Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 30, 2019 FBO #6397
SOURCES SOUGHT

V -- Air-Ground Ambulance Services for the EL Paso Veterans Health Care System

Notice Date

5/28/2019
 

Notice Type

Synopsis
 

NAICS

621910 — Ambulance Services
 

Contracting Office

Department of Veterans Affairs;NCO 17- RPO West;NCO 17 Network Contracting Activity;124 E. Hwy 67;Duncanville, Texas 75137
 

ZIP Code

75137
 

Solicitation Number

36C25719Q0816
 

Response Due

6/4/2019
 

Archive Date

7/4/2019
 

Point of Contact

Victoria.Rone3@va.gov
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources, small and other than small businesses, to perform a potential requirement. Respondents are required to be registered and in good standing in The System for Award Management (SAM) https://www.sam.gov/SAM/ Purpose and Objectives: Your responses to the information requested shall assist the Government in determining the appropriate acquisition method. NAICS code: 621910 and Size Standard is $15.0M. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/ Project requirements: Air Ambulance Service Contract for the El Paso Veterans Affairs Health Care System (ELPVAHCS) Anticipated period of performance: Base Year: July 1, 2019 June 30, 2020 Option Year One: July 1, 2020 June 30, 2021 Option Year Two: July 1, 2021 June 30, 2022 Option Year Three: July 1, 2022 June 30, 2023 Option Year Four: July 1, 2023 June 30, 2024 Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: A tailored capability statement indicating the firm s ability to provide the services required in the Description of Service Section. Include any certifications/qualifications for accomplishing repairs the work listed in the Performance Work Statement. The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, small, etc.) pursuant to the applicable NAICS code; Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to Victoria.Rone3@va.gov with the subject line "Air Ambulance Service Contract ((ELPVAHCS)/your company name" by 10:00 AM CST on Tuesday, June 4, 2019. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Description of Service(s): PERFORMANCE WORK STATEMENT (PWS) El Paso Veterans Affairs Health Care System (ELPVAHCS) DESCRIPTION OF SERVICES: The Contract shall furnish all labor, supervision, parts, equipment, and support for 24 hours per day, seven (7) days per week, air ambulance and ground ambulance transport services for the El Paso Veterans Affairs Health Care System (ELPVAHCS) in accordance with all federal, state, city, and local statues. PLACE OF PERFORMANCE: El Paso VA Health Care System VA Medical Center 5001 N Piedras St El Paso, TX 79930 PERIOD OF PERFORMANCE: Base Year: July 1, 2019 June 30, 2020 Option Year One: July 1, 2020 June 30, 2021 Option Year Two: July 1, 2021 June 30, 2022 Option Year Three: July 1, 2022 June 30, 2023 Option Year Four: July 1, 2023 June 30, 2024 COMMON/PROJECTED ROUTES: El Paso Dallas, Texas El Paso Oklahoma City, Oklahoma El Paso Las Vegas, NV El Paso Sierra Vista, AZ El Paso Albuquerque, NM El Paso Little Rock, Arkansas El Paso Huntsville, Texas El Paso Jackson, MS El Paso Killeen, Texas El Paso Madison, WI SCOPE OF WORK SPECIFICATIONS: SPECIAL NOTE: The Air Ambulance Contractor must be a Covered Entity as defined by Medicare. PATIENT TRANSPORTATION: For the purpose of this Contract, all patients shall be transported by Critical Care Air Transport if the patient requires continuous ECG monitoring and/or physical designates a patient as a critical care transport. It is further understood that only a physician or registered nurse with critical care training and current advanced cardiac life support will be designated as the medical flight attendant, in accordance with the standards of the Commission on Accreditation of Medical Transport System (CAMTS) for any critical care transport. Contractor(s) shall refer to the CAMTS Accreditation Standards (latest edition) for determining the standards applicable to each transport. It is understood that only one VA patient will be transported on a trip unless specifically authorized by the VA and approved by the Air Ambulance and Ground Ambulance Contract. When more than one VA patient is transported on a trip, reimbursement shall be made at the rate not exceeding the cost of transporting a single patient; however, the longest distance over which a patient is transported may be claimed when more than one patient is transported in a single airplane concurrently. Under no circumstances will the VA order air ambulance service for more than two passengers for any one flight. Contractor is expected to accept all patients (e.g. heart cases, the mentally disturbed, the critically ill, or communicable disease cases), but has the right to refuse when in the best interest of safety. Contractor shall not accept any patient unless the case manager or other designee authorizes the flight and informs the contractor regarding any medical treatment or care requirements for each patient (such as administration of oxygen or medication). In the event the contractor is unable to support a formal request for patient pick-up service, it shall be the responsibility of the contractor to make arrangements with another air carrier to provide patient transportation. The cost for the substitute service with the replacement air carrier shall be borne by the contractor, to be submitted for reimbursement