Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 31, 2019 FBO #6398
SOLICITATION NOTICE

S -- Grease Trap Cleaning 671-19-2-5060-0039

Notice Date

5/29/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

562998 — All Other Miscellaneous Waste Management Services
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

36C25719Q0696
 

Response Due

6/3/2019
 

Archive Date

7/3/2019
 

Point of Contact

michael.simington@va.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is 36C25719Q06960. This acquisition is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, effective October 26, 2018. The associated North American Industrial Classification System Code (NAICS) for this procurement is 562998 with a small business standard of $7.5 size standards. This acquisition is solicited as a 100% set-aside for Small Businesses. Network Contracting Office 17 requests responses from qualified sources capable of providing the following item(s): ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 6.00 JB __________________ __________________ REQUEST FOR SERVICE CONTRACT FROM APRIL 1, 2019 THRU MARCH 31, 2020 PUMP OUT APPROXIMATELY 6000 GALLONS OF SOLID AND LIQUID WASTE FROM GREASE TRAPS LOCATED AT REAR OF AUDIE L. MURPHY HOSPITAL. THIS WORK WILL BE ACCOMPLISHED ON A BIMONTHLY BASIS (EVERY 60 DAYS). ***NEED TO ESTABLISH NEW CONTRACT WITH BASE YEAR + OPTION YEARS*** Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0002 4.00 JB __________________ __________________ PUMP OUT APPROX. 1500 GAL. OF SOLID AND LIQUID WASTE FROM GREASE TRAP LOCATED AT VILLA SERENA SOCIAL TREATMENT CENTER, 4455 HORIZON HILL, SAN ANTONIO, TX 78230. TO BE PERFORMED TRI-MONTHLY. Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0003 6.00 JB __________________ __________________ SERVICE 1500GAL CANTEEN GREASE TRAP LOCATED AT ALMVAH SERVICE TO BE PROVIDED EVERY 60 DAYS. Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0004 1.00 EA __________________ __________________ Environmental Fee Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0005 5.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT ALMD AND VILLA SERENA. Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0006 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN KITCHEN AT KD (7000GL) ONCE EVERY 90 DAYS. Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0007 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN CANTEEN AT KD (1500 GL) ONCE EVERY 90 DAYS. Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 0008 4.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT KD Contract Period: Base POP Begin: 06-05-2019 POP End: 06-04-2020 1001 6.00 JB __________________ __________________ REQUEST FOR SERVICE CONTRACT FROM APRIL 1, 2019 THRU MARCH 31, 2020 PUMP OUT APPROXIMATELY 6000 GALLONS OF SOLID AND LIQUID WASTE FROM GREASE TRAPS LOCATED AT REAR OF AUDIE L. MURPHY HOSPITAL. THIS WORK WILL BE ACCOMPLISHED ON A BIMONTHLY BASIS (EVERY 60 DAYS). ***NEED TO ESTABLISH NEW CONTRACT WITH BASE YEAR + OPTION YEARS*** Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1002 4.00 JB __________________ __________________ PUMP OUT APPROX. 1500 GAL. OF SOLID AND LIQUID WASTE FROM GREASE TRAP LOCATED AT VILLA SERENA SOCIAL TREATMENT CENTER, 4455 HORIZON HILL, SAN ANTONIO, TX 78230. TO BE PERFORMED TRI-MONTHLY. Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1003 6.00 JB __________________ __________________ SERVICE 1500GAL CANTEEN GREASE TRAP LOCATED AT ALMVAH SERVICE TO BE PROVIDED EVERY 60 DAYS. Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1004 1.00 EA __________________ __________________ Environmental Fee Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1005 5.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT ALMD AND VILLA SERENA. Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1006 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN KITCHEN AT KD (7000GL) ONCE EVERY 90 DAYS. Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1007 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN CANTEEN AT KD (1500 GL) ONCE EVERY 90 DAYS. Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 1008 4.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT KD Contract Period: Option 1 POP Begin: 06-05-2020 POP End: 06-04-2021 2001 6.00 JB __________________ __________________ REQUEST FOR SERVICE CONTRACT FROM APRIL 1, 2019 THRU MARCH 31, 2020 PUMP OUT APPROXIMATELY 6000 GALLONS OF SOLID AND LIQUID WASTE FROM GREASE TRAPS LOCATED AT REAR OF AUDIE L. MURPHY HOSPITAL. THIS WORK WILL BE ACCOMPLISHED ON A BIMONTHLY BASIS (EVERY 60 DAYS). ***NEED TO ESTABLISH NEW CONTRACT WITH BASE YEAR + OPTION YEARS*** Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2002 4.00 JB __________________ __________________ PUMP OUT APPROX. 