SOLICITATION NOTICE
Q -- Neurology On Call RFP
- Notice Date
- 5/29/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 621111
— Offices of Physicians (except Mental Health Specialists)
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 9 (90C);NCO 9;1639 Medical Center Parkway, Suite 400;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- 36C24919R0145
- Response Due
- 6/28/2019
- Archive Date
- 7/13/2019
- Point of Contact
- jack.hagopian@va.gov
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24919R0145 Posted Date: 05/29/2019 Response Date: 06/28/2019 Product or Service Code: Q510 Set Aside (SDVOSB/VOSB): Full and Open NAICS Code: 621111 Contracting Office Address Network Contracting Office 9 (NCO 9), located at 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129 This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Part 13; Simplified Acquisition Procedures. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for proposal (RFP). Submit a written proposal on RFP 36C24919R0145. The Government requires that all Contractors doing business with this office be registered with System for Award Management (SAM). No award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: https://www.sam.gov/. Please ensure that the representations and certifications are completed to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable. In order to register, all firms must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by accessing the Dun & Bradstreet website at https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm or by phone at (800) 234-3867. (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2019-02, May 06, 2019. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://acquisition.gov/comp/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/ (VAAR). (iv) This solicitation is issued as Full and Open Competition. The North American Industry Classification System (NAICS) code is 621111 and the size standard is $11M. (v) This combined synopsis/solicitation is for the following commercial service: The Louisville Robley Rex, KY VA Medical Center, located at 800 Zorn Ave, Louisville, KY 40206 has a need for a non-personal services contract that provides Non Stroke Neurology On-Call services to the Louisville Robley Rex VA Medical Center. The period of performance for this contract will be August 1, 2019 July 31, 2020 with four (4) one-year option periods. The Contractor shall furnish all personnel to provide services necessary to perform onsite Neurology On-Call Services to eligible beneficiaries of the Robley Rex Department of Veterans Affairs Medical Center (hereinafter referred to as VAMC), located in Louisville, Kentucky. The Contractor s physician(s) care shall cover the range of Neurology services (but not to include Stroke service), as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards. Services shall be provided on-site at the Robley Rex Department of Veterans Affairs (VA) Medical Center (VAMC) as stated in the attached PWS. The contractor shall propose a minimum of two (2) key personnel to be credentialed and available for scheduling to meet the requirements of this contract. (vi) PERFORMANCE WORK STATEMENT (See attached PWS) PLACE OF PERFORMANCE: Louisville VA Medical Center 800 Zorn Ave Louisville, KY 40206 (viii) PRICE/COST SCHEDULE of SERVICES The Contractor shall furnish all personnel to provide services necessary to perform onsite Neurology On-Call Services to eligible beneficiaries of the Robley Rex Department of Veterans Affairs Medical Center (hereinafter referred to as VAMC), located in Louisville, Kentucky. The Contractor s physician(s) care shall cover the range of Neurology services (but not to include Stroke service), as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards. Place of Performance: Services shall be provided on-site at the Robley Rex Department of Veterans Affairs (VA) Medical Center (VAMC) (also known as the Louisville VAMC) located at 800 Zorn Avenue, Louisville, KY 40206. Pricing Instructions: The offeror is instructed to edit the number of sub-clins to correspond with the number of key personnel submitted for the contract line item number (CLIN). Affiliate Offerors shall include the title of the personnel submitted. Other commercial health care Offerors shall identify by title/position or level of experience the key personnel submitted. Also, renumber SUB-CLINs if adding or removing Key Personnel. The Contractor shall propose a minimum of two (2) key personnel to be credentialed and be available for scheduling to meet the requirements of the contract. One FTE is defined by VA as a minimum of 80 hours every two week per year and does not include holidays. Schedule of Services and Prices Base Year Period of Performance: August 1, 2019 July 31, 2020 0001 None Board Certified /Board Eligible Neurology On-Call Services (24 hours per day/4 days per week) Fixed daily rate. 219 Day DO NOT PRICE KEY PERSONNEL None 0001a Board Certified /Board Eligible Neurology On-Call Services NAME:_ TITLE/LEVEL OF EXPERIENCE: _ Day $ None 0001b Board Certified /Board Eligible Neurology On-Call Services NAME: