Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 08, 2019 FBO #6375
SOURCES SOUGHT

C -- A&E: Renovate Bound Brook Residence

Notice Date

5/6/2019
 

Notice Type

Synopsis
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24219Q0610
 

Response Due

5/27/2019
 

Archive Date

8/25/2019
 

Point of Contact

Delfo.Saco-mizhquiri@va.gov
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 561A4-17-110 to Renovate Bound Brook Residence. This Project will provide an Evaluation, Survey and Design to Renovate Bound Brook Residence located at 309 East High St., Bound Brook, New Jersey, 08805. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7.5 Million Magnitude of Construction is between $100,000.00 and $250,000.00. This is a 100% Service Disabled Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2019. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74. NOTE - Offerors are referred to 48 CFR 852.219-10(c) (1): Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible Service Disabled Veteran-Owned Small Business concerns. In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). SCOPE OF SERVICE REQUIRED PROJECT NO. 561A4-17-110 1. Contract Title: Renovate Bound Brook Residence Furnish professional A/E services to provide an Evaluation, Survey and Design for project 561A4-17-110 to Renovate Bound Brook Residence at 309 East High St., Bound Brook, New Jersey, 08805. 2. Background. This requirement is for the completion of each phase of the project design, which involves several disciplines. A/E will supply all labor, materials and services to include but is not limited to Architectural Specifications, Electrical, Mechanical, Value Engineering, progress phasing scheduling and estimating as well as other design considerations, to design for a complete and fully functional PA system throughout the facility. Design will include but is not limited to the following. 3. Scope: The A/E shall perform a complete survey & evaluation to the existing conditions and provide recommendation to the VA for approval, upon approval the A/E will develop and prepare complete construction document packages of two Phases with bid alternatives that can be readily identified and listed in the procurement documents. The A/E shall provide construction period services and post-construction services for the project. 4. Specific Tasks: Design work for the preparation of plans and specification to be accomplished shall include but not be limited to the following: Demolition of existing first floor kitchen flooring, cabinets, countertops and sink. Demolition of existing first floor bathroom shower, water closet, and sink. Demolition of existing second floor kitchen flooring, sub-flooring, countertops and sink. Demolition of existing second floor bathroom bathtub. Demolition of existing exterior East side stairs, front stairs and porch, back stairs and porch, and sidewalk in front of the house and leading to the front steps. A/E will meet with VA staff and provide consultative services in order to develop an architectural plan that will meet the needs of the users of this space. Upon completion of an approved floor plan, A/E shall develop the plan into specifications and drawings for the renovation of the space. A/E shall work with the VA Interior Designer to develop a schedule of finishes to be used in the renovated space. Finishes shall include walls, floors and ceilings. A/E shall provide a design for a new back porch with a ramp for handicap access. A/E shall provide a design for a new set of stairs on the East side of the house. A/E shall provide a design for a new front porch and stairs and sidewalk. During the site investigation and preliminary design portion of the project, the A/E will meet with the Safety Manager of the facility and he will provide the A/E with information concerning safety requirements that will need to be incorporated into the construction specifications. The work is to be performed at the Bound Brook Residence of the VA New Jersey Healthcare System. The A/E services will include various phases of design starting with a site survey and design analysis and following through with working drawings and construction specifications. A cost estimate shall be required for each design review milestone. The A/E shall provide the VA with a list of all submittals required of the construction contractor. Extra efforts are required towards project phasing in order to provide a minimum interruption to the Medical Centers normal activity. The A/E shall address the need for special protective construction (Pre-construction risk assessments) and methods of work to assure the continued operation of medical center. The A/E shall develop an appropriate phasing and coordination plan for the construction of the project so as to continue the normal operation of the medical center and assure the safety of patients, visitors, and employees during all construction. As-built drawings will be verified by the A/E prior to using information contained in these drawings for design. A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall be provided on AutoCAD 2014. VA Master Construction Specifications will be furnished in MS Word format. All final construction documents will be submitted to the VA on a CD provided by the A/E. The A/E will edit the specification specific to this project. All cost estimates shall be on VA Form 10-6238. Cost estimates shall be quantitative based on drawings and specifications, indicating labor and materials for each branch of work and reflecting estimated cost for each item. Cost estimates shall include 10% for overhead and 10% for profit and an allowance for General Conditions. The A/E shall develop bid alternates to keep the final construction cost within the approved budget. In order to accomplish this, the final construction documents shall have bid alternates so that the lowest bid alternate is 10% less than the approved construction budget, based on the A/E's final cost estimate. The A/E shall send receipt requested one set of full-sized drawings for all submissions to: Peter Leszczak VISN #3 Safety & Fire Protection Engineer 950 Campbell Avenue, West Haven, CT 06516 Phone: 203.932.5711 Ext. 5417 Fax: 203.937.3880 Email: peter.leszczak@va.gov. 5. Performance Monitoring (if applicable): The designated COR will monitor the contract performance and make sure the A/E adheres to VA standards and designated project milestones as well as provide all necessary support required to complete the subject design. 6. Security Requirements: The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI: N/A 8. Other Pertinent Information or Special Considerations: Identification of Possible Follow-on Work. N/A Identification of Potential Conflicts of Interest (COI). N/A Inspection and Acceptance Criteria: The designated COR will certify the work done under the contract shall be performed to time and standard. Designated COR is also responsible to assure the inspection and acceptance of products provided incidental to services. 