1500 GAL. OF SOLID AND LIQUID WASTE FROM GREASE TRAP LOCATED AT VILLA SERENA SOCIAL TREATMENT CENTER, 4455 HORIZON HILL, SAN ANTONIO, TX 78230. TO BE PERFORMED TRI-MONTHLY. Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2003 6.00 JB __________________ __________________ SERVICE 1500GAL CANTEEN GREASE TRAP LOCATED AT ALMVAH SERVICE TO BE PROVIDED EVERY 60 DAYS. Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2004 1.00 EA __________________ __________________ Environmental Fee Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2005 5.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT ALMD AND VILLA SERENA. Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2006 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN KITCHEN AT KD (7000GL) ONCE EVERY 90 DAYS. Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2007 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN CANTEEN AT KD (1500 GL) ONCE EVERY 90 DAYS. Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 2008 4.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT KD Contract Period: Option 2 POP Begin: 06-05-2021 POP End: 06-04-2022 3001 6.00 JB __________________ __________________ REQUEST FOR SERVICE CONTRACT FROM APRIL 1, 2019 THRU MARCH 31, 2020 PUMP OUT APPROXIMATELY 6000 GALLONS OF SOLID AND LIQUID WASTE FROM GREASE TRAPS LOCATED AT REAR OF AUDIE L. MURPHY HOSPITAL. THIS WORK WILL BE ACCOMPLISHED ON A BIMONTHLY BASIS (EVERY 60 DAYS). ***NEED TO ESTABLISH NEW CONTRACT WITH BASE YEAR + OPTION YEARS*** Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3002 4.00 JB __________________ __________________ PUMP OUT APPROX. 1500 GAL. OF SOLID AND LIQUID WASTE FROM GREASE TRAP LOCATED AT VILLA SERENA SOCIAL TREATMENT CENTER, 4455 HORIZON HILL, SAN ANTONIO, TX 78230. TO BE PERFORMED TRI-MONTHLY. Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3003 6.00 JB __________________ __________________ SERVICE 1500GAL CANTEEN GREASE TRAP LOCATED AT ALMVAH SERVICE TO BE PROVIDED EVERY 60 DAYS. Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3004 1.00 EA __________________ __________________ Environmental Fee Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3005 5.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT ALMD AND VILLA SERENA. Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3006 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN KITCHEN AT KD (7000GL) ONCE EVERY 90 DAYS. Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3007 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN CANTEEN AT KD (1500 GL) ONCE EVERY 90 DAYS. Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 3008 4.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT KD Contract Period: Option 3 POP Begin: 06-05-2022 POP End: 06-04-2023 4001 6.00 JB __________________ __________________ REQUEST FOR SERVICE CONTRACT FROM APRIL 1, 2019 THRU MARCH 31, 2020 PUMP OUT APPROXIMATELY 6000 GALLONS OF SOLID AND LIQUID WASTE FROM GREASE TRAPS LOCATED AT REAR OF AUDIE L. MURPHY HOSPITAL. THIS WORK WILL BE ACCOMPLISHED ON A BIMONTHLY BASIS (EVERY 60 DAYS). ***NEED TO ESTABLISH NEW CONTRACT WITH BASE YEAR + OPTION YEARS*** Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4002 4.00 JB __________________ __________________ PUMP OUT APPROX. 1500 GAL. OF SOLID AND LIQUID WASTE FROM GREASE TRAP LOCATED AT VILLA SERENA SOCIAL TREATMENT CENTER, 4455 HORIZON HILL, SAN ANTONIO, TX 78230. TO BE PERFORMED TRI-MONTHLY. Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4003 6.00 JB __________________ __________________ SERVICE 1500GAL CANTEEN GREASE TRAP LOCATED AT ALMVAH SERVICE TO BE PROVIDED EVERY 60 DAYS. Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4004 1.00 EA __________________ __________________ Environmental Fee Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4005 5.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT ALMD AND VILLA SERENA. Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4006 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN KITCHEN AT KD (7000GL) ONCE EVERY 90 DAYS. Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4007 4.00 JB __________________ __________________ SERVICE GREASE TRAPS IN CANTEEN AT KD (1500 GL) ONCE EVERY 90 DAYS. Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 4008 4.00 JB __________________ __________________ SERVICE HYDRO-JET PRIMARY GREASE LINES FROM KITCHENS TO GREASE TRAPS TO SEWER LINES ONCE EVERY 180 DAYS. AT KD Contract Period: Option 4 POP Begin: 06-05-2023 POP End: 06-04-2024 STATEMENT OF WORK Provide all necessary labor, materials, equipment, tools, and trucks to pump out or vacuum grease traps and jetting sewers at the locations listed below in accordance with the specifications of the Statement of Work. Services must be performed by licensed and experienced Contractors for the type of services as further defined in the Statement of Work. The location for services are as follows: 1. Audie L. Murphy Medical Center, 7400 Merton Minter Street, San Antonio TX 2. Villa Serena, 4455 Horizon Hill Blvd, San Antonio, TX 3. Kerrville VA, 3600 Memorial Blvd, Kerrville, TX 1.0 PRE-OFFER SITE VISIT Contactor is encouraged to make pre-bid site visit to the locations to collect information concerning total number of units to be pumped, maintained and supplies required to accomplish the task successfully. Failure to visit the site must not relieve the successful contractor from responsibility for properly estimating the difficulty or cost of successfully furnishing all services and work required under this contract. Prospective Contractors may call Engineering Service to arrange an inspection during normal working hours. The point of contact for the interceptors at ALMD will be Robert DeSoto, at 210-617-5112. 2.0 GENERAL SCOPE OF WORK a. Quarterly March, June and September, December Contractor must clean grease traps at Kerrville and Villa Serena: 1. Contractor will remove all grease, sludge, and caked detergent from grease traps. Contractor will ensure in-lets are free of grease. Contractor will scrape sides of grease traps to remove any clinging substance and leave area above and around grease traps in a sanitary condition. 2. Area is to be left in a sanitary condition. 3. Contractor will remove and dispose of refuse off station. 4. A manifest of hauled liquid waste receipt will be provided to South Texas Veterans Health Care System, Audie L. Murphy Division immediately upon completion. 5. In accordance with San Antonio Water Systems Ordinance Chapter 34 Article 5 Division 4 Sec 34-527(d), contractor will perform annual inspection of each interceptor. b. Every Sixty (60) Days March, May, July, September, November, January Contractor must clean grease trap at Audie L. Murphy Nutrition and Food Services and Canteen: 1. Contractor will remove all grease, sludge, and caked detergent from grease traps. Contractor will ensure in-lets are free of grease. Contractor will scrape sides of grease traps to remove any clinging substance and leave area above and around grease traps in a sanitary condition. 2. Area is to be left in a sanitary condition. 3. Contractor will remove and dispose of refuse off station. 4. A manifest of hauled liquid waste receipt will be provided to South Texas Veterans Health Care System, Audie L. Murphy Division immediately upon completion. 5. In accordance with San Antonio Water Systems Ordinance Chapter 34 Article 5 Division 4 Sec 34-527(d), contractor will perform annual inspection of each interceptor. c. Semi-Annual March or April, weather dependent and with COR approval, Contractor must perform hydro-jetting on al sewer lines: 1. Contractor is to hydro-jet from each interceptor, from the kitchen to the entrance of the interceptor, and from the interceptor to the sewer line at all three locations 2. Area is to be left in a sanitary condition. 3. Contractor will remove and dispose of refuse off station. 4. A manifest of hauled liquid waste receipt will be provided to South Texas Veterans Health Care System, Audie L. Murphy Division immediately upon completion. 5. In accordance with San Antonio Water Systems Ordinance Chapter 34 Article 5 Division 4 Sec 34-527(d), contractor will perform annual inspection of each interceptor. d. All other areas will be accomplished Monday through Friday starting at 5:00 AM, and will be verified by the Contracting Officers Technical Representative. e. Vendors must inspect the size of the premises to fully inform themselves of the nature of the work and the conditions under which the work is to be performed when preparing their quotations. Vendors must report to the Engineering Office and a representative of that office will accompany them to the site. Failure to do so will in no way relieve the successful vendor from the necessity of furnishing any materials or performing any labor that may be required to complete the work in strict accordance with the true intent and meaning of the specifications without additional cost to the VA. f. Additional testing required by the EPA for sludge removal from the traps must be at the expense of the contractor, not the VA Medical Center. 