with the next monthly invoice. However, the government shall pay no more than the contract negotiated rate. ORDERS: Requests for services will be made in writing or by telephone. An authorization number will be provided to the Contractor at the time the order is placed or within 48 hours of transport. A separate number will be used for each trip. The Contractor will commence the flight at the scheduled times unless prevented from doing so by conditions of the weather, in which case he shall immediately notify the Business Office Manager or his designee. The VA physician requesting air ambulance is responsible for delineating medical care of the patient. Medical orders will be issued upon patient pick-up as well as travel authority. It is the provider s responsibility to complete delivery of transfer paperwork to the receiving facilities accepting patient. Orders, requests, or changes will only be made by the authorized VA officials as specified by the VA. Under no circumstances is there to be any deviation on request of any other party. In addition, no deviation will be made by the Contractor. Only designated personnel of the VA Administration are authorized to order the contract services. A current list will be furnished to the Contractor at all times, and upon the contractor s request. People not on this list are not authorized to order services. The Government will not be responsible for services performed by the Contractor for persons not on the list. Payment shall be based upon one-way direct air mileage (nautical mile) as computed on the appropriate Sectional Aeronautical Chart prepared by the Coast and Geodetic Survey. In case a circuitous route must be employed for reasons of safety (such as unfavorable terrain or weather), a copy flight log showing the reason which necessitated the detour from a direct route, shall be provided to the VA. Payment will be paid by the releasing VA facility for travel. The initial transport will be the responsibility of the first facility and return transport (if needed) will be the responsibility of the second facility. The only exception to this rule is for transportation in relation to VA transplant care and for transportation to a VA Parkinson s Disease, Research, Education and Clinical Centers (PADECCs). In such cases, the referring facility is responsible for round trip transportation for either inpatient or outpatient care. RESPONSE TIME/WAITING TIME: Response time: The contractor shall respond to a Patient Pick-Up Call (en route to pick-up location) within two (2) hours. Waiting Time: The contractor shall not be expected to wait more than one (1) hour for patients coming to the VA without receiving further payment. Delays due to causes beyond the control and without the fault of the VA for the beneficiary patient concerned shall not be considered waiting time. Such causes may include, but are not restricted to, acts of God or of the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes or delays caused by weather conditions. GROUND AMBULANCE COORDINATION: Contractor is responsible for coordinating ground ambulance services and to work in conjunction with each VA facility s Point of Contact (POC), along with the contracted ground ambulance carriers for the appropriate Vas. To assist the contractor with this requirement, refer to Attachment #1 (V17 Air Ambulance Transfer and Ground Ambulance POC s). This is a complete list of Government and ground ambulance personnel. In order to provide continuity of transportation, the air ambulance operator should coordinate aircraft departures and arrivals with required surface transportation to avoid any delays at the points of origin and flight destination. If a delay is unavoidable, the patient must be protected from inclement weather, including temperatures that could adversely affect their conditions. NOTE: The Air Ambulance Medical Team shall provide a bedside-to-bedside continuum of care for all patients. PATIENT MEDICAL RECORDS: Contractor shall maintain for a period of five (5) years, a record of each air ambulance operation, including but not limited to the following: Patient s name. Date of flight. Diagnosis. Originating and termination points and patient s condition upon departure and arrival. An in-flight medical attendant s report of the patient s status, including vital signs, level of consciousness, drugs administered, and details of therapeutic intervention. (These notes can be vitally important to those who must provide subsequent care.) Unusual circumstances encountered during the flight, including inordinate altitudes flown, turbulence, times associated with these abnormal conditions, etc. OPERATIONAL REQUIREMENTS: Within 3 business days after award and notification, the successful offer shall supply certifications, competencies, and qualifications with a list of all the personnel and their titles that will be involved in the performance of the resulting contract. Also included must be names and telephone numbers of dispatchers. Contractor shall hold a valid Air Carrier Operating Certification issued by the Federal Aviation Agency (FAA), for an Air taxi operator, a copy of which will be submitted with the bid. The operations authorized under this certificate shall be such that he/she can perform the services required by this contract. The contractor shall abide by all applicable FAA regulations. Contractor