contracting Office Address Department of Veteran Affairs NCO 23, Black Hills Services Team 113 Comanche Road Fort Meade, SD 57741-1002 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $15 Million. The Department of Veterans Affairs, VAMC St. Cloud, 4801 8th Street, St. Cloud MN 56303-2015 is seeking to purchase Legionella Water Testing Services. All interested companies shall provide quotations for the following: OBJECTIVES: The purpose of this contract is to procure services for collecting and analyzing water samples for Legionella in accordance with VHA Directive 1061, PREVENTION OF HEALTHCARE-ASSOCIATED LEGIONELLA DISEASE AND SCALD INJURY FROM POTABLE WATER DISTRIBUTION SYSTEMS and for collecting and analyzing water samples to verify compliance with Infection Control Standards for VA Dental Clinics, 21 October 2013, and EPA Safe Drinking Water Act regulations in Dental Offices in the St. Cloud VA Health Care System. A summary of expected sample collection and analysis activities is attached as Attachment A. VHA Directive 1061 is attached as Attachment B. Infection Control Standards for VA Dental Clinics is attached as Attachment C. SCHEDULE OF SUPPLIES: Legionella Sampling Requirements: General Procedures for Legionella Sampling: The contractor shall furnish all personnel, supervision, equipment, supplies, facilities, certifications, transportation, and resources necessary to perform Legionella water testing. The contractor must furnish all sample collection equipment. Containers must be sterile, appropriate for the analysis, properly preserved, and promptly transported to the laboratory under strict chain of custody procedures. The contractor shall collect and analyze water samples from distal points (sinks and showers) and ice or water from ice machines on the St. Cloud VA Health Care System campus included in the contract. Specific distal point locations for sampling will be determined by the COR and/or the Health Care System Point of Contact. One Hundred Twenty (120) samples will be taken during quarterly sampling. The numbers and types of samples to be collected and analyzed are specified in Attachment D. Testing of the building s hot and cold water distribution system(s) for L. pneumophila must be performed quarterly (once per Federal Fiscal Year quarter, plus or minus 10 calendar days from the date of the last performance of regular quarterly service). Extensions may be granted for unforeseen conditions and for other factors outside of the contractor s control. Water samples must be taken from outlets on the hot water distribution system and outlets on the cold water distribution system from each building for each quarterly testing cycle. NOTE: Outlets are the points in the water distribution system where the end user comes in contact with the water (e.g., faucet, showers, and ice machines). Water samples will be taken at first draw to catch the water that comes out immediately from the outlet and will be at least 250 ml. At the time each water sample is taken, test (measure) and document the following for each sample: water temperature after it reaches a stable temperature, level of residual biocide (performing the proper testing for the site based on type of biocide), and pH. This documentation needs to be provided with the analysis results. Non-routine sampling (outside of the quarterly sampling) may be conducted as needed. The St. Cloud VA Health Care System is allowed non-routine samples numbering up to 10% of the total samples taken from each health care system annually. If sampling over this amount is needed by healthcare systems, the contractor will provide a fixed price for the sampling equipment and analysis and for the collection of samples for each healthcare system. The cost of this sampling will be added to the overall price of the contract. Additional sampling will be conducted upon approval by the Contracting Officer s Representative (COR). For non-routine sampling, the contractor must be able to sample within 24 hours of being notified of the need to sample. Samples of at least 1000 ml may be required. Water samples will be taken at first draw to catch the water that comes out immediately from the outlet. Swab sampling may be conducted along with the water sampling for non-routine sampling. Swab sampling will be done in accordance with VHA direction and in accordance with direction from the laboratory where the samples will be analyzed. The specific sampling location and type of sample (e.g. hot water or cold water) will be specified by COR and/or Health Care System Point of Contact. Specific distal points sampled will vary per quarter, so communication with the Health Care System Point of Contact will be required before the round of sampling each quarter or before non-routine sampling in order to ensure that the contractor knows the locations of sampling. The locations of buildings included in the sampling are attached at Attachment D. This list also includes the Health Care System Points of Contact information. Sample Collection, Storage, and Transferring of Analysis: Samples will be collected, stored, and transferred as directed by the COR or by the laboratory. For routine sampling, water samples need to be at 250 ml. For non-routine sampling, water samples of at least 1000 ml may be required. Water samples will be taken at first draw to catch the water that comes out immediately from the outlet. Each water sample will be collected in a sterile, unused, HDPE or HDPP plastic leak-proof container provided by the testing laboratory. The following parameters will be measured and logged with each water sample is collected: water temperature upon reaching a stable temperature, level of residual biocide, and