3.0 TECHNICAL REQUIREMENTS The contractor must provide a list of previous experience as listed below to include the name of the facility/company, location, facility/company size, year completed, and a Point of Contact: 1. Minimum of there (3) years relevant and verifiable references, including contract number, dates of performance, point of contact, and telephone number. 2. These references should show ability to perform the services required by this contract. 3. Identify any Federal, State, Local Government, and private contracts that are similar in nature, scope and size. 4. References should include all on-going contracts or those completed within the last three (3) years. 4.0 SAFETY DATA SHEETS Prior to commencement of services, the Contractor must provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations. 5.0 AUTHORIZED SERVICES Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the contractor must notify the Contracting Officer or COR of the nature and reasoning for additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under an amendment to the contract or a separate purchase authorization. No emergency type work is authorized. 6.0 SAFETY STANDARDS The contractor is required to adhere to all VA, OSHA and EPA safety related policies, procedures, standards and regulations. The contractor must convey to its personnel and consultants the appropriate information regarding safety requirements, including the requirements of hazard communication. 7.0 REPORTS A written Employee Service Report (ESR) report and updated electronic files documenting amount of work completed during the specific visit. Report must be in format mutually acceptable to VA and Contractor. The report must also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments. 1. Name of Contractor 2. Name of Field Service Employee (FSE) who performed services 3. Contractor service ESR number/log number 4. Date, time (starting and ending), of the striping conducted that day 5. VA purchase order number (Using the incorrect number could delay processing of invoices) 6. Identification of locations that have been re-painted and if any issues interfered with the completion of any line stripping. 7. Signatures of the FSE performing the services and the VA employee who witnessed the services described NOTE: A copy of the manifest of hauled liquid waste receipt must be uploaded with your invoice along with the ESR. Not providing this documentation can result in a delay in payment. 8.0 HOURS OF OPERATION 1. Normal hours of operation for the Medical Center are Monday through Friday from 8:00 am to 4:30 pm, excluding National holidays. All work is to be completed after hours. 2. Federal and National Holidays observed by the VAMC National Holidays Federal Holidays New Year s Day M L King s Birthday Labor Day Columbus Day Independence Day President s Day Memorial Day Veteran s Day Thanksgiving Day Independence Day Christmas Day When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday must be observed as a legal holiday. 9.0 COMPLIANCE WITH THE GENERAL SAFETY REGULATIONS A. All Contractors and Subcontractors performing services for the Government must comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also all Contractors and Subcontractors must be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. B. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. must be OSHA approved for the work to be performed. Contractor must use caution signs as required by OSHA Regulations. Caution signs must be on-site on commencement of Contract. C. The Contractor must purchase and issue all chemicals in their original containers. Materials that require precautionary warnings must have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action. D. Contractor must furnish to the COR two (2) copies of Material Safety Data Sheets (MSDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's MSDS must be provided to the COR for approval, prior to the product being used at the facility. 