SOLICITATION NOTICE
65 -- Point of care Glucose (VA-19-00045085)
- Notice Date
- 5/10/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 325413
— In-Vitro Diagnostic Substance Manufacturing
- Contracting Office
- Department of Veterans Affairs;VAMC White River Junction;215 North Main Street;White River Junction VT 05009
- ZIP Code
- 05009
- Solicitation Number
- 36C24119Q0313
- Response Due
- 5/8/2019
- Archive Date
- 6/7/2019
- Point of Contact
- 802-296-5102
- Small Business Set-Aside
- N/A
- Description
- Attachment 2: Combined Synopsis/Solicitation for Commercial Items VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24119Q0313 Posted Date: 05-09-2019 Original Response Date: 05-15-2019 Current Response Date: 05-15-2019 Product or Service Code: 6550 Set Aside (SDVOSB/VOSB): Unrestricted NAICS Code: 325413 Contracting Office Address Network Contracting Office 1 Department of Veterans Affairs White River Junction VAMC 215 North Main Street White River Junction, VT 05009 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ), The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 325413, with a small business size standard of 1250. The VISN 1 Contracting office is seeking to purchase Point of Care Glucose monitoring kits, supplies and connectivity services for a period of five (5) years from date of award. All interested companies shall provide quotations for the following: Supplies Line Item Description Unit Price Each Year 1 Unit Price Each Year 2 Unit Price Each Year 3 Unit Price Each Year 4 Unit Price Each Year 5 1 The contractor shall provide FDA approved glucose test cartridges/strips, meters for hospital use, quality control and linearity materials, interface download connectivity, middleware, data management systems and any ancillary items required for testing patients in a hospital setting. The list below is only an estimated count of the number of Inpatient Meters. Site # of meters Boston/Bedford 120 Connecticut 76 White River Junction 31 Northampton 20 Manchester 19 Togus 43 Providence 28 Total 337 Data Source: Ancillary Testing Coordinators Services VISN 1 NETWORK CONSOLIDATED LABORATORY Statement of Work Point of Care Glucose Hospital Setting - VISN 1 The contractor shall provide FDA approved glucose test cartridges/strips, meters for hospital use, quality control and linearity materials, interface download connectivity, middleware, data management systems and any ancillary items required for testing patients in a hospital setting. The following are required Inpatient Glucose Meter and Software Specifications unless otherwise noted: Must have a high degree of accuracy and precision of glucose value readings Contractor shall support initial training and implementation (validation studies, etc.) On-line training availability for new operators is desirable Customer modifiable online competency program with tracking capabilities System must have connectivity with the VA VISTA system for reporting patient results into the patient electronic health record Connectivity shall support HL7 interface platform Potential for other instrument connectivity to software or ability to manually enter other point of care test results (tests such as occult bloods, pregnancy testing and urinalysis) Have wireless cable-free download for hospital meters Must be able to read bar-coded operator ID and VA patient ID wristbands Methodology must support a large hematocrit reading range/minimize interference from Hematocrit Must not require re-dating of test strip vial once opened Methodology must have few known interfering substances System must have a small sample volume requirement. System must not begin testing until test strip is properly filled (allowing reapplication of blood within 60 seconds) System must have ease of cleaning/disinfecting between patients System must have invalid operator lockout controls System must have lockout for lack of valid controls every 24 hours System must be capable of reporting quality control as Pass/Fail and/or a numerical value site definable No code key required for lot ID and calibration at individual meter level Vendor must sequester lots of reagent strips for a 6-month supply System must have maintenance-free mechanics Contractor shall offer unlimited, no questions asked, replacement policy for batteries, meters, base units, downloaders, cradles, carrying cases, and manufacturers manuals, to include Overnight shipment when possible Replacement with new rather than refurbished meters Contractor shall include a VISN-wide server with adequate number of licenses and provision to add locations during life of agreement Contractor shall have live customer Support 24 hours a day, 7 days a week (not answering service) Contractor shall provide operating manuals electronically available in MS Word or pdf versions that are editable. Contractor response shall specify leakage currents and ground resistance limits Contractor shall supply all equipment, peripherals, and software for successful connectivity