pH. Samples will be stored and transferred for analysis in a manner that will maintain the integrity of the samples. Samples will be secured to prevent cross-contamination. Samples need to arrive at the testing laboratory within the time frame defined by the ELITE laboratory. Sample Analysis and Reporting: The testing laboratory processing the water samples for Legionella must be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program as proficient at performing the culture of Legionella from environmental samples. The limit of detection must be < = 1 CFU/ml. The full 250 ml volume of potable water must be concentrated for routine quarterly testing. The full 1000 ml volume of potable water must be concentrated for non-routine testing. The testing laboratory must retain samples that test positive for Legionella for 30 calendar days and must release them to the healthcare system if requested. Information about ELITE certified laboratories can be found at https://wwwn.cdc.gov/elite/Public/MemberList.aspx. The testing laboratory must also be able to determine if the Legionella detected in environmental samples is the species Legionella pneumophila and whether it is serogroup 1. Quantify L. pneumophila and identify the presence or absence of other Legionella species. NOTE: Rapid testing method, such as polymerase chain reaction (PCR) and direct fluorescent antibody (DFA) are not permitted. In addition to the CDC ELITE certification, the laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body, such as EMLAP, NELAP, etc. Proof of certification must be provided before acceptance of contract. Provide all sample analysis reports via e-mail to COR and Health Care System Point of Contact. Notification of any positive sampling results will be made within two working days of making this determination. Analytical reports shall include a signed copy of the chain of custody, identification of sampling locations and conditions, including the specific outlet temperature of water at the time the sample was collected, pH, biocide residual levels, method detection limits, and a description of test methodology. The final report submitted to the COR and Health Care system Point of Contact shall be in Excel Spreadsheet format and include: Sample ID. Sample date. Floor number. Room number. Sample source. Faucet. Shower. Etc. Sample type. Hot water. Cold water. Sample volume in milliliters (ml). Water temperature in degrees Fahrenheit. Biocide type. Biocide level. pH. Name of individual taking the sample. Date sample sent to laboratory. Date report sent to POC and COR. Was Legionella detected in the sample. Yes or no. If yes, provide species and serogroup with concentrations in CFU/ml. Name of the laboratory used for Legionella testing. Lab sample Id. Was sample stored for future molecular typing. Yes or no. If yes, what is the storage end date. Sample analysis reports must be provided within 15 calendar days of the lab receiving the samples. If the 15th day falls on a weekend or federally observed holiday, the reports shall be provided no later than the next normal business day. The testing laboratory shall have qualified technical support staff for consultation relative to water sample collection, testing, and interpretation of results. Procedures for Sampling for Safe Drinking Water Compliance for Dental Waterlines: General Requirements and Procedures for Sampling of Dental Waterlines: Sampling equipment and lab analysis will be provided to the Dental Clinic for testing their waterlines for compliance with the EPA Safe Drinking Water Act standard for potable water and the Infection Control Standards for VA Dental Clinic, dated 21, October 2013. Sampling analysis will be for total colony forming units (cfu) of heterotrophic water bacteria per milliliter of water. The Contractor will furnish sterile bottles appropriate for the analysis, properly preserved, and promptly transported. The Contractor will furnish appropriate shipping containers for the transportation of samples to the laboratory. The bottles a unique identifying number for the sample. Comprehensive instructions on how samples will be collected, preserved, and transported to the laboratory for analysis will be provided to the facility. The laboratory will follow strict chain of custody procedures upon the receipt of the samples from the facilities. Sampling is required on a quarterly basis for each waterline in the St. Cloud Medical Center Dental Clinic, which is located at 4801 Veterans Drive, St. Cloud, MN 56303. The Facility Point of Contact is Lynn Dhein, 320-255-6480 ext. 7144. Seventy-five (75) samples will be taken during quarterly sampling. Non-routine sampling (outside of the quarterly sampling) may be conducted as needed. The health care system is allowed non-routine samples numbering up to 10% of the total samples taken annually. If sampling over this amount is needed by the healthcare system, the contractor will provide a fixed price for the sampling equipment and analysis. Additional sampling will be conducted upon approval by the COR. The cost of this sampling will be added to the overall price of the contract. For non-routine testing, sampling bottles and supplies must be received the requesting Dental Clinic within 2 business days of being notified of the need to sample. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/36C26319Q0469/listing.html)
- Place of Performance
- Address: Department of Veteran Affairs;VAMC St. Cloud;4801 8th Street;St. Cloud, MN
- Zip Code: 56303-2015
- Country: USA
- Zip Code: 56303-2015
- Record
- SN05277278-F 20190412/190410230028 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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