Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 03, 2019 FBO #6370
SOURCES SOUGHT

35 -- New-Linen Management software (VA-19-00056756)

Notice Date

5/1/2019
 

Notice Type

Synopsis
 

NAICS

812332 — Industrial Launderers
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

36C25719Q0702
 

Response Due

5/3/2019
 

Archive Date

5/13/2019
 

Point of Contact

via email on 03 May 2019 by 4 P.M.C.S.T
 

Small Business Set-Aside

N/A
 

Description

ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $00.00 $00.00 SOFTROL INDUSTRIAL LAUNDRY MANAGEMENT SYSTEM (ILPMS) LOCAL STOCK NUMBER: SOFTRAK-ILPMS BRAND NAME OR EQUAL GRAND TOTAL $00.00 STATEMENT OF WORK This acquisition covers the supply and installation of an industrial Laundry Plant Management System (ILPMS) at the Doris Miller VA Central Texas Veterans Healthcare System 4800 Memorial Drive, Laundry Building 226, Waco, Texas 76711 SOFTROL INDUSTRIAL LAUNDRY PLANT MANAGEMENT SYSTEM (ILPMS) The ILPMS system must contain one (1) dedicated SQL server, operate in a Windows 10 OS or greater, produce data compatible with Microsoft Office and said data shall be stored on a dedicated hardware server running Microsoft SQL. The system requires internet connectivity for post-install support and said internet connectivity will be provided by VA Medical Center 30 days prior to system testing and start-up. Softrol will supply one (1) Windows-based PC computer with systems application software, Microsoft Office (to include Word, Excel and Powerpoint), wireless keyboard, mouse, color LaserJet printer, and an uninterrupted power supply (UPS) backup (minimum 2-hours). The electric specification of the system shall be 110vAC, 40 watt. Includes: Production Management Software Design and Interface: (1) SofTrak ILPMS System Software (40) Production Management Set-up (40) PM Tracker (40) Inventory Management (24) Route Accounting (Cart Tracking) (24) Chemical Interface Production Management Hardware: (1) Application PC (1) Database Server PC (20) Production Management Plant Touchscreens (2) Cart Station (1) Utilipulse Data Logger (30) Hubs, Power Supplies, Enclosures, Cables Priced per data point Production Management Set-up: Production Management Cart Stations Installation and Report Set-up Utilipulse Installation and Report Set-up Project Manager All costs shown include typical costs for fully performing equipment acquisition and delivery, turn key installation services, commissioning and 1 year guarantee obligation. The successful contractor will be responsible for and the placement of saved existing equipment within the new floor plan of the facility. The successful contractor shall furnish all supervision, labor, equipment, tools, safety, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes, delivery, installation and training of new laundry equipment installed at the VA Medical Center, Waco, Texas, in conformance with the specifications provided. All items provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from Environmental Programs Service, Department of Veteran Affairs Central Office (VACO), will inspect the installation, equipment and production testing of the newly installed equipment. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance (Ref. OSHA 29 CFR 1910 and NFPA) and, if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment. The successful contractor(s) shall include two (2) copies of the equipment manufacturer s written procedures for lock-out and tag-out requirements for all industrial equipment offered. As a minimum, the procedures (s) shall be bound in a book/binder for the manager s use in training maintenance employees. The successful contractor shall supply one (1) wall mounted lock-out and tag-out cabinets with the lock-out/tag-out devices for equipment offered. All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment offered. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out / tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air, hydraulic etc. Relief valves shall be installed for lock-out / tag-out locations to relieve residual air etc. Number and nomenclature will separately identify all equipment with no less than 2-inch numbers and letters. Each piece of equipment will be separately identified. Example: Lint System Blow Down etc. The equipment offered shall be made compatible with requirements specified in performance specifications. Connections to VA supplied utilities shall be from building entry point to new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor; wall and ceiling like material. All braces, pipes, conduit and duct work that will not be utilized shall be removed back to the source. The successful contractor will have 24-hour access to the laundry facility seven days a week. Project Special Requirements: The successful contractor(s) shall provide all labor, materials, tools, equipment and layout/installation (LI) services necessary for the complete design and installation of new equipment at the VA laundry in Waco, Texas. If welding is required, the contractor must follow station procedures to obtain a burn permits. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible. All electrical work shall originate from existing electrical panels to the new equipment. All conduit and wiring shall be new. Lightning Protection The Waco campus is susceptible to lightning damage. As such, all computer equipment shall be provided uninterrupted power supply (UPS) protection. Recycling Procedures: (Policy statement from GEMS manual) As much as possible, The Contractor shall divert discarded items and other wastes to recycling than trash disposal. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and construction debris. Also, after recycling, contractors shall provide Bay Pines Veterans Healthcare System (BPVHS) receipts or tickets for the amount (i.e. pounds) of products recycled. No trash disposal of electronics is allowed.   