SOLICITATION NOTICE
R -- Implementation of National Reording and Film Plan
- Notice Date
- 5/30/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 519120
— Libraries and Archives
- Contracting Office
- Library of Congress, Contracts Services, Contracts Services, 101 Independence Ave SE, Washington, DC, 20540-9411
- ZIP Code
- N/A
- Solicitation Number
- 030ADV19R0232
- Response Due
- 6/12/2019
- Point of Contact
- Monica Montague, Contract Specialist, Phone 2027079173, - Jake von Reyn , Contracting Officer, Phone 202-707-0589, Fax 202-707-8611
- E-Mail Address
-
momo@loc.gov, jare@loc.gov
- Small Business Set-Aside
- N/A
- Description
- C.1. OVERVIEW / BACKGROUND. The U.S. Congress created the National Recording Preservation Board (NRPB) through the National Recording Preservation Act of 2000 (Public Law 106-474); the legislation was reauthorized in 2016 (PL114-217). The U.S. Congress created the National Film Preservation Board (NFPB) through the National Film Preservation Act of 1988 (PL100-446); Congress most recently reauthorized the NFPB in 2016 (PL114-217). As part of Public Law 114-217, the United States Congress has mandated that the Library of Congress (the Library): 1) “implement a comprehensive national recording preservation program”, 2) “carry out the comprehensive national film preservation program for motion pictures established under the National Film Preservation Act” and 3) “review the comprehensive national film preservation plan, and amend it to the extent necessary.” The resulting contract shall fulfill the above Congressional mandates by implementing selected recommendations found in the National Recorded Sound Preservation Plan and the National Film Preservation Plan. The National Recorded Sound Preservation Plan published in February 2013 contains 32 recommendations (comprised of 84 separate action items) to implement, many of which are lengthy, time-consuming projects. The National Film Preservation Plan was published in 1994 and while much of that publication remains timely, portions need updating in response to technological and other changes since then. Additional related studies published by the Library--such as the December 2013 Survival of American Silent Feature Films: 1912-29--added additional recommendations and action items. These Congressionally-mandated efforts far exceed the capacity of Library staff. The resulting contract will enable a contractor to perform the work promptly and effectively in order to fulfill the two Congressional mandates: to implement the National Recording Preservation Plan and to continue implementation and updates to the National Film Preservation Plan, as required. The resulting contract shall support seven separate tasks: 1) National Recording Registry Radio Programs, 2) Traveling Archivists/Experts Program, 3) Stewardship of Indigenous Materials in Audio-Visual Preservation Archival Community, (4) Implementation of 2019 Local Television News Summit recommendations, 5) Diversity and Inclusion Pilot Program, 6) National Film Registry Amateur Film/Home Movie 17-film touring program, and 7) Analysis of Selected Remaining Recording Plan Recommendations. The resulting contract will assist the mission of the Library’s Packard Campus and the Library’s National Film and Recording Preservation Boards to preserve our recording sound and film/moving image heritage for future generations. C.2. SCOPE The Contractor shall implement the National Recording Plan recommendations, as well as implement and update sections of the National Film Preservation Plan recommendations in order to satisfy U.S. Congress mandates under Public Law 114-217, as described above. C.3. REQUIREMENTS The Contractor shall submit all presentations and broadcasts to the COR for formal review and approval prior to their presentation or broadcast. C.3.1. Production of National Recording Registry Radio Programs: Description: The Contractor shall create five (5) radio programs “Inside the National Recording Registry” for broadcast highlighting selections from the latest annual additions to the National Recording Registry. The Contractor shall, as part of the radio programs, feature interviews with prominent artists, scholars and other individuals discussing the title’s importance and continuing relevance to our cultural identity. The Contractor shall submit an MP3 file of each program for hosting on the Library’s National Recording Preservation Board web site and to add to the Library’s recorded sound collection. C.3.2: Traveling Archivists/Experts Program (Presentations by Six Experts) Description: Consulting with the Library, the Contractor shall identify and recruit six (6) experts to give speeches, conduct workshops, and provide technical expertise at the Library’s Packard Campus and other locations. Each expert shall begin work on their presentations at the start of this contract and deliver the presentation in accordance with the schedule below. The Contractor shall assist experts with travel and other arrangements as needed, and pay them honoraria.. The Contractor shall ensure that the experts possess expertise in