9. Risk Control: The chosen firm shall provide a phasing and ICRA (infectious control risk assessment) drawing and specifications section. Drawing and specs shall determine vulnerable areas and their pertaining level of risk and methods of infections controls measures. 10 Place of Performance: Place of performance shall be at both 309 East High St., Bound Brook, NJ 08805 and the selected A/E firm site. Selected A/E firm shall provide several site visits during design and several during construction period services. 11. Period of Performance: 45 calendar days from the NTP date, in addition to the Construction Period Service. 12. SP-13 DESIGN REVIEW AND COMPLETION SCHEDULE The A/E shall perform the work required by this contract within the limits of the following schedule. The firm shall provide professional architects and engineers as directed by the Contracting Officer (CO) who are familiar with the work to attend the Design Review on the following dates: Deliver 25% Review Material to Contracting Officer no later than 15 Days from NTP. Review 25% Review Material with Contracting Officer on.. 18 Days Deliver 65% Review Material to Contracting Officer no later than 30 Days Review 65% Review Material with Contracting Officer on.. 32 Days Deliver 95% Review Material to Contracting Officer no later than 40 Days Review 95% Review Material with Contracting Officer on.. 41Days Deliver 100% Document Package, including all Drawings, Specifications, CD s and all other required items no later than.. 45 Days SELECTION CRITERIA: The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following: Selection Criteria Weighting Professional qualifications and disciplines of staff proposed for the satisfactory performance of required services. 10% Examples of specialized experience and technical competence in various disciplines required for specific project. 20% Capacity to Accomplish the work in the required time 10% Past experience and performance on government contracts. 10% Proximity of firm or working office providing professional services to the facility. 10% Reputation and standing of the firm and its principal officials with respect to professional performance, General Management, and cooperativeness. 10% Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 5% Specific Experience and Qualifications of personnel proposed assignment to the project and their record of working together as a team. 25% Total 100% SELECTION CRITERIA / DESCRIPTIONS: The selection criteria descriptions are provided below. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of two (2) specific completed projects that best illustrate the individual team members experience relevant to this contract scope; SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Specialized experience and technical competence required for this specific project, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. CAPACITY This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. PAST PERFORMANCE VISN2 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation. Submission Requirements: Submit a minimal of three (3) references. The following evaluation is acceptable: Contractor Performance Assessment Report System (CPARS), or Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the Past Performance Questionnaire (PPQ) included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects. A-Es should follow-up with references to ensure timely submittal of questionnaires. At the reference s request, questionnaires may be submitted directly to the Governments point of contact, Delfo Saco-mizhquiri, via email at Delfo.Saco-mizhquiri@va.gov, prior to the response date. A-Es shall not incorporate by references into their response CPARS evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted information in the past performance evaluation. Submitted CPARS evaluations will not be counted as part of the 30-page limitation and shall be attached to the SF330, behind the SF330 Part II document. LOCATION The A/E Firm proximity to Bound Brook Residence located at 309 East High St., Bound Brook, NJ. 08805. This distance is determined according to http://maps.google.com/ This factor evaluates the distance the AE firm's design office or offices lies from the location of work. Please provide the address (es) and distance of your closest office to the address listed below. Reputation and standing of the firm and its principal officials with respect to professional performance, General Management, and cooperativeness. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specific Experience and Qualifications of personnel proposed assignment to the project and their record of working together as a team. PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL eight (8) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. SUBMISSIONS THAT FAIL TO FOLLOW THE GUIDELINES ABOVE WILL BE CONSIDERED "UNRESPONSIVE" COST RANGE Estimated Construction Cost Range: Between $100,000 and $250,000. TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. LIMITATIONS VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, Service Disabled Veteran-owned small business concern (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable. (2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from verified service-disabled Veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled Veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified service-disabled Veteran-owned small business concern. (c) Agreement. A service-disabled Veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR § 125.6. (d) A joint venture may be considered a service-disabled Veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate. (e) Any service-disabled Veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Service Disabled Veteran Owned Small Business firms are required to submit two (2) Compact Disc (CD) which contains digital copies of the SF 330 (which can be downloaded from www.gsa.gov/forms). All packages shall be submitted no later than May 27, 2019, 4:00 PM Eastern Time, including Past Performance (CPARS) evaluations. All submittals must be sent to the attention of Delfo Saco-mizhquiri. James J. Peters VA Medical Center Network Contracting Office (NCO2) 130 W. Kingsbridge Road, Room 9B 67 Bronx, NY. 10468-3904 The submission must include an insert detailing the following information: Dun & Bradstreet Number; Tax ID Number; The e-mail address and phone number of the Primary Point of Contact and; A copy of the firms CVE verification The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only to Delfo.Saco-mizhquiri@va.gov. Telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (06-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24219Q0610/listing.html)
 

Place of Performance

Address: Bound Brook Residence;309 East High St.;Bound Brook, NJ

Zip Code: 08805

Country: USA
 

Record

SN05302402-F 20190508/190506230016 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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