10.0 DOCUMENTATION/REPORTS The documentation will include detailed descriptions of the scheduled and unscheduled maintenance (i.e., emergency repairs) procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards or the manufacturer's specifications. Such documentation must meet the guidelines as set forth in the conformance standards section. The ESR will consist of a separate PM report for the item(s) covered under the "specific" contract. Each ESR must, at a minimum, document the following data legibly and in complete detail: A. Name of contractor and contract number. B. Name of employee or name of individual who performed services. C. Date, time (starting and ending), equipment downtime and hours on-site for service call. E. VA purchase order number(s) covering the call if outside normal working hours. F. Description of problem reported by COR/user (if applicable). G. Identification of equipment to be serviced: ID number, manufacturer's name, device name, model number, serial number, and any other manufacturer's identification numbers. H. Itemized Description of Service Performed (including, if applicable, Costs associated with after normal working hour services) including: Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action. I. Total cost to be billed (If Applicable --i.e., part(s) not covered or service rendered after normal hours of coverage). J. Signatures: 1. Employee who performed services. 2. VA Employee who witnessed service described. 11.0 CONDITION OF EQUIPMENT The Contractor accepts responsibility for the equipment described in this solicitation, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. 12.0 PROTECTION OF GOVERNMENT PROPERTY During work execution, the Contractor must take special care to protect Government property including furniture, walls, baseboards, ceiling tiles, and other surfaces. Accidental splashes must be removed immediately. Damage resulting from the Contractor operations must be repaired by the Contractor, including painting, refinishing, ceiling tile replacement or replacement, if necessary, at no additional cost to the Government and to match the existing finish, paint or ceiling tile. The Contractor must be responsible to meet OSHA/Safety requirements in the performance of the work. This must include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor must be held responsible for any injuries and /or damage, which may be caused because of the Contractors failure to adhere to these requirements. Damage - Extreme caution must be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor s expense. 13.0 FACILTY CHECK-IN REQUIREMENTS The Contractor must be required to report to the Audie L. Murphy, Room L001 to log in for services performed under this contract. This check in is mandatory. Audie L. Murphy Contact Person(s): Robert DeSoto Telephone Number & Extension: 210-617-5112 Kerrville Contact Person: Billy Steele Telephone Number & Extension: 830-896-2020 Villa Serena Contact Person: _____________________________________ Telephone Number & Extension: ____________________________________ 14.0 Information Systems Officer, Information Protection The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. 15.0 Privacy Officer The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified. 16.0 Records Manager Records Manager: a. Contractor must comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. c. In accordance with 36 CFR 1222.32, Contractor must maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. d. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230. e. The Contractor must immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor must ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor must not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it must be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government must be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. g. The Contractor must only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy. h. The Contractor must not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract. i. The Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. j. The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. k. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. 17.0 DEFINITIONS/ACRONYMS Acceptance Signature VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status. CO Contracting Officer COR Contracting Officer s Representative ESR Employee/Vendor Service Report A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. FSE Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises. SAWS San Antonio Water System Ordinance VA Veterans Affairs VAMC Department of Veterans Affairs Medical Center NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (29-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/36C25719Q0696/listing.html)
 

Record

SN05325514-F 20190531/190529230046 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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