various audio-visual preservation topics including film, digital, videotape, television newsfilm, recorded sound, fund-raising and the National Film and Recorded Sound Preservation Plans. After consultation with the Library, the Contractor shall choose the person in each instance. The Contractor shall not invoice the Library for transportation and lodging costs. The Contractor shall pay each of these six (6) individuals an honorarium of $2,500 each. Presentations and Expected Dates: C.3.2.1. Andreas Koch September 2019 Provide training and expertise to the Library recorded sound staff based on the expert’s long career. Mr. Koch is a renowned engineer who among other accomplishments built the world’s first fully asynchronous digital audio sample rate converter, the first filter banks for digital audio, built all the digital signal processing of the AC-1 encoder and decoder (delta modulator), managed the development of a professional digital audio tape recorder which was a 48-channel DASH format on 1/2 inch tape, and managed the development for the world’s first 8-channel DSD recording / editing / mixing machine. C.3.2.2 Gus Skinas, November 2019 Provide training and expertise to the Library recorded sound staff based on the expert’s long career. Mr. Skinas is a long time evangelist for new audio technologies where in the early 80’s he was part of the original Sony Digital Audio Division which provided pro digital audio tools and ushered in the Compact Disc. As a product manager and evangelist for the first digital multi-track recorders from Sony, he was key to the domination of the DASH format within professional studios in the USA. In the late 80’s as Senior Product Manager for WaveFrame Corporation, he guided a team of engineers in the development of the world’s first Digital Audio Workstation which included music synthesis, sequencing, disk based recording, signal processing, mixing and a third party DSP plugin program. (All of this took place years long before Digidesign offered ProTools). WaveFrame revolutionized post production in Hollywood as the major studios moved away from traditional tools to the computer. Then at Studer Editech, as Head of Product Management, Gus was again guiding engineers in the Dyaxis project to create a powerful recording and editing workstation for music and post production. C.3.2.3 Josh Sheppard Association of Recorded Sound Collectors (ARSC) conference in May 2020 Provide an extensive update on activities of the Recording Board’s Radio Preservation task force including its upcoming conference at the Library in October 2020, and b) hold discussions with other ARSC conference attendees throughout the sessions to advance the work of the Radio Preservation task force. C.3.2.4 Presentation by Eddie Kramer, September 2019 Eddie Kramer will make a presentation to Packard Campus moving image and other staff to commemorate the 40th anniversary of the movie “Woodstock,” and his recollections of working with renowned performers. Mr. Kramer was the audio recording engineer at “Woodstock,” as well as being the recording engineer for Jimi Hendrix, Led Zeppelin and other famed artists. C.3.2.5 Mostly Lost (Presentations by two individuals) May 2020: Presentation #1 C.3.2.6 Mostly Lost (Presentations by two individuals) May 2020: Presentation #2 Two individuals to be identified by the Library will make presentations for the two-day Mostly Lost festival, to be held at the Library’s Packard Campus in May 2020. These two individuals will make presentations and participate in this festival to identify films whose title is presently unknown, and provide expertise to attendees on best practices for doing such work. C.3.3 Stewardship of Indigenous Materials in AV Archives Description: The contractor shall coordinate the Stewardship of Indigenous Materials in AV Archives program. The Contractor shall develop programs at AMIA 2019 in Baltimore (Nov 13-16, 2019) that will focus on collaborative methods, technologies, tools, and workflows to ethically preserve and provide access to indigenous audiovisual heritage materials. This shall include • An indigenous programming curator who would help in programming three to five conference sessions and a workshop. • Sessions streamed live to a broader audience and these will remain available on the AMIA website. • Work with the programming curator to identify topics for one to two webinars following the conference offered at no charge to the field. • Collaborate with the Association of Tribal Archives, Libraries, & Museums (ATALM) on a Community Archiving Workshop project at their conference in Temecula, CA in October 2019. This collaboration will tie together the two conferences through speakers and potentially a session at ATALM. C.3.4 Implementation of 2019 Local Television Summit Recommendations Description: The contractor shall coordinate this implementation project and implement the action items of the September 2019 Local TV News summit. The Library will host the Local Television News Conference summit in September 2019. At this summit, key stakeholders will discuss most pressing action items