SOURCES SOUGHT
R -- Courier Services for Transport of Medical Supplies & Records
- Notice Date
- 5/10/2019
- Notice Type
- Synopsis
- NAICS
- 492210
— Local Messengers and Local Delivery
- Contracting Office
- VHA Regional Procurement Office-East;Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
- ZIP Code
- 29209
- Solicitation Number
- 36C24719Q0536
- Response Due
- 5/17/2019
- Archive Date
- 8/24/2019
- Point of Contact
- Wileen Stokes
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- SOURCES SOUGHT NOTICE: Firm Fixed Price Contract (FFP) DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide Courier Services for transportation of medical supplies, prescription medication, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary for the WJB Dorn VA Medical Center, 6439 Garners Ferry Rd, Columbia, SC 29209. The estimated period of performance is (5) five years to include Base period and (4) four one year Options. Please be aware all Federal, State and local labor laws will be applicable to this procurement including, federal minimum wage as provided in Section 6(a)(1) of the Fair Labor Standards Act and the McNamara-O Hara Service Contract Act. If you have specific questions regarding labor laws, you should contact your local Federal Department of Labor representative. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis. Questions should be submitted by email to wileen.stokes@va.gov Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman-owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 492210 Local Messengers and Local Delivery, (size standard $27.5 M). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to the sources sought synopsis, a solicitation announcement may be published on the FBO website. Responses to the sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to the sources sought announcement. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, two (2) pages or less, that demonstrates how your company can provide the requested services at time of award. Include your company s experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small as defined by the NAICS (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please (i) NOTE that any future solicitation could only be awarded to a company that is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in VetBiz Registry. Responses must be emailed to wileen.stokes@va.gov no later than 12:00NOON EST, Friday, May 17, 2019. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO- ECONOMIC STATUS information as explained above. Please place "Attention: Local Courier Services in the subject line of your email. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. DRAFT STATEMENT OF WORK COURIER SERVICES GENERAL INFORMATION: 1. Title of Project: Courier Services for transportation of medical supplies, prescription medication, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary for the WJB Dorn VA Medical Center, 6439 Garners Ferry Rd, Columbia, SC 29209. 2. Scope of Work: The contractor shall provide courier services to transport medical supplies, prescription medications, medical records, radiology results on cd or film, laboratory specimens and cultures, and VA staff when appropriate on a routine or emergency basis when necessary for the WJB Dorn Medical Center. b. 24 hour/7 days a week including holidays and weekends. c. All travel is for (in and around) Columbia, SC. d. Contractor shall provide pricing for mileage more than 50 miles. 3. Period of Performance: Will begin on the date of award and continue for a period of one year with the Government having the option to renew for four one-year options. 4. Payment Terms: Net 30 Days after receipt of properly prepared invoice. DRAFT 5. Place of Performance: WJB Dorn VAMC 6439 Garners Ferry Rd. Columbia, SC 29209 GENERAL REQUIREMENTS: The contractor shall provide pick-up and delivery services seven days per week, 24 hours a day, including Holidays and weekends. The contractor shall deliver medical supplies, prescription medication, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary. Pick up and/or delivery will be made within 45 minutes of the requested time. The contractor is required to be certified to transport hazardous material due to the possibility of transporting laboratory specimens. Drop off/pickup locations and POC numbers include, but not limited to: a. Emergency Department, Building 100, extension 7466. b. After-hours pick-up and delivery (after 4:00PM daily weekends and holidays) will be to the Administrative Officer of the Day (AOD) office, building 100 located at the Emergency Department, extension 7200 or 7201. c. Travel Office (8:00 am-4:00pm Monday thru Friday, excluding federal holidays) Building 100, extension 7156 or 7181. d. Pharmacy Service, Building 100, extension 6730 and 7215 (8:00am-4:00pm), and 7219 (4:00pm-8:00am). Dorn VAMC reserves the right to adjust the hours and locations as needed. The COTR will notify the contractor within two days if there are any additions or changes. Contractor is responsible for training transport personnel in appropriate safety and transporting procedures suitable for hazardous material transports. DRAFT QUALITY CONTROL: The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, and remedy and ensure non-recurrence of unsatisfactory services. The contractor shall provide a method to accept and resolve customer complaints and notify the COR of the complaint and resolution. The contractor shall immediately notify the COTR upon receipt of a customer complaint in order that joint validation may be accomplished. The contractor is responsible for quality control and specification compliance. CONTRACTOR COURIER/DRIVERS The contractor shall be responsible for furnishing all vehicles, personnel, equipment and supplies, vehicle fuel, uniforms, name tags, and/or badges for performance of services under this contract. As a Non-Personal Services contract, contractor personnel are not to be considered VA employees for any purpose. Contractor retains all control over personnel and responsibility for direct supervision. The vehicle used in the performance of this contract must be licensed and meet the minimum requirements by the states and cities operated therein. Contractor will ensure that all drivers utilized under this contract will be licensed in accordance with the laws of the State of South Carolina, for the transportation purposes for which this contract is intended. Contractor personnel shall wear visible identification always while on the premises of any Federal property. A record of each driver as to character and physical capabilities for performing as a courier must be maintained and made available to the Department of Veterans Affairs Medical Center upon request for inspection. The contractor personnel performing services to the Government shall always conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by having the company name affixed to the clothing uniform. DRAFT CONTRACTOR VEHICLES: Contractor will maintain registration, licensing and insurance as required by the State of South Carolina on all vehicles utilized under this contract, for the transportation purposes for which his contract is intended. Contractor will ensure that all vehicles are designed and sized appropriately to provide services descried in this contract. All vehicles must be maintained in accordance with Manufacturers recommendations and Title 56 Chapter 5 Article 35 of South Carolina law. It is the responsibility of the Contractor to park in the appropriate designated parking areas in accordance with State and Federal laws. SECURITY REQUIREMENTS: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISM), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce s national Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST s Web site at: INVOICE: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided DRAFT Total Amount Due Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/36C24719Q0536/listing.html)
- Place of Performance
- Address: William Jennings Bryan Dorn VA Medical Center;6439 Garners Ferry Road;Columbia, SC
- Zip Code: 29209
- Country: USA
- Zip Code: 29209
- Record
- SN05307853-F 20190512/190510230015 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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