to VA VISTA with download to the VA electronic health record. This must be available upon contract award. Must include Middleware Must include Accessory Carrying case If available, hub to support consolidation of download devices to single port PRICING: Proposals shall include pricing for the following: Glucose Meters- hospital setting to include accessory kit/carrying case Glucose Test Strips Linearity Kits Quality Controls Connectivity to include lantronix boxes, network downloaders (all equipment needed to connect to LIS for download of results (interface) Full access to Alere Informatics RALS and connectivity for all VISN 1 sites and CBOCS. Vendor to pay for all licensing fees for this service. Lancets Service to include Live Customer Support 24 hours a day, 7 days a week Manuals Rechargeable Power Packs/ Disposable Batteries/Rechargeable Batteries Installation and Training VISN wide server Middleware Accessory/Carrying Case Hubs to consolidate interface ports A completed VA 6550 must be submitted with Quote (blank form attached). Equipment will not be shipped to the local VA sites without written permission from the NCL Program Director and/or Program Support Medical Technologist/COR. If equipment is shipped without permission, the equipment will not be accepted and will be forwarded back to the sender at the contractor s expense. The estimated total inpatient test workload (number of strips purchased) for a 12-month period is 645,000 (data source current contractor data). This is an estimate only and not a guaranteed total. Contractor shall provide a plan for the phase-in of equipment placement at all sites within 60 calendar days of the award date of the contract. It is understood that due to the large number of sites involved, unusual circumstances may prevent 100% installation within 60 calendar days. Contractor must include a contingency plan to address the need to exceed the 60-calendar day phase-in period. The implementation plan will be submitted with the contractor s technical proposal for this agreement. The Contractor will notify, within 24 hours, all participating locations and the Network Consolidated Laboratory Program Office of any recalled reagents or equipment components. This must be accomplished by telephone, email, and/or certified mail. The contractor shall provide sufficient replacement items to resolve the problem so there are no disruptions in services. Contractor shall support use of alternate reagents if required due to recall or multiple performance issues. Shipping of all equipment and supplies will be at no charge to the VAMC. In the case of a company merger and/or acquisition, the contractor shall immediately notify the Contracting officer for this BPA and provide a contingency plan of services to assure that no break in services is experienced by the participating facilities. Contractor is encouraged to propose a spectrum of additional offerings. This may include customer and professional service programs (i.e. PACE approved continuing education programs for clinical laboratory staff and new innovations to assist the VA facilities with the usage of the contractor s products/services in the most cost-efficient manner). The contractor shall provide a directory with the names and telephone number(s) of all contact persons to be used by the participating facilities to inquire about billing issues, reagent shipments, service concerns, etc. The equipment will be delivered, ready for interface with the Veterans Health Information Systems and Technology Architecture (VISTA). The contractor will provide the hardware, software, and ancillary items including but not limited to port licenses, lantronix boxes, and cables needed to accomplish the interface as well as any and all licensing fees for Alere Informatics RALS connectivity. Contractor shall have Business Associate Agreement (BAA) on file with Veterans Administration (VA). There is a requirement in HIPAA to establish BAA s with those business partners with whom VA is associated and who have access to patient information. Contractor must not remove any piece of equipment or component that contains patient information until it is sanitized of patient information. VA will maintain control of the damaged hard drives and dispose of them in accordance with VA Policy. Ownership of Equipment- Title to the equipment shall remain with the Contractor. All accessories (unused consumables, etc.) furnished by the Contractor shall accompany the equipment when returned to the Contractor. The Contractor, upon expiration of order(s), at termination and/or replacement of equipment, shall remove the equipment. The Contractor shall disconnect the analyzer (gas, water, air, etc.) and shall be responsible for all packing and shipping required to remove the analyzer. The Contractor will identify if removable media is required to perform their duties. The Clinical Engineering Department will ensure the removable media is scanned with anti-virus software running current virus definitions prior to connection to any medical device/system. Any Contractor with patient sensitive information that is imported into the removable media device for any reason must purge all patient sensitive information prior to departure from the facility. Prior to termination or completion of this BPA, Contractor/subcontractor must not destroy information received from VA, or gathered/created by the Contractor in the course of performing this BPA without prior written approval by the VA. Any data destruction done on behalf of VA by a Contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the Contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination or completion of the BPA. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the BPA or (ii) disposal or return of the IT equipment by the Contractor/subcontractor or any person acting on behalf of the Contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the Contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the Contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination or completion of the BPA or disposal or return of the IT equipment, whichever is earlier. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the Contractor at the end of lease, for trade-in, or other options. Contractor must accept the system without the drive; VA s initial medical device procurement includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; The equipment Contractor must have an existing BAA if the device being traded in has protected health information stored on it and hard drive(s) from the system are being returned physically intact; and Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or BPA. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that VA security sanitization processes shall be carried out. The Information Security Officer (ISO) needs to maintain the documentation. Facility and Contact information of Local POC s: VA Boston, 1400 VFW Parkway, West Roxbury, MA 02132; Lab Manager Arthur Mcgee, Lab A/O Sylvester Wallace VA Bedford, 200 Springs Road, Bedford, MA 01730; Lab Manager, Doreen Robotnick VA Connecticut, 950 Campbell Ave, West Haven, CT 06516; Lab Manager, Dana Towle VA Newington, 555 Willard Ave, Newington, CT 06111 Attn: Laboratory Bldg 2E, Rm B119; Lab Manager, Dana Towle (consolidated with West Haven) VA Providence, 830 Chalkstone Ave, Providence, RI 02908; Acting Lab Mgr, Christine Long VA Maine, 1 VA Center, Augusta, ME 04330; Lab Manager, Dennis Arbour VA Manchester, 718 Smyth Road, Manchester, NH 03104; Lab Manager, Kevin Hall VA Central Western MA, 421 North Main Street, Leeds, MA 01060; Lab Manager, Robin Lazorik VA White River Junction, 215 North Main Street, White River Junction, VT 05009, Lab Manager, Susan Webber Place of Performance VISN1 Hospitals and Community Based Outpatient Clinics (CBOC) This list may be amended at any period during subject contract to include other VA Medical facilities in VISN1. see site locations below: Site VA Bedford, 200 Springs Road, Bedford, MA 01730 VA West Roxbury 1400 VFW Parkway, West Roxbury, MA 02132 VA Boston, 150 South Huntington Ave, Boston, MA 02130 VA Brockton, 940 Belmont Street, Brockton, MA 02301 VA Connecticut, West Haven Campus, 950 Campbell Ave, West Haven, CT 06516 VA Connecticut, Danbury CBOC, 7 Germantown Road Suite 2B, Danbury CR 06810 VA Connecticut, Errera Community Care Center, 114-152 Boston Post Road, 2nd floor, West Haven, CT 06516 VA Connecticut, Newington Campus, 555 Willard Avenue, Newington, CT 06111 VA Connecticut, New London CBOC, John J. McGuirk Outpatient Clinic, 4 Shaw s Cove, Suite 101, New London, CT 06320 VA Connecticut, Stamford CBOC, Stamford Health System, 1275 Summer Street Suite 102, Stamford, CT 06905 VA Connecticut, Waterbury CBOC, 95 Scovill Street, Waterbury, CT 06706 VA Connecticut, Willimantic CBOC, 1320 Main Street, Willimantic, CT 06226 VA Connecticut, Winsted CBOC, Winsted Health Center, 115 Spencer Street, Winsted, CT 06098 VA Manchester, Somersworth CBOC, 200 Route 108, Somersworth, NH 03878 VA Manchester, Conway CBOC, 71 Hobbs St, Suite 304, Conway, NH 03818 VA Manchester, Portsmouth CBOC, Pease International Tradeport, 302 Newmarket St, Portsmouth, NH 03803-0157 VA Manchester, 718 Smyth Road, Manchester, NH 03104 VA Manchester, Tilton CBOC, 630 West Main St Suite 400, Tilton, NH 03276 VA Providence, 830 Chalkstone Ave, Providence, RI 02908 VA Providence, New Bedford CBOC, 175 Elm St, New Bedford Ma 02740 VA Providence, Hyannis CBOC, 223 Stevens, Hyannis Ma 02601 VA Providence, Middletown CBOC, One Corporate Place, Middletown, RI 02842 VA White River Junction, 215 North Main Street, White River Junction, VT 05009 VA White River Junction, Bennington CBOC, 186 North Street, Bennington, VT 05201 VA White River Junction, VA Outpatient Clinic at Brattleboro, 71 GSP Drive, Brattleboro, VT 05301 VA White River Junction, VA Outpatient Clinic at Burlington Lakeside, 128 Lakeside Avenue, Suite 260, Burlington, VT 05401 VA White River Junction, Keene