shall hold a valid commercial airman s certificate with the appropriate ratings for the conditions of the flight being undertaken and operate under the air taxi rules for that certificate. The contractor shall be CAMTS accredited. Contractor shall comply with all applicable, Federal, State, and Local Regulations governing the operation of an Air Ambulance service. An FAA flight plan shall be filed for any aircraft used for an air ambulance flight under this contract. Wherever practical and possible, the pilot shall take advantage of all existing ground and air communication facilities. Before each flight, the pilot shall obtain the latest information relative to weather, airport conditions and navigational facilities and, further, shall be satisfied that all conditions are such that they will not constitute a hazard. In the event a flight is interrupted short of destination, the contractor shall immediately notify the Business Office Manager and make necessary arrangements. All operations under the contract must be supervised by competent trained personnel who adhere to safe practices. Definite precautions will be taken to keep passengers and spectators away from the aircraft when the power is on. All facilities, including ramps, ramp areas, building passenger areas etc., will be maintained in a clean and orderly condition, free from debris and any accumulation which may constitute an accident or fire hazard. The patient should be sufficiently isolated from the cockpit to minimize in-flight distractions and interference, which would affect flight safety. All operations under the contract shall be supervised by competent, trained personnel who adhere to safe practices. Passengers shall not be allowed to board aircraft when engines are running. Definite precautions shall be taken to keep passengers and spectators away from aircraft when the power is on. The contractor shall provide each air ambulance with an aircrew consisting of the minimum standard required by the FAA and the Texas, New Mexico, and Arizona Department of Health. A medical doctor may be substituted for the attendant. Additional contractor team members may accompany the aircrew at the discretion of the contractor, at no additional cost to the VA. INFORMATION RELAYED BETWEEN PILOT AND MEDICAL ATTENDANT: 1. As a minimum, the pilot should provide the following information to the Medical Flight Attendant: a. ETA (Estimated Time of Arrival). b. Planned flight altitude. c. Significant and/or expected weather. 2. The Medical Flight Attendant should provide at least the following information to the pilot: a. Brief appraisal of the patient s problem and condition. b. Patient s environmental need s e.g. pressurization, temperature, etc. c. Significant changes in the patient s condition during flight. CONTRACT ADMINISTRATION: The Contractor shall contact the Contracting Officer on all matters pertaining to the contract. The Contracting Officer is the only person authorized to obligate the VA, to issue any changes, which affect the price, quantity, quality, or delivery terms of this contract. PAYMENT: Invoices must be submitted by the 10th calendar day of each month for trips provided during the prior month. ONLY ONE INVOICE PER MONTH WILL BE ACCEPTED. The invoice will be reviewed and reconciled to tickets and travel logs. Unauthorized charges will be suspended by the Contracting Officer. Unauthorized charges are those that have not been pre-approved by authorized VA personnel. Supporting documentation may be provided and submitted for payment consideration. Suspended charges will be reviewed by the Contracting Officer as to the validity of the charges and as to whether or not payment will be made. A final determination will be made within 30 days after notifying the Contractor of charges, which are being suspended. The Contractor s invoice must contain the following information: Contract Number. Date of Trip. Authorization number(s) and patient s name. Pick-up and drop-off location of patient. Base Rate. Name and Last Four of Social Security number of patient transported. Documentation of circumstances when billing for waiting time. Any miscellaneous charges for which the Contractor is expecting reimbursement i.e., Toll charges, Waiting Time, etc. VA authorizing official s name. Healthcare Procedure Coding System/National Level II (HCPCS) Contractor must provide a receipt or copy of receipt for all miscellaneous charges (Waiting time, etc.) NOTE: Contractor shall include Attachment 2, Vendor Invoicing Spreadsheet, with a courtesy copy emailed to the COR and CO. Invoices must be submitted electronically SCOPE OF WORK GENERAL REQUIREMENTS A. AIRCRAFT EQUIPMENT AND DESIGN: All aircraft shall be operated within Federal Aviation Administration (FAA) (www.faa.gov) rules and regulations governing air taxi operations. Contractor personnel and passengers shall abide by applicable FAA rules and regulations. All ambulance aircraft used in performance of this contract shall be equipped with functioning two-way radios. Such aircraft shall also be equipped with all flight instruments required by FAA Regulations for the type of flight operations to be conducted. Such aircraft shall also have the facilities to maintain proper cabin temperatures under all flight conditions. Aircraft must have an electrical invertors system for simultaneously required electrical supply for emergency