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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 12, 2019 FBO #6379
SOURCES SOUGHT

H -- Periodic Water Purification System Maintenance (PVAHCS)

Notice Date
5/10/2019
 
Notice Type
Synopsis
 
NAICS
811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 
Contracting Office
Department of Veterans Affairs;NCO22-Gilbert Network Contracting;3601 S. 6th Avenue;Tucson AZ 85723
 
ZIP Code
85723
 
Solicitation Number
36C25819Q0242
 
Archive Date
7/9/2019
 
Point of Contact
michael.williams48@va.gov
 
Small Business Set-Aside
N/A
 
Description
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Network Contract Office (NCO) 22 Gilbert is seeking a qualified vendor to provide Periodic Laboratory Water Purification System Maintenance Services for the Phoenix Healthcare System s (PVAHCS) main facility at 650 E. Indian School Road, Phoenix, Arizona. The contractor shall provide all labor, supplies, materials, and travel to meet the needs of this solicitation. Prospective contractors must be certified to provide the required service and must show proof with any provided documents at the time of responding to this Sources Sought announcement. DRAFT PERFORMANCE WORK STATEMENT DRAFT Title: Research Water Purification System General Objective and Requirements Purpose: The purpose of this Performance Work Statement (PWS) is to procure a periodic maintenance service contract for one Water Purification System ROSLW1003 (s/n: 191951) that is being used in the Research Program of the Phoenix VA Health Care System (PVAHCS). Background: This unit provides laboratory grade water for all of the research laboratories located within Building 21. The water is utilized in experiments that include cells and tissues. Also, the purified water is used in various experimental analyses of samples obtained from human subjects in research trials that are conducted at the Medical Center. Furthermore, purified water is used in running and maintaining specialized pieces of scientific equipment that are located in the laboratories. Taken together, water purity plays a central critical role in both running and maintaining expensive laboratory equipment and obtaining accurate research results when conducting experiments. It is of the utmost importance that water purity is maintained and that resources are available to immediately fix the unit when it is not working. The unit consists of a water softening unit, multiple activated charcoal filters, size exclusion filters (micron filters), mixed resin beds de-ionizing tanks, and a UV lamp sterilizing unit that all require periodic maintenance and/or replacement. The water purification system also requires periodic repairs of plumbing, gaskets, and various electrical components that run pumps that fill a storage reservoir and maintain water pressure through specialized pipes that carry the water to water faucets in the labs. Breakdowns of the unit are greatly minimized with the performance of preventative maintenance visits which should be included in the service contract. Specific Tasks: The contractor shall provide all personnel, materials, and equipment required for tasks outlined in this performance work statement (PWS). The Contractor shall be certified to maintain the Water Purification System, ROSLW1003. The Contractor shall perform preventative maintenance. In part, this should include periodic filter and tank exchanges; service the pumps and UV sterilizer unit. The contractor should typically clean the machine and ensure it s working properly (and fix broken parts if applicable). The Contractor shall cover the cost of travel to PVAHCS. The Contractor shall cover the cost of any parts needed to repair. The Contractor shall cover the cost of labor to install identified defective components, as needed. The Contractor shall perform periodic analyses to ensure water purity is maintained. The Contractor shall notify the COR to schedule a time and their intent to come on-site. The Contractor shall verify that the equipment that was serviced is fully functional before checking out. The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency, see paragraph 6. The Contract shall inform the COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed. Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer. Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at PVAHCS. Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform. Annual Schedule of Services List of services and frequencies in covered equipment: Preventative Maintenance Service Agreement. If additional catalog materials are required, they will be available at a 10% discount Services Delivery Standards: The contractor's performance shall be monitored by the COR as follows: Timely delivery of invoices, within 30 days of services rendered Timely scheduling and performance of maintenance services. See inventory listing for service milestone dates. Timely arrival for repair services as described in paragraph 4 response times. Failure to comply with paragraph 4 and QASP monitoring items shall result in failure to perform. Deliverables: Filed Service Reports shall be provided for all service and shall contain the following information: Date(s) and time period of service. Complete description of services performed including upgrades. Complete list of recommended actions needed from facility to support the water purification system. Failure to provide documentation shall result in invoice certification delays for contractor payment and failure to perform. Security Requirements Security Requirements for Unclassified Information: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The C&A requirements do not apply. A Security Accreditation Package is not required. The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship in support of this contract requiring the disclosure of information, documentary material, and/or records generated under or relating to this contract. The contractor is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Upon arrival at the facility, all contractor personnel shall check-in with a valid Driver License or Company ID to the Police PIV Office. Prior to conducting services, the contractor shall be issued a visitor s badge which shall be worn above the waist during the contractor s visit. The contractor shall return to the same location to sign out and turn-in issued visitors badge along with the documented service report (as described in Section 5. DELIVERABLES) for the service performed. Signing in/out shall be during normal business hours: Monday through Friday from 8:00am-5:00pm Arizona Standard Time excluding Holidays, reference federal holiday link in para 16. Failure to sign in/out shall result in failure to perform. Contractor FSE shall perform maintenance on scientific equipment which is NOT connected to any VA network. No photography of VA premises is allowed without written permission of the Contracting Officer. Risk Control: The Contractor shall be escorted by the Agency. The Contractor shall need passes from the on-station Police Department. Performance Monitoring: The Agency shall oversee work done by the contractor and accept the quality of work as appropriate. Removal of Equipment: VA property may not be removed from the PVAHCS prior to execution, and approval of all documents as required by Acquisition and Materiel Management Service. Hard drives and other storage media items may not leave VA property. Place of Performance: Phoenix VA Health Care System ATTN: John Hayden or Rhonda Hill Research Service, Building 21, Room 116 (RS/151) 650 E. Indian School Road Phoenix, AZ 85012-1892 Coverage Hours Normal hours of coverage are Monday through Friday from 8:00am-5:00pm Arizona Standard Time. All service/repairs shall be performed during normal hours of coverage unless requested or approved by the SME in coordination with the COR. Work performed outside the normal hours of coverage shall be approved by the Contracting Officer. Funding for services that are outside the normal coverage hours or on holidays shall have approved modification prior to any service being allowed. NOTE: All hardware/software modifications, upgrades, updates, enhancements, installations etc., for the enclosed inventory listing shall be scheduled and performed during normal hours of coverage at no additional charge to the government. Federal Holidays observed are located at the following link: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ Parking Smoking, and VA Regulations: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Contractor shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any VA facility. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations shall result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Period of Performance Year Dates Base Year 10/1/2019-9/30/2020 Option Year 1 10/1/2020-9/30/2021 Option Year 2 10/1/2021-9/30/2022 Option Year 3 10/1/2022-9/30/2023 Option Year 4 10/1/2023-9/30/2024 Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 ($7.5M). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail, mail or ground carrier to: Southern AZ VA HealthCare System, 3601 S. 6th Avenue, Tucson, AZ 85723 or by e-mail to Michael.williams48@va.gov. All information submissions to be marked Attn: Michael Williams, Contracting Specialist (9-90C) and should be received no later than 3:30 pm Pacific Time on May 17, 2019. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 
Web Link
Link To Document
(https://www.fbo.gov/spg/VA/TuVAMC/VASAHCS/36C25819Q0242/listing.html)
 
Place of Performance
Address: Phoenix VA Healthcare System;650 E. Indian School Road;Phoenix, Arizona
Zip Code: 85012
Country: USA
 
Record
SN05307943-F 20190512/190510230020 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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