TITLE/LEVEL OF EXPERIENCE: _ Day $ 0002 None Board Certified /Board Eligible Neurology Inpatient Consultation (est. 32 consults seen onsite in 1 year) To be paid using 100% of Medicare rate for a level 4 note. 100% 32 Per Note/ Patient seen onsite $_____ TOTAL FOR BASE YEAR $ Option Year 1 Period of Performance: August 1, 2020 July 31, 2021 1001 None Board Certified /Board Eligible Neurology On-Call Services (24 hours per day/4 days per week) Fixed daily rate. 219 Day DO NOT PRICE KEY PERSONNEL None 1001a Board Certified /Board Eligible Neurology On-Call Services NAME:_ TITLE/LEVEL OF EXPERIENCE: _ Day $ None 1001b Board Certified /Board Eligible Neurology On-Call Services NAME: TITLE/LEVEL OF EXPERIENCE: _ Day $ 1002 None Board Certified /Board Eligible Neurology Inpatient Consultation (est. 32 consults seen onsite in 1 year) To be paid using 100% of Medicare rate for a level 4 note. 100% 32 Per Note/ Patient seen onsite DO NOT PRICE TOTAL FOR OPTION YEAR 1 $ Option Year 2 Period of Performance: August 1, 2021 July 31, 2022 2001 None Board Certified /Board Eligible Neurology On-Call Services (24 hours per day/4 days per week) Fixed daily rate. 218 Day DO NOT PRICE KEY PERSONNEL None 2001a Board Certified /Board Eligible Neurology On-Call Services NAME:_ TITLE/LEVEL OF EXPERIENCE: _ Day $ None 2001b Board Certified /Board Eligible Neurology On-Call Services NAME: TITLE/LEVEL OF EXPERIENCE: _ Day $ 2002 None Board Certified /Board Eligible Neurology Inpatient Consultation (est. 32 consults seen onsite in 1 year) To be paid using 100% of Medicare rate for a level 4 note. 100% 32 Per Note/ Patient seen onsite DO NOT PRICE TOTAL FOR OPTION YEAR 2 $ Option Year 3 Period of Performance: August 1, 2022 July 31, 2023 3001 None Board Certified /Board Eligible Neurology On-Call Services (24 hours per day/4 days per week) Fixed daily rate. 218 Day DO NOT PRICE KEY PERSONNEL None 3001a Board Certified /Board Eligible Neurology On-Call Services NAME:_ TITLE/LEVEL OF EXPERIENCE: _ Day $ None 3001b Board Certified /Board Eligible Neurology On-Call Services NAME: TITLE/LEVEL OF EXPERIENCE: _ Day $ 3002 None Board Certified /Board Eligible Neurology Inpatient Consultation (est. 32 consults seen onsite in 1 year) To be paid using 100% of Medicare rate for a level 4 note. 100% 32 Per Note/ Patient seen onsite DO NOT PRICE TOTAL FOR OPTION YEAR 3 $ Option Year 4 Period of Performance: August 1, 2023 July 31, 2024 4001 None Board Certified /Board Eligible Neurology On-Call Services (24 hours per day/4 days per week) Fixed daily rate. 219 Day DO NOT PRICE KEY PERSONNEL None 4001a Board Certified /Board Eligible Neurology On-Call Services NAME:_ TITLE/LEVEL OF EXPERIENCE: _ Day $ None 4001b Board Certified /Board Eligible Neurology On-Call Services NAME: TITLE/LEVEL OF EXPERIENCE: _ Day $ 4002 None Board Certified /Board Eligible Neurology Inpatient Consultation (est. 32 consults seen onsite in 1 year) To be paid using 100% of Medicare rate for a level 4 note. 100% 32 Per Note/ Patient seen onsite DO NOT PRICE TOTAL FOR OPTION YEAR 4 $_______________________ TOTAL ESTIMATED CONTRACT, BASE + 4 OPTIONS YEARS $_______________________ NOTE: 52.217-8 Option to Extend Services is included as part of the solicitation and contract. The six-month extension must be evaluated as a part of the government's initial negotiation. Offerors are not required to submit pricing for clause 52.217-8. The prices offered for the last year s option prices will be used for any extension exercised under FAR Clause 52.217-8. Minimum & Maximum The Government s guaranteed minimum during the life of this contract is $10,000. The Government s contract ceiling amount during the life of this contract is $1,400,000. Authority This acquisition is being processed under the authority of FAR 13.5 Simplified Procedures for Certain Commercial Items and, therefore, will utilize simplified procedures for soliciting competition, evaluation, award documentation, and notification. Basis for Award One award will be made to the offeror whose proposal represents the best value to the Government considering price and non-price factors as listed in clause 52.212-2 Evaluation-Commercial Items. Contract will be Fixed Price (unit) Price Indefinite Delivery / Indefinite Quantity by Contract Line Item (CLIN). The Government may award a contract on the basis of initial proposal received, without discussions. Therefore, each initial proposal should contain the offeror's best terms from a price and technical standpoint. Instructions to offerors on price and technical proposal submissions are found under clause 52.212-1, Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items. (ix) FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS PLEASE PROVIDE THE FOLLOWING TO JACK HAGOPIAN, CONTRACT SPECIALIST AT jack.hagopian@va.gov. Complete and return Contractor s Contract Administration Data below. Complete and return Price/Cost Schedule in Section viii. Complete and return provision 52-212-3 with proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov Proposal Content: Your proposal shall be separated into three (3) distinct sections