medical equipment; the voltage of which is compatible to the medical equipment required. All medical equipment in the aircraft must be secured in approved racks, bins, or compartments during flight. It is critical that oxygen containers be properly restrained. REQUIREMENTS: The Fixed Wing Aircraft and helicopter shall consist if the medical transport vehicle, transport personnel, patient care equipment, and supplies in accordance with the FAA specifications. The three components must be licensed/certified by the appropriate governmental authority. The air ambulance provider shall be responsible for ensuring that the following exist: Current air ambulance license or certificate; Appropriate license or certificate for the aircraft under applicable Federal Aviation Regulations; and Copies of license or certificate that shall be provided to the Contracting Officer within 3 business days after award. AIRCRAFT MAINTENANCE AND APPEARANCE: All aircraft used in the performance of this contract shall be maintained in the air-worthy condition, in accordance with all applicable FAA regulations by means of an established inspection and maintenance plan. Line inspections shall be performed at least once in the twenty-four (24) hours preceding flight. Aircraft shall be handled exclusively by trained personnel. All ambulance aircraft shall be maintained in clean condition, including windows, and aircraft exterior. Contractor shall own and operate adequate maintenance facilities or shall have a contract with an acceptable shop to perform aircraft maintenance; said contractor to provide that maintenance shall be performed as and when required by the FAA. FUELING PROCEDURES: No air ambulance shall be refueled with a patient aboard unless the fueling procedures are in accordance with those accepted by the FAA in the Certificate Holder s Operations Manual. Precautions shall be taken at all times when aircraft is being refueled with passengers aboard. Prior arrangements should be made with airport authorities to have a fire truck in the immediate vicinity of the aircraft during refueling operations. When a fire truck is not available, additional fire control equipment should be in the immediate vicinity and manned. Patient extrication in the face of a hazardous condition should be welled planned. Fuel fumes can complicate a patient s condition. Accordingly, fueling with a person aboard should be avoided when possible, or if fueling operations are unavoidable, the patient should be temporarily removed from the aircraft if his/her medical condition allows this latitude. SMOKING REGULATIONS AND PRECAUTIONS: Federal Aviation Regulations Part 135.9b prohibits smoking within 10 feet of oxygen storage and dispensing equipment carried on aircraft. Smoking should never be allowed within 50 feet of a parked air ambulance aircraft. LIFEGUARD FLIGHT PLANS: Operators engaging in air ambulance operations should use the word Lifeguard only when expeditious handling is required. An Air Traffic Controller can help a pilot avoid significant weather and turbulence, and can pass information to ground personnel to help expediate the handling of patients. These additional services will be provided when the controller s workload permits. BASIC MEDICAL EQUIPMENT REQUIRED FOR EACH FLIGHT: All medical equipment and supplies required by Texas, New Mexico, and Arizona Department of Health shall be available and maintained to manufacturer s standards and must be in air- worthy condition. The medical equipment and supplies shall be on board and shall be readily accessible for airplane ambulances services of this contract at no extra charge. The VA shall not provide any replacement supplies. Note: Medications, intravenous solutions, dressings, catheterization kitset, for specific patient problems will be provided by the VA. MAINTENANCE OF MEDICAL EQUIPMENT AND SUPPLIES Shall include the following: Each piece of linen and each blanket used for a patient should be cleaned after each use and disinfected as necessary. Each piece of equipment coming into contact with a patient should be properly washed and disinfected after use. Each stretcher pad, mattress, and pillow should be impervious to moisture. Each cover for any pad, mattress, and pillow, and each pad, mattress, and pillow, if used without a cover, should be cleaned and disinfected after each use. All medical equipment and emergency medication used in air ambulance operations must be maintained according to manufacturer s recommendations, and adequate records should be available to indicate that required maintenance has been performed. PATIENT CARE EQUIPMENT AND SUPPLIES: 1. Patient care equipment and supplies shall be available and maintained in an air-worthy condition. The medical equipment and supplies on board shall be readily accessible. All shall have provisions for easy and secure storage. 2. All items may have to be carried with patient during transport to and from the aircraft shall be appropriately packaged. 