SOLICITATION NOTICE
R -- HIG SST Integrated Library System (ILS) for VA Library Network (VALNET) (VA-19-00034802)
- Notice Date
- 5/8/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 519120
— Libraries and Archives
- Contracting Office
- Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
- ZIP Code
- 44131
- Solicitation Number
- 36C77619Q0100
- Response Due
- 5/22/2019
- Archive Date
- 7/21/2019
- Point of Contact
- Clayton.Smith2@va.gov
- Small Business Set-Aside
- Total Small Business
- Description
- COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Project Title: ILS VALNET Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C77619Q0100 Posted Date: 05/8/2019 Original Response Date: 05/22/2019 Current Response Date: 05/22/2019 Product or Service Code: R605 Set Aside: Small-Business Set Aside NAICS Code: 519120 Contracting Office Address Program Contracting Activity Central 6150 Oaktree Blvd, Suite 300 Independence OH 44131 DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This combined synopsis/solicitation is set-aside exclusively for Small-Business concerns. This solicitation is a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01 effective January 22, 2019. The associated North American Industrial Classification System (NAICS) code for this procurement is 519120, with a small business size standard of $15 million. The Library Network Office (LNO), the program office that supports the Department of Veterans Affairs (VA) Library Network (VALNET) of library professionals and staff, seeks to procure an off the shelf secure web-based multi-tenant integrated library system for VALNET libraries, that provides all the applications needed to manage a library, including cataloging, circulation, serials control, customized reports, and an online public access catalog. The contractor shall provide a network price for an integrated library system and the migration of data for approximately 116 libraries physical collections - not the typical by seat, collection size or site-by-site pricing. The contractor shall provide all-inclusive pricing for the migration of data, annual subscription to all modules, a union catalog, training and customer support for all levels of operations. The contractor shall distribute the anticipated cost of migration over the contract. PRICE SCHEDULE: ITEM NUMBER DESCRIPTION QUANTITY AMOUNT 0001 Integrated Library System Subscription Base Period of Performance Up to 116 Libraries $ 1001 Integrated Library System Subscription Option Year One (1) of Four (4) Up to 116 Libraries $ 2001 Integrated Library System Subscription Option Year Two (2) of Four (4) Up to 116 Libraries $ 3001 Integrated Library System Subscription Option Year Three (3) of Four (4) Up to 116 Libraries $ 4001 Integrated Library System Subscription Option Year Four (4) of Four (4) Up to 116 Libraries $ GRAND TOTAL (BASE + OPTION YEARS): VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18 SERVICES Please see attached Statement of Work (SOW). The period of performance (PoP) shall be one (1) year, with four (4) twelve (12) month option periods. PLACE OF PERFORMANCE Contractor Facilities. A. BASIS FOR AWARD. Award will be made to the lowest priced, technically acceptable quote. To receive consideration for award, a rating of Acceptable must be achieved for the Technical Factor B. FACTORS TO BE EVALUATED 1. Technical 2. Price C. EVALUATION APPROACH. All quotes shall be subject to evaluation by a team of Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. All offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all offerors. Thereafter, the Government will evaluate the technical quote of the lowest priced offeror only. If the lowest priced offeror s technical quote is determined to be rated as Acceptable, the Government may make award to that offeror without further evaluation of the remaining offerors technical quotes. If the lowest priced offeror s technical quote is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical quote, and so forth and so on, until the Government reaches the lowest priced technical quote that is determined to be rated as Acceptable. However, the Government reserves the right to evaluate all offerors technical quotes should it desire to conduct discussions, or otherwise determine it to be in the Government s best interest. The quote will be evaluated strictly in accordance with its written content. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable. The Government reserves the right to award without discussions based upon the initial evaluation of quotes. 1. TECHNICAL EVALUATION APPROACH. The evaluation process will consider whether the package demonstrates a clear understanding of the technical features and involved in meeting the solicitation requirements and whether the Offeror s methods have adequately and completely considered, defined and satisfied the requirements in the Solicitation and Statement of Work. Offers are hereby advised that any Offeror-imposed terms and conditions which deviate from the Government s material terms and conditions established by the Solicitation, may render the offeror s quote Unacceptable, and thus ineligible for award. 2. PRICE EVALUATION APPROACH. The Government will evaluate offers by adding the total of all line item prices. The Total Evaluated Price will be that sum. In addition, FAR 52.217-9, Option to Extend the Term of the Contract applies to this solicitation. As such, evaluation of options will be included in the total evaluated price. Evaluation of options will not however obligate the Government to exercise the option(s). D. QUOTE SUBMISSION The Offeror s quote shall be submitted electronically by the Wednesday May 22nd, 2019 at 12:00 PM EST via email to Clayton.Smith2@va.gov and Anthony.Wilson3@va.gov. The Offeror s quote shall consist of two (2) volumes. The Volumes are I -Technical and II Price. The use of hyperlinks in quotes is prohibited. QUOTE FILES. Offeror s responses shall be submitted in accordance with the following instructions: a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The Table below indicates the maximum page count (when applicable) for each volume of the Offeror s quote. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific Volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view. b. File Packaging. All of the quote files may be compressed (zipped) into one file entitled quote.zip using WinZip version 6.2 or later version or the quote files may be submitted individually. c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. The titles and page limits requirements for each file are shown in the Table below: Volume Number Factor File Name Page Limitations* Volume I Technical Tech.pdf None Volume II Price Price.xls None (i) VOLUME I TECHNICAL FACTOR. Submittals shall clearly and completely address the appropriate technical areas of consideration described below in a format that follows the Statement of Work (SOW) tasks and/or deliverables. Responses to these items will form the basis for the technical merits of each quote. Information presented in the technical volume should clearly demonstrate that the Offeror is fully capable and prepared to perform the tasks described in the SOW as well as demonstrate the Offeror s understanding of the requirements and associated problems. A technical quote will be considered unacceptable if inadequate or insufficient information is submitted, and as a result may be excluded from further consideration. The Offeror shall provide a complete description of the technical approach that satisfies the requirements specified in the Statement of Work (SOW). a. Technical Capability: 1) The Offeror s Offer/Quotation shall outline they are able to provide ILS VALNET services and ability to meet all requirements, required system features, and required services outlined in the Statement of Work (SOW). (ii) VOLUME II PRICE FACTOR The Offeror shall complete the Price Schedule of Supplies/Services of the solicitation to include a pricing sheet in accordance with the instructions given. PROVISIONS AND CLAUSES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 2018) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) The following clauses are included as addenda to FAR 52.212-4: FAR 52.232-40 Providing Accelerated Payments to Small Businesses to Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.219-74 Limitations on Subcontracting-Monitoring and Compliance (JUL 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70 Contractor Responsibilities FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-28 Post Award Small Business Program Representation (JUL 2013) FAR 52.222-26 Equal Opportunity (SEP 2016) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225-13 Restriction on Certain Foreign Purchases (JUN 2008) FAR 52.232-33 Payment by Electronic Funds Transfer Systems for Award Management (JUL 2013) FAR 52.222-41 Service Contract Labor Standards (MAY 2014) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) FAR 52.227-14 Rights in Data General (MAY 2014) POINTS OF CONTACT Submit offers or any questions to the attention of Clayton Smith and Anthony Wilson via email to: Clayton.Smith2@va.gov and Anthony.Wilson3@va.gov. Offerors who fail to complete and submit the requirements above may be considered non-responsive and as a result, ineligible for award. Please submit any questions to the emails above by May 15th, 2019 at 4:00 PM EST. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (08-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/ISC/OISC/36C77619Q0100/listing.html)
- Record
- SN05305751-F 20190510/190508230057 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |