SOLICITATION NOTICE
S -- Janitorial Services Venango CBOC
- Notice Date
- 5/31/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 4
- ZIP Code
- 16504
- Solicitation Number
- 36C24419Q0759
- Response Due
- 6/7/2019
- Archive Date
- 6/17/2019
- Point of Contact
- Donald.Butler3@va.gov
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- Page 11 of 11 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24419Q0759 Posted Date: May 30, 2019 Original Response Date: June 7, 2019 Current Response Date: June 7, 2019 Product or Service Code: S201 Set Aside: SDVOSB NAICS Code: 561720, Janitorial Services Contracting Office Address Department of Veterans Affairs Network Contracting Office 4 (NCO 4) 135 East 38th Street Erie, PA 16504 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm fixed price base and four option year contract and place orders as needed resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, Janitorial Services, with a small business size standard of $18 million. This solicitation is a 100% set-aside for Service Disabled Veterans Owned Small Business (SDVOSBs). Offerors must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award. The Department of Veterans Affairs, Network Contracting Office 4, 135 East 38th Street, Erie, PA 16504 is soliciting quotations from SDVOSBs to provide complete Janitorial Services at the Venango CBOC. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. All interested companies shall provide quotation(s) for the following: Statement of Work STATEMENT OF WORK FOR CUSTODIAL SERVICES DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, equipment, cleaning supplies and/or chemicals and labor necessary to ensure that custodial services are performed at the Venango CBOC, 464 Allegheny Boulevard, Franklin, PA 16323. The custodial services shall be done in a manner that will maintain an exemplary facility condition and present a clean, neat well-maintained and professional appearance. Custodial Services for the Venango CBOC shall be done in accordance with specifications, conditions, and schedules. The government intends to award a base year contract with four, one-year options. BASIC CLEANING SERVICES. The Contractor shall furnish all cleaning task to meet the requirements of this SOW and the Service Delivery Summary (SDS). MAINTAIN FLOORS. All floors, except carpeted areas, shall be swept, dust mopped, and damp mopped, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. The floors shall be dry buffed, and spray buffed, at least three times weekly. Baseboards, corners, and wall/floor edges shall also be swept, dusted and mopped, daily. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. REMOVE TRASH. All trash containers shall be emptied daily and returned to their initial location. Boxes, cans, paper placed near trash receptacle and marked TRASH shall be removed. Any obviously soiled or torn plastic receptacle liners shall be replaced daily. The trash shall be deposited in the dumpster located nearest outside trash collection container daily. Trash receptacles shall be left clean, free of foreign matter, and free of odors. CLEAN INTERIOR GLASS/MIRRORS. Clean all interior glass, including glass doors, partitions, walls, display cases, directory boards, etc., daily. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter. CLEAN DRINKING FOUNTAINS. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain, daily. Drinking fountains shall be free of streaks, stains, spots, smudges, scale and other obvious soil. VACUMM CARPETS. Vacuum carpeted areas daily. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by manufacturer s approved methods as soon as noticed. All tears, burns, and raveling shall be bought to the attention of the government representative. Area and throw rugs are included to receive this service daily. CLEAN CARPETS. Spot clean or shampoo dirty carpets over an area of two square feet or less as needed, but no less than one time per week. Spots must be removed immediately. VACUUM AND CLEAN FLOOR MATS. Vacuum and clean interior and exterior floor mats daily. After vacuuming or cleaning, mats shall be free of all visible lint, liter, soil and other foreign matter. Soil and moisture underneath mats shall be removed daily and mats returned to their normal location. GENERAL SPOT CLEANING. Perform daily spot cleaning of interior building surfaces on a continual basis. Spot cleaning includes, but is not limited to, removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, mold, mildew, lint, spills, stains, cobwebs, unpleasant odors, and evidence of soil. GENERAL DUSTING. All horizontal surfaces must be dusted or cleaned daily to eliminate the collection of dust. CLEAN FURNITURE. Furniture shall be free of dirt, soil, gum, lint, streaks, spots and stains, and moisture. All damaged or stained areas that cannot be removed must be reported to the Government representative within twenty-four (24) hours. BASIC RESTROOM CLEANING SERVICES. The contractor shall accomplish all cleaning task daily to meet the requirements of this SOW and the Service Delivery Summary (SDS). CLEAN AND DISINFECT. On a daily basis, completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals and toilets. DESCALE TOILET BOWLS AND URINALS. Descaling shall be performed no less than three times weekly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits and rust stains. SWEEP AND MOP FLOORS. After daily sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary (annually at a minimum) to maintain sanitary conditions and a clean, uniform appearance. STOCK RESTROOM SUPPLIES. Contractor shall ensure restrooms throughout the clinic are stocked sufficiently so that paper supplies, soap for the soap dispensers, and hand sanitizer do not run out. Supplies shall be stored in designated custodial closets. Cleaning staff shall