corresponding to the three evaluation factors: Technical, Past/Present Performance and Price, as noted below. Submission Instructions: PROPOSAL DUE DATE: Proposals are due no later than 4:30 p.m., Central Time, Friday, June 28, 2019. Proposals may be emailed to jack.hagopian@va.gov. It is the responsibility of the offeror to follow-up and ensure the proposal was received electronically. Several emails may be sent to ensure that attachment size limitations are not exceeded. Proposal shall not be FAXED. Proposal Format: All attachments/documents shall be on 8 ˝ x 11 paper. All electronic files shall be in MS Word.doc or.docx and MS Excel.xls format, as applicable (unprotected). Offerors shall return the entire solicitation fully intact. Price Schedule: Offerors are reminded that pricing schedules are necessary for the base year and EACH option period. Price proposals should be separate and distinct from the technical proposal. All questions regarding this solicitation must be submitted to the Contract Specialist in writing by email to jack.hagopian@va.gov no later than 12 noon, Central Time, Wednesday, June 11, 2019. The offeror shall bear all costs associated with the preparation and submission of the proposal. The Veterans Affairs will in no case be responsible or liable for the cost incurred by the offeror, regardless of the outcome of the selection process. The Government reserves the right to make award without discussions. The Government also reserves the right to make no award. (End of Addendum to 52.212-1) (x) FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTOR 1: TECHNICAL: In support of the requirements contained in the Statement of Work (SOW), Attachment 1, offerors are instructed to provide the following documentation for evaluation: Company background including number of years of experience company possesses providing IONM services and how they propose to meet the requirements as stated in the Performance Work Statement. Listing of all current licenses/certifications of offeror organization e.g., Joint Commission, etc., if applicable Copies of all current licenses/certifications of proposed service providers (i.e. Basic Life Support; Advanced Life Support; Certification for Neurophysiological Intraoperative Monitoring (CNIM); Certification on equipment proposed; etc.) Minimum qualifications and continuing education requirements for each service provider submitted for performance under this contract Copies of Curriculum Vitae (CV) or resume of each service provider submitted for performance under this contract Evidence of Malpractice Insurance for all technicians submitted for performance under this contract Information on malpractice claims, terminations or suspension of privileges filed or imposed in the last five (5) years for all service providers proposed for performance under this contract. If applicable, submit copies of claims and disposition of each. If none, so state/certify in your submittal. Failure to provide requested documentation may disqualify offer from consideration. Certification Memo that all contractor and subcontractor employees that will have access to VA sensitive information have successfully undergone employee screening/background checks as a condition of employment Manufacturer name and model of contractor devices offered for performance under this contract. Include, as a minimum, manufacturer s specification sheets (glossies) or equivalent data for each device. Availability / number of days after contract award for full implementation including availability of all VA-approved contractor personnel and IONM equipment. FACTOR 2: PAST PERFORMANCE Offerors will be evaluated on their record of Past Performance in accordance with FAR Part 15.305. Past performance information is one indicator of an offeror s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor s performance shall be considered. The Government may use Contractor Performance Assessment Reporting System (CPARS), information in the offeror s proposal, and information obtained from other sources. Past performance will be evaluated as outstanding, satisfactory or unsatisfactory. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Offerors are reminded to provide the Past Performance Information sheets (Attachment 4) to three (3) Business References who have first-hand knowledge of performance relative to the same type of services, dates of contract performance, and total contract amount. Your business references should send this form to Jack Hagopian, Contract Specialist, at jack.hagopian@va.gov, no later than June 28, 2019. FACTOR 3: PRICE FACTOR (a) Price will be evaluated on the basis of its reasonableness and accuracy to the Government. The offeror shall submit its best terms from Section (VIII). PRICE/COST SCHEDULE. Acknowledge any and all amendments to the solicitation. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (xi) CONTRACT ADMINISTRATION DATA Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: Company Name: Administrative Contact: Clinical Contact: Title: Address: City/State/Zip: Overnight Mailing Address (if different from above): _________ _________ Phone & Fax No.: Phone: Fax: ______________ E-Mail: _______________________________ 2nd email contact: ________________________________ Tax ID No.: ___________________________________ DUNS No.: ________________________________________ b. GOVERNMENT: Jack Hagopian, Contract Specialist Alyson Allman, Contracting Officer (CO) Department of Veterans Affairs Network Contract Activity - VISN 9 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Overnight Mailing Address: Same as above Phone: (615) 225-3425 E-Mail: jack.hagopian@va.gov Subcontracting Monitoring and Compliance: Subcontracting Commitments: This solicitation includes VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the Contracting Officer (CO) may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. (xii) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via the SAM website at https://www.sam.gov/portal/public/SAM/. If an offeror has not completed the annual representations and certifications electronically at the SAM website https://www.sam.gov/portal/public/SAM/ the offeror shall complete only paragraphs (c) through (o) of this provision. (xiii) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition; as well as the following addenda: FAR 52.203-3 Gratuities, FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper; FAR 52.204-7, System for Award Management; FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.204-13 System for Award Management Maintenance; 52.204-21 Basic Safeguarding of Covered Contractor Information Systems; FAR 52.216-18 Ordering (Fill-in = effective date of the contract through expiration date of the contract; FAR 52.216-19 Order Limitations (Fill-in = (a) Minimum Order $10,000, (b) Maximum Order $100,000 and $500,000); FAR 52.216-22 (d) (Fill-in= expiration of contract period of performance); FAR 52.217-8 Option to Extend Services (Fill-in = 60 days); 52.217-9 Option to Extend the Term of the Contract (Fill-ins = 30 days of contract expiration. The specified rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.); FAR 52.223-10 Waste Reduction Program; FAR 52.224-1 Privacy Act Notification; FAR 52.224-2 Privacy Act; 52.227-14 Rights in Data General; FAR 52.228-5 Insurance Work On A Government Installation; FAR 52.232-39 Unenforceability of Unauthorized Obligations; FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors; FAR 52.237-3 Continuity of Services; FAR 52.246-16 Responsibility for Supplies; CL-120 Supplemental Insurance Requirements (Fill-in= General Liability $500,000 per occurrence; Automobile Liability $200,000 per person; $500,000 per occurrence; $20,000 property damage); VAAR 852.203-70 Commercial Advertising; VAAR 852.237-7 Indemnification and Medical Liability Insurance (Fill-In = State Minimum); VAAR 852.237-70 Contractor Responsibilities (Fill-in = KY); 52.252-2 Clauses Incorporated by Reference (fill-in = https://www.acquisition.gov/browsefar). (xiv) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Order-Commercial Items, applies to this acquisition. Within FAR 52.212-5, the following clauses apply: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government, FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters, 52.219-8 Utilization of Small Business Concerns, 52.219-14 Limitations on Subcontracting, 52.219-28 Post Award Small Business Program Representation, FAR 52.222-3, Convict Labor, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible. Veterans, FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50 Combating Trafficking in Persons, FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving, FAR 52.225-13 Restrictions on Certain Foreign Purchases, FAR 52.222-17 Non-displacement of Qualified Workers. (xv) The clause FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. Within FAR 52.212-1, the following provisions apply: FAR 52.209-7 Information Regarding Responsibility Matters; FAR 52.216-1 Contract Type (fill-in = Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ)); FAR 52.219-1 Small Business Program Representations; FAR 52.233-2 Service of Protest; VAAR 852.233-70 Protest Content/Alternative Dispute Resolution; VAAR 852.233-71 Alternate Protest Procedure; 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.271-70 Nondiscrimination in Services Provided to Beneficiaries. (xvi) The date, time, and place for submission of proposals are as follows: Friday, June 28, 2019 at 4:30 p.m. Central Time. ORAL OFFERS WILL NOT BE ACCEPTED. Submit written offers via email: jack.hagopian@va.gov Solicitation Questions: Interested offerors must submit any questions concerning the solicitation by Wednesday, June 11, 2019 at 12 noon Central Time. Questions not received by the due date may not be considered. See attached document: Attachment 1 Neurology On-Call - SOW. See attached document: Attachment 2 Neurology On-Call - QASP. See attached document: Attachment 3 Contractor Certification of Immigration. See attached document: Attachment 4 Past Performance Survey. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (29-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
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