Waste materials and items held for recycling shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and in a manner consistent with applicable federal state and VA laws and regulations governing such accumulation. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing OSHA and NFPA limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least 10 feet from exterior walls of buildings.   Painted or treated lumber, paint chips, a potential asbestos containing or asbestos contaminated items should not be recycled but shall be disposed of properly.   No waste disposal is allowed on Medical Center property or VA dumpsters. The contractor shall submit two (2) each color pictorial equipment layout drawings. Drawings shall be a minimum 24 X 36 framed with glass and a means for hanging. General Installation Requirements: (As Applicable) Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for all equipment shall be from electrical panels to all equipment. Should additional utilities be required for the equipment offered, these utilities shall be the responsibility of the successful contractor(s). Utilities are electric, gas, water, and air. All exposed utility control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected. The successful contractor(s) shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to: All mounting holes will be utilized for anchoring equipment. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire retardant material (not foam) and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.). If required for offered equipment, structural alterations to the building will be the responsibility of the successful contractor(s). Successful contractor(s) shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities. All installation and/or modifications of utilities and building structures, as required, shall match existing materials. No wooden construction allowed. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new. Energy Star rated; motors shall be FEMP rated. g. All pipes and ductwork shall be insulated. All conduits and air pipes will not be painted. All vents shall be painted. All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum.020 thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable. Air Piping: (Only identification/flow markings) Air Intake Ductwork: Safety White (Identification and flow markings) Large Dryer Air Exhaust Ductwork: Safety White textured Aluminum (Identification & flow markings) Small Dryer Air Exhaust Ductwork: Safety White (Identification & flow markings) Hot Water Piping: Safety White (Identification and flow markings) Tempered Water Piping: Safety White (Identification and flow markings) Reuse Water: Safety White (Identification and flow markings) Soft Water: Safety White (Identification and flow markings) Vent pipe: Painted Flat Black (Identification and flow markings) Gas Piping: Painted Yellow (Identification and flow markings) Drain Line: Painted Flat Black (Identification and flow markings) Domestic water: Safety White (Identification and flow markings) Fire Suppression Piping: Painted Bright Red (Identification and flow markings) Outside exposed ductwork: Sealed water tight and weather-proofed to protect from the environment All conduits: Not Painted. h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices. Mechanical or grooved fittings on mechanical piping is acceptable. i. Holes through concrete and masonry shall be cut with diamond core or concrete saw. j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required. All drains shall be cleaned. k. Holes shall be laid out in advance for review by appropriate medical center personnel. l. If necessary to drill through structural sections, a structural engineer shall be contacted by the contractor to determine the proper location. m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work. Valve Tags: Furnish and install valve tags on all air, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain. Successful contractor(s) shall provide two (2) valve lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated COR and inspectors. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts by guardrails. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Where ever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer. 6. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219. 7. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit. 9. Site Specific Installation requirements: Plumbing: Grooved or mechanical fittings allowed on piping. Valves less than or equal to 2 dia. shall be ball valves; greater than 2 shall be butterfly. No PVC piping unless buried and pre-approved by the COR Always install dense insulation inserts and saddles at hanger supports Electrical: Use NO conduit less than ¾ in diameter Panels are to be labeled for all circuits and identify each with its feed No flex conduit allowed unless for lighting only (lighting whips cannot exceed 2 in length). Compression fittings allowed. Always supply grounding kits with VFDs. PROTECTION: The successful contractor(s) shall provide any protective methodology or devices necessary to protect the equipment from: Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment. Uninterrupted Power Supply (UPS) shall be installed for all computer equipment.(Minimum 2 hour back-up) Electrical Installation: Installation shall be in accordance with the National Electrical Code (NEC 70-11). Install a new power disconnect box for each piece of equipment offered. Conduits, Fittings, and Electrical Wire: All electrical installations shall conform to requirements of the NEC. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) THHN/THWN or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers. All power wiring shall have a minimum conduit size of ¾ inch in diameter. Color coding of all wiring shall be in accordance with established VA Bay Pines criteria. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4 inch diameter protective conduit. Wire nuts shall not be used for any connections. Electrical Wiring: Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals. Wire nuts shall not be used and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation. Electrical Identification: Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC). Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served. Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable. All labeling shall be on laminated plastic nameplates. Nameplates shall be laminated phenolic with a Blue surface (480 Volts) Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material. All 4-plex outlets and boxes shall be marked with circuit and branch identification. Plumbing Installation: Installation shall be in accordance with the National Standard Plumbing Code and the following: General: Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. All pipe runs shall be laid out to avoid interference with other work. Install valves with stem in horizontal position. All valves shall be easily accessible. No gate valves less than 2 allowed. Pipe saddles shall be on the outside of all insulation and PVC coverings. Escutcheons shall be installed at all floor, wall and ceiling locations that pipe, vents and ductwork penetrate. PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract. TECHNICAL INDUSTRY STANDARDS The supplies or equipment required by this invitation for offer or request for proposal must conform to the standards of the following: National Electric Code (NEC) 70-11, 2014 Edition National Electrical Manufacturers Association (NEMA), 2013 Edition: MG1 (2014)...Motors and Generators. MG2 (2014)...Safety Standard for Construction and Guide for Selections, Installation and Use. National Fire Protection Association (NFPA) 2012 Edition: ALL NFPA Standards and codes. American National Standards Institute (ANSI) 2010 Edition: Z8.1-2006 Safety Requirements for Commercial Laundry and Dry Cleaning Operations. Occupational Safety and Health Administration (OSHA) 2014 Edition: 29 CFR 1910. FEMP: Federal Energy Management Program (energy efficient product rating) Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 2010 Edition Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009 Edition Sheet Metal Contractors National Association Inc. Publication, 2010 Edition: HVAC Duct Construction Standards-Metal & Flexible CITY, COUNTY, STATE, VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit. The successful contractor(s) shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement of Technical Industry Standards. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards. Seal, Label or Stamp Approval: Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards. Technical Certificates of Compliance: Technical certificates of compliance (applicable to the item of equipment furnished) shall be submitted at the time and place of inspection. Note: As applicable, the textile care processing system will be performance tested in accordance with the referenced specifications, codes, standards and VA performance/production testing requirements specified in "Technical Specifications".   Performance and production testing will be conducted by VA after installation and a contractor s 10 workday shakedown of the equipment is completed.   The shakedown occurs after all equipment has been installed.   At this time, the contractor ensures the facility staff understands the operations of the equipment and that it is running properly.   This occurs within 30 days of equipment installation. Inspection will be conducted by VA after installation and shakedown is completed. DRAWING AND ROOM PREPARATION INSTRUCTIONS (After Award; within 45 days of contract award provide to the COR) The successful contractor(s) is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the Contracting Officer s Representative with three (3) complete layout plans and descriptive literature of all equipment. The drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include adjacent equipment from original as built drawings supplied by the medical center to show that equipment offered will fit into the location or space available. Successful contractor(s) will provide final as built drawings at completion of project in AutoCAD electronic format (latest Edition) to the COR. Successful contractor(s) bears all responsibility for all new utility connections. These documents shall fully define and illustrate all proposed changes to heating, ventilation, (e.g., air exchanges, etc.) and air conditioning systems (e.g., loads, designated/rated operation of all computer equipment, etc.); utility connections, chases and conduits to include communications; room illumination; plumbing; drains; improvement to floor/ceiling or roof loading capacities; penetrations of fire and load bearing walls and finished floors; and other changes to the characteristics of the existing physical plant necessary for the contractor to install a fully operational system. Successful contractor(s) shall make maximum use of existing structures (i.e., wall/ceiling mounts, junction boxes, raceways and conduits) in preparation of drawings. Power line recommendations shall conform to NEMA Standard XR2-2000. If the physical structure must be modified to permit transport of the equipment to the installation site, the successful contractor(s) shall be fully responsible for the modifications and the structure attached to and for restoring the modifications and the