CBOC, 640 Marlboro Street, Route 101, Keene, NH 03431 VA White River Junction, VA Littleton CBOC, 264 Cottage Street, Littleton, NH 03561 VA White River Junction, VA Outpatient Clinic at Newport, 1734 Crawford Farm Road, Newport, VT 05855 VA White River Junction, Rutland CBOC, 232 West St., Rutland, VT 05701 VA Maine, 1 VA Center, Augusta, ME 04330 VA Maine, Calais CBOC, 50 Union Street, Calais, ME 04619 VA Maine, Caribou CBOC, 163 Van Buren Rd., Caribou, ME 04736-3567 VA Maine, Lewiston/Auburn CBOC, 15 Challenger Dr, Lewiston, ME 04240-1041 VA Maine, Lincoln CBOC, 99 River Rd, Lincoln, ME 04457-4012 VA Maine, Portland CBOC, 144 Fore St Rm 124, Portland, ME 04101-4843 VA Maine, Rumford CBOC, 431 Franklin St, Rumford, ME 04276-2100 VA Maine, Saco CBOC, 655 Main St, Saco, ME 04072-1543 VA Maine, Bangor CBOC, 35 State Hospital Drive, Bangor, ME 04401 VA Maine, Bingham Mobile Clinic, 241 Main Street, Bingham, ME 04920-4015 VA Central Western MA, 421 North Main Street, Leeds, MA 01060 VA Central Western MA, Springfield CBOC, 25 Bond Street, Springfield MA 01104 VA Central Western MA, Franklin County OPC, 143 Munson Street, Greenfield MA 01301 VA Central Western MA, Pittsfield CBOC, 73 Eagle Street, Pittsfield, MA 01201 VA Central Western MA, Fitchburg CBOC, 881 main Street, Fitchburg, MA 01420 VA Central Western MA, Lake Ave Clinic, Lake Ave, Worcester, MA 01605 The BPA s five-year period of performance is from 6/1/2019 to 5/31/2024. Award shall be made to the quoter whose quotation, offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: Evaluation Factor #1: Technical capability Describe equipment and accessories that will be used to support VISN 1 Point of Care Glucose testing needs. Describe how the contractor will provide equipment, service and support as stated in the solicitation and listed in the Statement of Work. Describe connectivity to VA VISTA. Evaluation Factor #2: Past Performance history of the contractor and reputation in the trade. Provide a minimum of 2 VA and 2 Non-VA references for similar type and scope of contract that the offeror has performed. Describe any FDA violations or investigations, if applicable. Contractor shall provide a plan for the phase-in of equipment placement at all sites within 60 calendar days of the award date of the contract. It is understood that due to the large number of sites involved, unusual circumstances may prevent 100% installation within 60 calendar days. Contractor must include a contingency plan to address the need to exceed the 60-calendar day phase-in period. The implementation plan will be submitted with the contractor s technical proposal for this agreement Evaluation Factor #3: Price Lowest price technically acceptable. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The full text of the VAAR Provision or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items (OCT 2018) 52.212-3 Offeror Representations and Certifications-Commercial Items (OCT 2018) FAR provisions: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) 52.211-6 Brand Name or Equal (AUG 1999) 52.223-2 Affirmative Procurement of Bio based Products Under Service and Construction Contracts (SEPT 2013) The following contract clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.204-21 Requirements (OCT 1995) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.224-1 Privacy Act Notification (APR 1984) 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-3 Continuity of Services (JAN 1991) VAAR Clauses 852.203-70 Commercial Advertising (MAY 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.211-72 Technical Industry Standards (NOV 2018) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-70 Contractor Responsibilities (APR 1984) 852.246-71 Rejected Goods (OCT 2018) [Formerly Inspection (JAN 2008), 852.247-71 Delivery Location (OCT 2018) VAAR Provisions: 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- commercial Items (JAN 2019) The following subparagraphs of FAR 52.212-5 are applicable: 16,26,27,27,30,33,42,46,56 All quoters, shall submit the following: 1 copy and information to be submitted electronically to Thomas.Neubelt@va.gov, faxes and mailed copies will not be accepted. This is an open-market combined synopsis/solicitation for products and services as defined herein. The government intends to award a "BPA" from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes, must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" "Quoter," shall list exception(s) and rationale for the exception(s). Submission shall be received not later than Wednesday, May 15, 2019 @ 4PM EST to Thomas.Neubelt@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Email offers will only be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist. Point of Contact Tom Neubelt 802-296-5102 Thomas.neubelt@va.gov NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/WRJVAMROC/DVAMROC/36C24119Q0313/listing.html)
- Record
- SN05308211-F 20190512/190510230032 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |