SPECIAL NOTICE
J -- NOIntent OF INTENT TO SOLE SOURCE Servo-I Ventilators Service Contract
- Notice Date
- 4/19/2019
- Notice Type
- Synopsis
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
- ZIP Code
- 10468-3904
- Solicitation Number
- 36C24219Q0595
- Archive Date
- 6/18/2019
- Point of Contact
- Natlaie Acevedo
- Small Business Set-Aside
- N/A
- Description
- TITLE: J- NOTICE OF INTENT TO AWARD SOLE SOURCE SOL: 36C24219Q0595 DUE: April 26, 2019 at 12 PM EST. SET ASIDE: N/A NAICS: 811219 POP STATE: 5/1/2019 4/30/2020 + 4 option years AGENCY: Department of Veterans Affairs Northport POC: Natalie Acevedo, email Natalie.Acevedo@va.gov DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO GETINGE USA SALES, LLC. Market research was conducted and determined that GETINGE USA SALES, LLC is the only vendor capable of providing the Servo-I Ventilators System PM service necessary that meet the requirements. All items are proprietary to GETINGE USA SALES, LLC. and not able to be sourced out to another. This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. The government MAY consider all Expressions of Interest (EOI) received prior to April 26, 2019". A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to Natalie.Acevedo@va.gov and received by 12:00P M EST on April 26, 2019. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time. See attached Statement of Work below for additional details. If you have any questions or concerns, please contact me. STATEMENT OF WORK Preventative Maintenance (PM) and Repair Maquet Servo-I Ventilators Department of Veterans Affairs Northport Medical Center SCOPE: The Department of Veterans Affairs Medical Center wishes to contract for Repair and Preventative Maintenance Services for Maquet, Inc. Servo-i Ventilators and Compressors Mini located at 79 Middleville Road, Northport NY 11768. The Contractor shall furnish all necessary labor, equipment, tools, materials, repair service, software updates, parts, etc., for complete On-Site Maintenance and Repair Services. PERIOD OF PERFORMANCE: Base year beginning at time of award, with four (4) one-year option periods. SPECIFICATIONS OF WORK: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed solely by manufacturer trained staff, with current applicable certifications from the Original Equipment Manufacturer (OEM). Contractor will follow manufacturer s recommendation for preventative maintenance (PM), repairs, calibrations and modifications. Full service contract shall include all necessary labor, tools, equipment, transportation and parts required to perform repair and PM on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor shall have access to OEM s parts, manuals and schematics to perform the service. Vendors shall have their own schematics available on site at time of service. No work shall be performed outside the scope of this contract. Any justification must be pre-approved by the Contracting Officer, and a modification to the contract as well as a purchase order must be issued before any work can commence. Failure to obtain prior authorization shall result in NON-PAYMENT of charges incurred. PREVENTATIVE MAINTENANCE: The contractor shall perform Preventive Maintenance services to ensure that equipment listed under Section 11 performs in accordance with Conformance Standards (Section 10). The contractor shall make thorough technical inspections of the equipment listed in Section 11 within ten (10) days after the award of the contract. The contractor shall submit a schedule of PM services and a PM checklist describing in detail the scheduled maintenance procedures for each piece of equipment listed. This checklist is subject to the approval of the COR. The contractor shall provide and utilize these procedures and checklists with worksheet originals indicating the work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. The equipment requires PM every 5000 hours of ventilator use. PM Service shall be mutually scheduled within 10 days after submission and approval of the schedule of PM Services and PM Checklists as outlined above. Thereafter, PM service shall be scheduled annually for each consecutive period of performance. PM procedures performed shall be in accordance with manufacturer s specifications, documented, and submitted in writing to biomedical engineering at inception of contract PM. The PM should also include testing and replacement of faulty parts and/or parts which are likely to fail. Upon completion of PM, the unit shall be clearly labeled with a sticker stating the date last PM was completed and the due date of next PM, as well as name of technician that performed said PM. The contractor shall be contacted by Biomedical Engineering when repair services are needed prior to, or after PM has been performed. Examples of repair services: calibration, cleaning, oiling, adjusting, and replacement of parts needed between regular PM services. The contractor assumes the risk of, and shall be responsible for, any loss, damage, destruction, or theft of Government furnished property as well as the equipment being serviced by the Contractor. Prior to commencement of work on this contract, contractor shall provide the VAMC with a copy of the current calibration certification on all test equipment which is to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. PM services shall include, but are not limited to the following: Cleaning of equipment. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer s specifications. Calibrating and lubricating the equipment. Performing remedial maintenance of non-emergent nature. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. Measuring and adjusting and calibrating as necessary for optimal performance, output or image quality. Inspecting electrical wiring and cables for wear and fraying. Inspecting all mechanical components including, but not limited to: patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance. Performing any Electrical Safety Inspections required by NFPA-99, 2012 as they may apply to this class of equipment and its application. Returning the equipment to the operating condition defined in Section III, Conformance Standards. Providing documentation of services performed. RESPONSE TIME: Contractor shall provide a phone call back by a qualified technician within 2 hours of a service request and an onsite response by a qualified technician within 24 hours. The Contractor shall proceed progressively without undue delay to correct the misfunction or mechanical breakdown. HOURS OF COVERAGE: 8:00am to 4:30pm, Monday-Friday (excluding Federal Holidays). Overtime shall only be paid for emergencies and pre-approved situations as determined and approved by the Contracting Officer. Federal Holidays observed by the VAMC are: New Year s Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day And any other day specifically declared by the President of the United States to be a national holiday. DOCUMENTATION REQUIREMENTS: At the completion of each service call/PM, the contractor shall provide a written service report to Biomedical Engineering. This report shall clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s), a description of the work performed (including time spent for labor and travel) and a list of any parts replaced. The contractor shall leave the service report with Biomedical Engineering Administrative Office, building 11, room 1 after servicing equipment. Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment shall be declined if proper documentation is not provided. If work is not completed prior to leaving the premises, a service report shall be left, as per the above procedures, indicating the equipment status. No payments shall be made if the above procedures are not complied with. QUALIFICATION OF VENDOR: To be eligible for consideration, offerors shall be certified in and servicing the equipment listed for a period of no less than two (2) years. The contractor s representative shall have received service training from the equipment manufacturer specifically on the model(s) listed and shall be capable of presenting certification of such training. No allowance will be made for the contractor not having qualified personnel available to respond as specified in this contract at all times within the contract period. SECURITY AND REPORTING: All vendors/contractors will sign-in at the Biomedical Engineering Administrative Office building 11 room 1, before reporting to their respective work site. Each vendor/contractor will be issued a temporary identification badge that must be worn at all times above the waist, in front, with the face of the card visible. Upon completion of the scheduled work, the vendor/contractor will return to the Biomedical Engineering Administrative Office building 11 room 1, to sign-out, return the temporary identification badge, and leave any Service Reports. Outside of Normal Business Hours, the Service Report(s) may be left in the Biomedical lock-box located at the entrance to Biomedical Engineering (Building 11, Basement Level, Room 1). Detailed Service Report(s) must be received within five (5) business days after completion of work, electronically e-mailed to the COR. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR in writing, of the existence or the development of any defects or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. CONFORMANCE STANDARDS: The contractor shall ensure that the equipment (hardware and software) functions in conformance with the latest FDA (medical device regulations (including but not limited to Class I, Class II, Class III and MDDS), validation, quality assurance and compliance), latest published edition of NFPA-99, TJC, OSHA, CDRH, and any other performance standards and specifications used when the equipment was procured by VA and any upgrades/updates. LIST OF EQUIPMENT: Equipment Description Equipment # Material # Serial # VA Entry # Compressor Mini 115V 60Hz EN 10543724 MCC0.6481779 11311 Component Compressor Mini 115V 60Hz EN 10543725 MCC0.6481779 11312 Component Compressor Mini 115V 60Hz EN 10543726 MCC0.6481779 11313 Component Compressor Mini 115V 60Hz EN 10543727 MCC0.6481779 11314 Component Compressor Mini 115V 60Hz EN 10543728 MCC0.6481779 11315 Component Compressor Mini 115V 60Hz EN 10543729 MCC0.6481779 11316 Component Compressor Mini 115V 60Hz EN 10543730 MCC0.6481779 11317 Component Compressor Mini 115V 60Hz EN 10543731 MCC0.6481779 11318 Component Compressor Mini 115V 60Hz EN 10543732 MCC0.6481779 11319 Component Compressor Mini 115V 60Hz EN 10543733 MCC0.6481779 11320 Component Compressor Mini 115V 60Hz EN 10543734 MCC0.6481779 11321 Component Compressor Mini 115V 60Hz EN 10543735 MCC0.6481779 11322 Component Compressor Mini 115V 60Hz EN 10543736 MCC0.6481779 11323 Component Compressor Mini 115V 60Hz EN 10543737 MCC0.6481779 11324 Component Servo-i Grundeinheit 10543704 MCC0.6487800 25264 15961 Servo-i Grundeinheit 10543705 MCC0.6487800 25265 15964 Servo-i Grundeinheit 10543706 MCC0.6487800 25266 15968 Servo-i Grundeinheit 10543707 MCC0.6487800 25267 15970 Servo-i Grundeinheit 10543708 MCC0.6487800 25268 15969 Servo-i Grundeinheit 10543709 MCC0.6487800 25269 15966 Servo-i Grundeinheit 10543710 MCC0.6487800 25270 15958 Servo-i Grundeinheit 10543711 MCC0.6487800 25271 15959 Servo-i Grundeinheit 10543712 MCC0.6487800 25272 15957 Servo-i Grundeinheit 10543713 MCC0.6487800 25273 15963 Servo-i Grundeinheit 10543714 MCC0.6487800 25274 15965 Servo-i Grundeinheit 10543715 MCC0.6487800 25275 15962 Servo-i Grundeinheit 10543716 MCC0.6487800 25276 15960 Servo-i Grundeinheit 10543717 MCC0.6487800 25277 15967 Servo-i Grundeinheit. MRI 10642787 MCC0.6487800 31403 21954 SERVICE MANUALS The VAMC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its Service Technicians all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (19-APR-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24219Q0595/listing.html)
- Record
- SN05287528-F 20190421/190419230026 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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