3. As a minimum, the following items or medical equipment shall be available to be carried on board, and shall comply with Medical and FAA approvals and regulations: a. Medical Oxygen Supply Systems b. Medical Gases and Airway Management Equipment c. Bandages and Medical Supplies d. Musculoskeletal Appliances e. Miscellaneous Medical Equipment 4. The Contractor shall ensure all special requirements are included, such as type of equipment that may need to be permanently installed inside aviation medical transport vehicle, etc. DRY RUNS: The Contractor will be reimbursed at the full contract amount for dry runs, (trips made by the contractor when the beneficiary is not available for pickup). The charge will not be allowed if authorized VA personnel cancel the trip within one (1) hour of the scheduled pick up time. DEFINITIONS: MEDICAL FLIGHT ATTENDANT: 1. A Medical Flight Attendant is defined as any licensed physician, nurse, physicians assistant, or emergency medical technician who has additional training in various aspects of aero medical transportation as specified below. A Medical Flight Attendant may not serve simultaneously as a requirement pilot or crew member on the flight. 2. Qualifications and Training: (a) Only employees of the Contractor who meet the qualifications of the Texas, New Mexico, and Arizona Department of Health will be allowed to perform duties on ambulance runs for the VA. (b) Records of each employee as to character and physical capabilities of performing the duties if an ambulance driver or attendant must be maintained and made available for inspection upon request. (c) Responsibilities during pre-flight, in-flight, and post-flight phases of an air ambulance mission; (d) Legal considerations of air ambulance; (e) Record keeping for air ambulance service; (f) Lifting and moving patients; (g) General patient care in-flight; (h) Medication including the times that medications are administered and the adjustments that are required when changes in time zones are made; (i) Medical equipment used aboard aircraft; (j) Changes in barometric pressure, decompression sickness, and air embolism; (k) Changes in partial pressure of oxygen; (l) Other environmental factors affecting patient care such as humidity, ventilation, noise, etc.; (m) Aircraft system, electrical, pressurization, lighting, ventilation, etc.; (n) Principal of survival; (o) Care of patients who require special consideration in the airborne environment. REGISTERED NURSE/PARAMEDIC: A registered Nurse/Paramedic will be the Medical Flight Attendant when medical conditions required nursing care that is not part of physician assistant or emergency medical technician curriculums. This would include administration of medications and intravenous solutions, tracheotomy care, cardiac monitoring, ventilator-dependent patients, nursing procedures requiring sterile techniques and evaluating medical conditions predisposing to hypoxic conditions in-flight. QUALIFIED REGISTERED NURSE: A qualified Registered Nurse, for the purpose of this contract, is one who has received training and has critical care experience and is proficient in the following areas: (1) Is certified in BCLS or ACLS. (2) Interprets basic and complex EKG rhythms. (3) Administers, monitors, and titrate IV fluids and vasoactive, inotropic, anti-arrhythmic and narcotic agents under the direction of physicians. (4) Recognizes indications for defibrillation and performs procedure. (5) Maintains potency of arterial lines and interprets arterial waveforms. (6) Maintains potency of CVP s and pulmonary artery and catheters, and interprets waveforms obtained from them. (7) Assume responsibility for the care of the patient with a pacemaker (transvaneous and/or cutaneous) insuring proper function, recognizing any malfunction and intervening appropriately. (8) Assume responsibility for the care of intubated patients requiring mechanical ventilation, including: a. Appropriate utilization of P.E.E.P. b. Adjusting ventilator settings according to M. D. orders. c. Assessing/troubleshooting ventilator/patient problems and making adjustments as indicated. d. Can appropriately ventilate by hand (ambu bag) when needed. e. The air ambulance contractor must have access to an aero medical consultant to act as technical advisor to assist the contractor and attending physician in identifying precautions and care required in-flight. f. A record of the qualifications and training of each Medical Flight Attendant and other employees performing under this contract must maintained and made available for inspection by the VA upon request at any time during the term of the contract. g. The VA will not provide primary medical/nursing care in-flight since our personnel do not necessarily qualify in aero medical transport. EMERGENCY MEDICAL TECHNICIAN: When required, Emergency Medical Technicians providing emergency services on ambulances serving VA hospitals and clinics must have the following qualifications. 1. Have completed training in accordance with the standards published by the Department of Health and Human Services with a Minimum of 100 hours or equivalent, which includes 20-hours in-hospital training period, three (3) ambulance runs and pass the certification tests. These standards are the minimum requirements of the Texas, New Mexico, and Arizona Department of Health. 2. The equivalent training program successfully completed by the EMT must be submitted to the VA Acquisition & Material Management Service for appropriate action. 3. The EMT must be certified, licensed, or otherwise officially recognized by the local, state, or regional government or public entity where the emergency ambulance service is operated, or by which it is governed. 