structure attached to their original or better condition. The successful contractor(s) shall identify a responsible and knowledgeable representative to explain the drawings and make any necessary changes. This representative shall visit the site upon request of the Contracting Officer or the Contracting Officer s Representative for review and clarification of the drawings. More than one visit may be required if significant changes are required. Approval for the successful contractor(s) to proceed with installation shall be contingent upon the acceptance of design submittals and written notification to proceed with installation by the Contracting Officer s Representative. It shall be the responsibility of the successful contractor(s) to comply with the furnished drawings and/or instructions to provide for the proper installation. Any changes necessary to complete installation caused by incomplete or erroneous drawings and/or instructions furnished shall be the responsibility of the equipment successful contractor(s). COMMERCIAL COMPUTER SOFTWARE--RESTRICTED RIGHTS As used in this clause, "restricted computer software" means any computer program, computer data base, or documentation thereof, that has been developed at private expense and either is a trade secret, is commercial or financial and confidential or privileged, or is published and copyrighted. Notwithstanding any provisions to the contrary contained in any successful contractor(s)'s standard commercial license or lease agreement pertaining to any restricted computer software delivered under this purchase order/contract, and irrespective of whether any such agreement has been proposed prior to or after issuance of this purchase order/contract or of the fact that such agreement may be affixed to or accompany the restricted computer software upon delivery, vendor agrees that the Government shall have the rights that are set forth in paragraph (c) of this clause to use, duplicate or disclose any restricted computer software delivered under this purchase order/contract. The terms and provisions of this contract, including any commercial lease or license agreement, shall be subject to paragraph (c) of this clause and shall comply with Federal laws and the Federal Acquisition Regulation. (c)(1) The restricted computer software delivered under this contract may not be used, reproduced or disclosed by the Government except as provided in subparagraph (c)(2) of this clause or as expressly stated otherwise in this contract. (2) The restricted computer software may be-- (i) Used or copied for use in or with the computer or computers for which it was acquired, including use at any Government installation to which such computer or computers may be transferred; (ii) Used or copied for use in or with backup computer if any computer for which it was acquired is inoperative; (iii) Reproduced for safekeeping (archives) or backup purposes; (iv) Modified, adapted, or combined with other computer software, provided that the modified, combined, or adapted portions of the derivative software incorporating any of the delivered, restricted computer software shall be subject to same restrictions set forth in this purchase order/contract; (v) Disclosed to and reproduced for use by support service Successful contractor(s)s or their subcontractors, subject to the same restrictions set forth in this purchase order/contract; and (vi) Used or copied for use in or transferred to a replacement computer. (3) If the restricted computer software delivered under this purchase order/contract is published and copyrighted, it is licensed to the Government, without disclosure prohibitions, with the rights set forth in subparagraph (c)(2) of this clause unless expressly stated otherwise in this purchase order/contract. (4) To the extent feasible the Successful contractor(s) shall affix a Notice substantially as follows to any restricted computer software delivered under this purchase order/contract; or, if the vendor does not, the Government has the right to do so: Notice--Notwithstanding any other lease or license agreement that may pertain to, or accompany the delivery of, this computer software, the rights of the Government regarding its use, reproduction and disclosure are as set forth in Government Contract (or Purchase Order) No. _____. (d) If any restricted computer software is delivered under this contract with the copyright notice of 17 U.S.C. 401, it shall be presumed to be published and copyrighted and licensed to the Government in accordance with subparagraph (c)(3) of this clause, unless a statement substantially as follows accompanies such copyright notice: Unpublished--rights reserved under the copyright laws of the United States. SOFTWARE AND OPERATING SYSTEM REQUIREMENTS Software (e.g.: image acquisition, manipulation, reconstruction, analysis, display, etc.), including any Off the Shelf commercial Operating System (OS) necessary for operation and maintenance of the system being purchased, are to be provided by the successful contractor(s). Software and commercial OS provided must be the most recent version, or no older than one version prior to the most recent version. The software and OS updates compatible with the offered system's hardware shall be kept current at no cost to the Government as long as the equipment is in use in VA or other Government agency health facility. For the purpose of this clause, updates are defined as all modifications to correct or improve system operation and current functions including known remedies for security vulnerabilities. Upgrades, defined as providing additional functions, will be made available for purchase. Revisions or modifications, which include both updates and upgrades, shall be provided at no cost. The successful contractor(s) may