to address the local TV news preservation problem and agree on priority action items to address these concerns. C.3.5 Diversity and Inclusion Fellowship Pilot Program Description: The contractor shall coordinate this program.The lack of paid internships in the audiovisual archives field contributes to a lack of diversity within the field. The Library sees a need to play a role in changing this ecosystem, and as a small step, the Contractor shall work toward addressing this challenge by developing a Diversity and Inclusion Fellowship Program. The goal of the fellowship program is to support the professional journeys of four aspiring individuals from traditionally underrepresented communities to find their learning objectives and help guide their development as professionals in the field of moving image archiving. The Contractor shall partner with four institutions with existing paid internships to hire four paid AMIA fellows for either the spring 2020 or summer 2020 semesters. The Contractor shall provide expertise of its members, project management, fellow and mentor cohort development and support, and training materials for professional development. The Fellowship Pilot Program plan consists of two strategic areas: 1) developing a formal fellowship program targeting underrepresented and historically marginalized communities with the goal of increasing diversity in the field of moving image archiving; and 2) establishing a mentorship infrastructure to nurture, teach, guide, develop and prepare mentees to work in the moving image archive field The Contractor shall use the following two programs to serve as a model for the development of this pilot: 1) The Academy Gold Talent Development & Inclusion Initiative – multi-tiered educational and experiential initiative designed to enhance and extend a diversity fellowship enhancement program that is film industry-wide. The initiative affords top film entertainment, technology, production services and digital media companies an all-inclusive pass to recruit and educate a nationwide pool of diverse talent. The program offers fellows exclusive access to Academy members, industry professionals, screenings, and educational workshops offering an inclusive industry networking experience. The Gold program puts together three key components – fellowships, educational programming, and mentoring. • Paid fellowships are arranged with collaborating institutions. • All fellows meet weekly throughout the fellowship in a central location for programmed speakers/panels/screenings. • On completion of the fellowship, participants are matched with mentors for a one-year period, with regular checkins scheduled. 2) The National Digital Stewardship Residency (NDSR) program. The mission of the NDSR is to build a dedicated community of professionals who will advance our nation’s capabilities in managing, preserving, and making accessible the digital record of human achievement. The NDSR program began in 2013, with a pilot project developed by the Library in conjunction with the Institute of Museum and Library Services (IMLS). The original goals of the program were to foster the creation of a cadre of experts in the field and to encourage United States schools to include more experiential learning as part of their standard curricula. Subsequently, grants were awarded by IMLS for the Metropolitan New York Library Council in partnership with the Brooklyn Historical Society and Harvard University Libraries in partnership with MIT to continue testing the NDSR model in other cities around the United States. WGBH and the American Archive of Public Broadcasting were awarded a grant to develop a geographically distributed cohort of residents, with a focus on digital audiovisual archiving. Subsequent grants have also been awarded to support additional cohorts and focused programs such as art and biodiversity. Further, the American Archive of Public Broadcasting was awarded another IMLS grant to support the Public Broadcasting Preservation Fellowship, which created paid fellowships for graduate students in Museum and Library Information Services programs. The Contractor shall: • identify four collaborating institutions that currently offer paid fellowships, potentially in different areas of the field (a mix of Museum, Library, Archive, Corporate, Nonprofit) • develop biweekly webinars for fellows from different knowledge areas – experts speaking to different aspects of archival work, etc. during the fellowship placement, match fellows with a mentor at the host site • At the end of the fellowship, match fellows with an AMIA mentor for a 6-12 month period, with mentors expected to connect with mentees every 2-4 weeks by phone/in person. The Contractor shall ensure that all selected fellows come from traditionally underrepresented or marginalized communities. Potential target audiences for the fellowship pilot program may include: • Undergraduate students from film studies Bachelor of Arts programs, trade schools, community colleges, and HBCUs who might be interested in learning archives • fellowship placements would be at a Moving Image Archive and students would gain basic skills in inventory and cataloging to make an informed decision about whether to embark on further training/study • Historically Black College and University students in online and face-to-face programs with no focused curriculum or hands-on experience in audiovisual materials • fellowships at AV archives that provide basic hands-on experiences working with audiovisual materials, from inventorying physical materials to digitization, cataloging and digital preservation • Moving image archive studies Master of Arts students • fellowship placements would provide experience working with an AV collection (and non-AV materials) at University Libraries From August-September 2019, the Contractor, in consultation with the Consultants, will develop project documentation, including selection criteria and application forms, and will begin promoting the project to potential partner institutions. By November 2019, the Partner Institutions will be selected. Host Mentors will be trained by the Project Manager and Consultants/Advisors. The Contractor shall announce the fellowships at AMIA 2019 conference (November 2019) Depending on whether the fellowships take place in spring or summer 2020, approximately three months in advance of the fellowships, the Contractor shall publish the call for applicants to the fellowship program, and fellows will be selected six weeks before the fellowship start date. Six weeks in advance of the start date, the Contractor shall identify the six webinar instructors and begin working with them to develop content for the professional development activities. The fellowships will be undertaken in Spring/Summer 2020. Near the close of the fellowships, the Project Manager and Consultants/Advisors will provide training to the AMIA Mentors. Following the fellowships, the AMIA mentors will be paired with the fellows to begin their post-fellowship mentor/mentee relationship. In addition, the Project Consultants/Advisors will evaluate the success of the project. The fellows will present on their projects at AMIA 2020. All project expenses, including AMIA travel and reception costs, will be spent prior to July 31, 2020. C.3.6 Preparing Materials for National Film Registry Amateur/Home Movie 17-Film Touring Program Description: The Contractor shall a) develop video files and Digital Cinema Packages (DCPs), b) write Program Notes and c) Prepare Musical Accompaniment for a 17-film touring program of Amateur Films and Home Movies previously named to the National Film Registry of the Library. The Contractor shall provide 1) new digital scans for most of the titles in order to bring them up to current projection standards. 2)new DCPs [Digital Cinema Packages] will be created of the programs so that it can be easily programmed in any type of theatrical setting, 3) musical scores for the nine silent films in the series (the other eight titles are sound-era films and thus already have scores, and 4) written program notes for each of the 17 films. The series will premiere at the Museum of Modern Art in late 2019, and will be made available to programmers across the country. C.3.6.1 and 3.6.2 Create new digital files and Digital Cinema Packages of 17 films from existing film and digital elements for screening as part of the nationwide tour. The Contractor shall title and credit sequences, marry the newly recorded musical scores and narration tracks to the images, and conform the audio and video tracks to projection standards. Because the programs will be distributed as DCP drives, to the Contractor shall encode the DCP files and create the elements needed for theatrical programming. C.3.6.3 Create Musical scores: Some of the films have original soundtracks, but because home movies were usually shot with silent cameras, particularly in the early years of motion picture technology, eight of the films will need to have new musical scores composed for them. Because of the variety of styles represented by the films, they shall include a range of musical styles, rather than just traditional silent film accompaniment. the Contractor shall ensure that the DCP program shall include the recorded musical scores, and may also include live performances during the screenings. C.3.6.4 Create Program notes for 17 Titles on the Tour The creation of program notes will give audiences crucial historical information about the films, the participating archives, the National Film Registry, amateur filmmaking, and film preservation. The Contractor shall recruit scholars, and families of the filmmakers to write the notes, along with technical and filmographic information. C.3.6.5 Touring Program Book: Graphic Designer C.3.6.6. Touring Program Book: Copies of the Boo NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (30-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/LOC/CS/CS/030ADV19R0232/listing.html)
- Place of Performance
- Address: Contractor's facility
- Country: US
- Country: US
- Record
- SN05326604-F 20190601/190530230033 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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