4. The EMT must be enrolled periodically in refresher continuing education, or advanced training programs as required by the local or state government entity in which the service is rendered to veterans, but no instance shall this be less frequently than every three years. Such refresher training must be equivalent to that developed by the Texas, New Mexico, and Arizona Department of Health. Such refresher training must be submitted to the VA Acquisition & Material Management Service for the appropriate action. PARAMEDICS: When required, paramedics providing services on ambulances serving VA and clinics must have the following qualifications. 1. Completed training in accordance with the standards published by the Texas, New Mexico, and Arizona Department of Health, which calls for a minimum of 400 hours of training to be licensed in the State of Texas, New Mexico, and Arizona or the equivalent of them. 2. The paramedic must be certified, licensed or otherwise officially recognized by the local, state, or regional government or public entity where emergency ambulance service is operated, or by which it is governed. Such certification must be submitted to the VA Acquisition and Material Management Service for the appropriate action. 3. The paramedic must be enrolled periodically in refresher continuing education, or advanced training programs as required by the local or state government entity in which the service is rendered to veterans, but in no instance, shall this be less frequently than every three years. Such refresher training must be equivalent to that developed by the Department of Health. Such refresher training must be submitted to the VA Acquisition and Material Management Service for the appropriate action. DEVIATIONS FROM FAA REGULATIONS: Deviations from FAA regulations shall be reported in accordance with FAA regulations Part 91.3 and 135.19. Deviation decisions related to flight safety can only be made by the pilot who must consider the safety of all persons aboard as well as the needs of the patient. This Performance Work Statement applies to the below facilities: Passengers, such as family members, may be carried at the discretion of the pilot, providing all applicable FAA regulations are met. There shall be no extra cost to the VA. El Paso Veterans Affairs Health Care System (ELPVAHCS) 5001 N. Piedras St El Paso, Texas 79930 - 4211 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. PERSONNEL Personnel. The contractor shall provide in writing the name and phone number of a person within (10) ten calendar days of the award of the contract. The personnel shall be qualified and experienced to oversee the personnel assigned to perform the installation and maintenance services. The contractor shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor s personnel may be experiencing during the performance of this contract. Unresolved problems shall be referred to the Contracting Officer for resolution. Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge always when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract. Government point of contact (POC). The COR shall be the Government s POC. If required, the COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center. SECURITY STATEMENT: The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer.  No other security statements are required. ACRONYMS AND DEFINITIONS Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. Contracting Officer s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. INSURANCE: Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. QUALITY ASSURANCE SURVEILANCE PLAN (QASP): COR shall use surveillance methods listed below in the administration of this QASP. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) COR shall periodically review major aspects of the PWS to include response time, quality of services provided, equipment uptime and update. COR shall utilize direct observations both from the COR, as well as those of the using department or section to ensure a full 360-degree review of the level of service provided. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections shall be unscheduled, as required.) COR shall routinely inspect service records supplied by vendor with using service to ensure quality of service and positive customer interaction. COR shall periodically monitor interaction of vendor with using service to ensure services are provided timely, efficiently, and meet the customer s needs. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the patient to identify deficiencies. Complaints are then investigated and validated.) COR shall routinely engage customers in discussions regarding services rendered and ensure that all communications from the vendor are professional. COR shall review customer complaints regarding system maintenance, downtime, and general communication with vendor, to ensure vendor is aware of any situations where a high-quality of service may have been compromised. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (28-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/36C25719Q0816/listing.html)
 

Place of Performance

Address: Department of Veterans Affairs;El Paso VA Health Care System;VA Medical Center;5001 N Piedras St;El Paso, Texas

Zip Code: 79930

Country: United States
 

Record

SN05323609-F 20190530/190528230018 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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