restrict added upgrade functions if restriction does not limit existing functions. Modification of software by the Government will not be made without prior consent of successful contractor(s). Software and commercial OS provided must not be self-canceling, which is interpreted to mean the function of the software will not be stopped due to elapsing time or other condition not identified with original equipment purchase. The prime successful contractor(s) is responsible to ensure any third-party provided software is included in this restriction. No renewable licenses or agreements will be entered into by either the Contracting Officer or the using facility. SERVICE DATA MANUAL (a) The successful contractor(s) shall supply two operation/service (maintenance) manuals and 2 CD copies with each piece of equipment. As a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this section. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein. (b) Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment. (c) Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions. (d) Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.) (e) Section III, Operation. Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein. Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related. (f) Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section. (g) Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable a test technician or electronics engineer to determine and locate the probable cause of malfunction. Where applicable, program information shall be provided/backup discs provided so that equipment programming can be reprogrammed or reloaded as needed. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components. (h) Section VI, Replacement Parts List. The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number. (i) Section VII, Drawings. All wiring and schematic diagrams shall be included. The drawings shall depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or production s sketches. PERIOD OF PERFORMANCE: DELIVERY & INSTALLATION Delivery shall be made within 90 days after the notice of award. The required delivery date shall be annotated on the contract. Delivery dates specified may be adjusted by the Contracting Officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the successful contractor(s) of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Deliveries, cranes or haulage will be arranged so as NOT to interfere with normal ancillary hospital services such as nutrition/food service, laundry delivery, maintenance routes, etc. Installation shall be completed within 30 calendar days on all line items after delivery for a total period of performance of 120 days for all line items from notice of award to complete installation. Staging area: an area for staging of successful contractor(s) s support materials will be provided as indicated by the COR. COMMERCIAL INTERIM PAYMENT (a) Definition: A commercial interim payment is a payment given to the contractor after some work has been done (FAR 32.202-2). For the purposes of this contract, delivery of the equipment shall constitute "some work done". (b) Upon delivery of the equipment, the contractor is entitled to a single interim payment consisting of 80 percent of the purchase price. To receive the interim payment, the contractor shall submit an invoice in the amount of the equipment purchase price. The invoice shall be submitted in accordance with 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (g) and the invoice submission instructions provided above. (c) Verification of the contractor's entitlement to the interim payment shall be accomplished by the medical center providing to the contracting officer a receiving report confirming receipt of the equipment. Upon receipt of the receiving report and the contractor's properly submitted invoice, the contracting officer shall authorize and process the 80 percent interim payment. (d) The Government shall retain the remaining 20 percent of the purchase price until such time as the installation has been completed and the Government has inspected and accepted the installed equipment. (e) Commercial interim payments are contract financing payments for prompt payment purposes and therefore are not subject to the interest penalty provisions of the Prompt Payment Act (FAR 32.202). INSTALLATION (a) The contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location. (b) The successful contractor(s) shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. Successful contractor(s) shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. Successful contractor(s) shall provide at least two business days notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the successful contractor(s). (c) Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the successful contractor(s). Successful contractor(s) is responsible for protection of the new equipment throughout the construction process. (d) Successful contractor(s) is responsible for uncrating of the equipment and removal of associated refuse. The successful contractor(s) shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The successful contractor(s) shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer s Representative. All waste material shall be sorted for recycling. (e) The successful contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The successful contractor(s) is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the equipment successful contractor(s) to install junction boxes; wall/ceiling mounts and support structures it has supplied. (f) The equipment successful contractor(s) must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (90) ninety days after receipt of notice to proceed from the COR. (g) It shall be the successful contractor(s)'s responsibility to inform the Contracting Officer and Contracting Officer s Representative of any problems as they occur in connection with installation, or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer. (h) Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday between the hours of 8:00 am and 4:30 pm excluding federal holidays. Compliance with this requirement shall be manifest by the continuous presence of the Project Supervisor plus engineers or technicians on the job site during the daily working period. Project Supervisor shall hold an OSHA 30 certification; all other site personnel shall carry a minimum of OSHA 10 certification. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The successful contractor(s) must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. A weekly status meeting of all parties with the COR is suggested. (i) In the event that progress of the installation is interrupted through no fault of the successful contractor(s), the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the successful contractor(s) has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the Contracting Officer. Successful contractor(s) must notify the Contracting Officer within 48 hours of termination of installation. TRAINING OF OPERATING PERSONNEL (a) The price quoted shall include successful contractor(s) responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training must be provided by professional trainers from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the Contracting Officer s Representative. Operator and maintenance training shall not be conducted concurrently. (b) The successful contractor(s) shall consult with the Contracting Officer s Representative regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained. (c) The successful contractor(s) shall submit a list of the training materials and training video s to be provided to the COR prior to commencement of training. ACCEPTANCE PROCEDURES Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government in accordance with this clause. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the successful contractor(s). Upon completion of installation the equipment shall be turned over to the facility for use. The successful contractor(s) shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer via email. Final acceptance of the equipment and installation shall be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection or if acceptance inspection is not conducted within thirty (30) calendar days from date of receipt of request for inspection, the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection. Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the successful contractor(s) in the event of failure to correct deficiencies. In the event the equipment is rejected, successful contractor(s) will be advised as to deficiencies which were cause for rejection. It shall be successful contractor(s)'s responsibility to correct reported deficiencies and to advise the Contracting Officer via email when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) shall be performed by the Government with all cost incurred chargeable to the successful contractor(s)'s account. If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date notice of readiness for the original inspection is received by the Contracting Officer. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date notice of readiness for re-inspection as received by the Contracting Officer preceding final acceptance. If acceptance has been made and guarantee period established due to the failure of the Government to perform the inspection within the specified time, this does not waive the rights of the Government to perform an inspection (at the Government's expense) nor does it waive the right of the Government to perform re-inspections, if deficiencies are noted, with costs incurred chargeable to the successful contractor(s)'s account. Acceptance of the equipment due to the failure of the Government to perform the inspection within the specified time shall not negate the right on the part of the Government to exercise its rights under the Termination for Cause provisions of the contract in the event the successful contractor(s) fails to correct the reported deficiencies. AVAILABILITY OF PARTS AND SERVICE The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years. The contractor shall supply the VA site personnel with a list of recommended spare parts for each and every piece of equipment plus expendables for one (1) month s operation at acceptance. SERVICE (a) Service during the guarantee period (per VAAR 852.246-70) shall be provided within 24 hours of notice from the Contracting Officer or COR. A routine service request will be issued upon any failure which degrades system performance but does not prevent continued laundry operations. Telephone response does not satisfy this requirement. (b) Emergency service by a qualified technician must be provided within 24 hours of notification. Telephone response does not satisfy this requirement. An emergency service request will be issued upon any failure which prevents systems operation and disrupts continued laundry operations. (c) Prior to and during the guarantee period, service at other than normal working hours (6:30 AM - 5:00 PM, excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and overtime rate. Otherwise, all services shall be performed at no charge to the Government during this period. SCHEDULE OF PREVENTIVE MAINTENANCE The successful contractor(s) shall submit a list of preventive maintenance for the system offered which shall be performed during the guarantee period. The contractor(s) shall describe the frequency and duration of downtime required for scheduled preventive maintenance to the COR after installation LISTING OF CONSUMABLES The successful contractor(s) shall submit a listing of consumables used by the equipment by part number and quantity to the COR after installation. PRICING STRUCTURE The purpose of this acquisition is to provide for complete functional systems. Therefore, the price quoted for each item shall include the price of ALL components, such as mounting hardware, electrical cable, or adapting parts required to form a complete operational system when installed. System descriptions shall clearly identify component parts included in the unit price quoted. When more than one component is required, all model and/or catalog numbers are to be shown and properly identified. SITE VISIT In order to install the new equipment, other existing equipment may have to be protected, moved, and reinstalled by the successful contractor(s). It is the responsibility of the contractor(s) s to make a site visit to determine what equipment, if any, may need to be protected, moved, and reinstalled. Calendar dates and hours of site visits, equipment delivery, removal of existing equipment and installation shall be coordinated with the COR, Ms. Lisa Delaporte, Textile Care Manager (TCM), Waco, Texas, (254) 297-3440 or Cell Phone (706) 399-4279 All questions will be directed to the Contracting Officer in writing and an official government response shall be posted to an amendment to the solicitation. SITE SPECIFIC REQUIREMENTS: Badge requirements: Successful contractor(s) s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the successful contractor to start this process immediately.] In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification. TECHNICAL/PERFORMANCE SPECIFICATIONS ITEM # 1 TEXTILE PLANT INDUSTRIAL LINT BLOW DOWN FANS: Furnish and install a minimum of twenty-five (25) high-velocity fan-powered lint blowdown devices throughout the laundry facility (soiled and clean sides, and mechanical room). Provide the following: 1 Electrical Characteristics: 480V/60/1 PH, 1.0 HP minimum. 2. Controls shall be automatic with ON/OFF/MANUAL override switch. Devices shall provide a minimum of 3000 cu. ft. per minute volume. Provide fan units with attachment devices for connection to wide flange beams. Fan units to allow for lockout/tag out for maintenance. Fans shall be setup in a minimum of three (3) zones with timers. System shall be setup to shut down if a fire breaks out in the laundry. ITEM # 2 INDUSTRIAL LAUNDRY PLANT MANAGEMENT SYSTEM: Furnish, install and commission (Qty 1) Industrial laundry plant management system (ILPMS) consisting of multiple highly-integrated software modules that make up the entire ILPMS system at large. The ILPMS shall be a standalone system that is deployed on a separate plant network and utilizing a dedicated SQL Server, and shall not depend on any other network components that are deployed within the laundry production facility. All of the application software that makes up the ILPMS shall be Microsoft compatible and shall operate in a Windows 10 or greater networked PC environment, and all information collected or produced by the system shall be compatible with Microsoft Office. All data collected and utilized by the ILPMS software application modules shall be stored on the dedicated hardware server running Microsoft SQL. System shall include Internet connectivity for post-installation support. Internet service shall be provided by VA Medical Center 30 days prior to system testing/start-up. Provide Windows-based PC computer with systems application software, windows office (to include Word, Excel and PowerPoint), wireless keyboard, mouse, color LaserJet printer, and uninterrupted power supply (UPS) backup (Minimum 2-hours). Electric specification: 110/220 volt, 40 watt electric specification. At minimum, the following application modules shall be provided: 1. Production Manager Program Shall be a combination of system provider hardware, software and networking that is supplied as the Production Manager System (PMS). This system handles all production related real time data collection and presentation as it relates to labor and task efficiency, automated real time feedback and management production reporting. It shall be designed around three (3) different levels of management: 1) self-managing feedback to the local workstation operator, 2) plant floor feedback by production related large screen message centers, and 3) plant management reporting for use by plant production and other related management personnel. This system shall be setup jointly by the successful contractor working with the Medical Center s designated laundry production management staff representative. 2) Receiving and Route Accounting Program Shall be a networked PC-based software system that is specifically designed to handle the Soiled Goods Receiving, Clean Goods Pack-out, and Route Accounting management functions. This program shall be designed as a cart-based system and soiled goods carts shall be tracked inbound at one (1) weigh floor scale location and the clean goods carts being sent to user locations will be tracked at a second outbound weigh floor scale location. Both floor scales must be interfaced to the system and all data shall be stored on the ILPMS server for further use of the data in generating all of the Receiving & Shipping reports. All required software and hardware shall be provided. 3) Maintenance Manager & Inventory Program Shall be a software and hardware system that is a PC- and tablet-based maintenance management and inventory system. It shall be designed to manage all preventive maintenance functions for the laundry equipment, and shall also be integrated with the PMS production system listed above for its extended reporting on machine uptime/downtime and production efficiency. This program shall have the capability of managing the spare parts inventory and parts purchasing. Program shall be designed to allow for manual data collection and reporting on inventory activities for all stockrooms either local or remote. The application shall allow for tracking the inventory at each user location and will allow for reporting on the quantities stored at those locations if data entry can be performed at those respective locations. This program must be fully automated and tied to every production piece of equipment within the facility. Will schedule preventive maintenance work orders as needed, based on the actual run time of each piece of equipment where the maintenance foreman will assign the preventive maintenance and then reset the timer once the maintenance has been completed. The program will interface with the Production Manager Program and allow the operator to call maintenance from his/her location. The program will generate a work order for maintenance that will track the time the call was made, who the operator is, the length of time it took to respond to the call, what the problem was, what was done to get the machine running, how much down time was lost and estimate the amount of production lost. The program will provide the following reports: Plant overview Unscheduled maintenance Scheduled maintenance Maintenance inventory Daily preventative maintenance work orders Maintenance database Maintenance reports Machine data 4) Chemical Monitoring Program Shall be an application module within a PC-based software program provided with the ILPMS expressly designed to collect and supply chemically-related data necessary for typical chemical management functions when it is deployed with a chemical injection system (provided by others) having the capability to produce required interface data. This includes the washing equipment machine production data and cost analysis capability by units of production. Note: VA Medical Center shall provide required chemical injection system(s). 5) Utility Monitoring Program Shall be a hardware and software system that is deployed routinely and it shall consist of the data collection hardware that is capable of handling various utility meter inputs, as well as, other digital and analog signal inputs for other various plant related operation data such as temperatures, pressures, signal events, etc.. The reporting for this system shall be PC-based and shall be intended for use by laundry facility management to access the information. The reporting shall also incorporate an interface to the Chemical Monitoring Program application above to allow for cost analysis by production units (i.e. clean washed pounds), and for raw utility cost tracking. System shall provide for real time utility and event measurement for laundry natural gas, electric, water and sewer (wastewater) with seamless integration for reporting. System shall include installation of new flow meters and sensors having sufficient analog/digital sophistication for the collection of data required by the system furnished. Utility data shall be captured by a data logger located within the textile care manager s office, which will enable the VA to measure and manage utility usage. Successful contractor shall install new flow meters/sensors and control interconnection wiring, and fully commission system including data reporting set-up. Following are the minimum utility monitoring functional specifications: Distributed network architecture capability (internet connectivity capability) Capability for email/text alerts for utility metrics Standard 32 low speed (frequency less than 25 Hz) digital inputs that are suited for most lower resolution digital output flow meters (i.e. water, gas, wastewater, sewer, etc.) and any other digital event counters. Standard 16 analog inputs that are suited for most analog output temperature sensors, water level sensors, pH monitors, etc. Capacity for expansion up to four additional cards may be installed, either 16-channel low-frequency digital input cards or 8-channel analog input cards, or 4-channel high-frequency digital input cards. Control box for data logger with clear font panel (15 H x 13 W x 10 D minimum) Display and keypad for local interface. Numerical and graphical data sorted by date(s) reporting capability via Arc Net or Web Server Flow meters, sensors, transducers, flow straighteners/conditioners, etc.: Shall be sized by the manufacturer for each specific application and installed according to manufacturer s recommendations. Provide lateral and horizontal supports as required to minimize vibration at the meter location. Wall-mounted storage unit. Successful contractor shall setup all ILPMS software after all system hardware is installed with network terminations completed and the entire network has been tested. Installation shall be turn-key and include all raceways, wiring, boxes, metering devices & accessories, cabling, controls & interconnections, display monitors, computer hardware, printers, software, calibrating services, etc. required to make a complete working system. Once the software setup is completed, and the various related plant activities are brought live, the successful contractor shall conduct training the various respective VA personnel on the proper use of each application and the attendant report generation capability. Upon completion of installation, provide as-built documentation of system. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (01-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/36C25719Q0702/listing.html)
 

Place of Performance

Zip Code: 76504
 

Record

SN05298257-F 20190503/190501230022 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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