lock all custodial closets after completing daily cleaning services. SELECTION OF CLEANING PRODUCTS. The vendor shall use janitorial cleaning products that are ecologically packaged, considered environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable. Vendor shall minimize the use of harsh chemicals and the release of irritating fumes. TOILET/SINK SUPPLIES. The vendor shall provide and maintain all toilet supplies required which includes, but is not limited to: toilet paper, paper towels, hand soap, and antibacterial soap. Regular hand soap shall be provided for the bathrooms. Standardization calls for the usage of STERIS Brand, Kindest Kare (1105-87) and Bactoshield CHG 2% (1322-BJ) antibacterial soap and hand sanitizer or approved equal to be provided for all sinks. PAPER SUPPLIES. The vendor shall select paper products (i.e., bathroom tissue and paper towels) with recycled content conforming to EPA's CPG (Comprehensive Procurement Guideline). PERIODIC CLEANING SERVICES. STRIP, SCRUB, SEAL AND WAX FLOORS. Strip, scrub, seal, wax floors weekly to maintain a uniform glossy appearance as needed (annually at a minimum). A non-skid wax is required. A uniform glassy appearance is free of scuff marks, heel marks, wax build-up and other stains and discolorations. CLEAN INTERIOR WINDOWS. Clean interior glass surfaces daily. All traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills and glass. CLEAN/SHAMPOO CARPETS. Shampooing carpets shall occur on a quarterly basis and shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location. CLEAN/CHECK LIGHT FIXTURES. Light fixtures shall be checked and cleaned weekly. Light fixtures shall be free of all traces of dirt, dust, bugs and other foreign matter. EMERGENCY OR SPECIAL EVENT CLEANING SERVICES. Upon notification, the Contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract. The contracting officer shall order cleaning services through issuance of a delivery order for the appropriate and required work task(s). Contractor shall begin emergency work, as determined by the contracting officer, within one hour of notification, which may be verbal. The contracting officer or designated representative will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to event. Completion schedule shall b determined for each delivery order. SERVICE DELIVERY SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes he minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective SOW Para Performance Threshold Type of Monitoring Deduction Amount Basic Cleaning Services. Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Glass and mirrors have no traces of film, dirt, smudges, scale and other deposits. Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible. 1.1. Not to exceed 5 customer complaints per month. COR or designee weekly Inspection 1% of total monthly bill for customer complaints over 5 per month threshold not to exceed 10% reduction. Basic Restroom Cleaning Services. Restrooms are disinfected and free of dirt, deposits, streaks and odors. Toilets and urinals are disinfected and free of scale, stains, scum and other deposits. Floors are free of litter, dirt, dust and debris. Supplies are adequate until next service. 1.2. Not to exceed 5 customer complaints per month. COR or designee weekly Inspection 1% of total monthly bill for customer complaints over 5 per month threshold not to exceed 10% reduction. Periodic Cleaning Services. Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Windows are free of film, dirt, smudges, water and other foreign matter. Carpets are free of stains and discoloration. 1.3. Not to exceed 5 customer complaints for the reporting period. COR or designee weekly Inspection 1% of total monthly bill for customer complaints over 5 per month threshold not to exceed 10% reduction. Emergency or Special Event Cleaning Services. Ordered services meet the requirements of paragraphs 1.1 and/or 1.2 as appropriate. 1.4. Delivery order will not be considered complete until all deficiencies are resolved. As needed. No payments for incomplete work. GENERAL INFORMATION QUALITY CONTROL. The Contractor shall develop and maintain a quality control program to ensure custodial services are performed in accordance with commonly accepted commercial practices. QUALTIY ASSURANCE. The government will periodically evaluate the Contractor s performance. EQUIPMENT STORAGE. Contractor may NOT store cleaning equipment and cleaning supplies such as solvents, mop, buckets, etc on site. SECURITY REQUIREMENTS. The Contractor is responsible for the actions of employees, safety requirements and security measures, as required by the VA. Other Place of Performance: Venango County VA Clinic 464 Allegheny Blvd, Franklin, PA 16323 Hours of Operation: Cleaning will be performed on Monday through Friday between 4:30 PM and 12:00 AM except Federal Holidays. Government Responsibilities: The Contractor will furnish all equipment, materials and chemicals to perform the required tasks. The government will furnish electrical power at existing outlets for the contractor to operate such equipment as is necessary in the conduct of their work. Hot and cold water as necessary, limited the normal water supply provided in the building. The Contracting Officer for this contract will be: Donald Butler 814-860-2863 Donald.Butler3@va.gov The Government COR for the Requirements contract will be: COR: Scott Hesson Phone: 814-860-2196 Email: scott.hesson@va.gov Attachment 1: Statement of Work Attachment 2: Price Quote Contract Line Item Number (CLIN) Table Attachment 3: WD 15-4247 (Rev.-7) was first posted on www.wdol.gov on 01/01/2019 Attachment 4: Solicitation Clauses and Provisions Price Schedule: The contractor must provide a price quote for each CLIN delineated in Attachment 2 to be considered for award. See Attachment 2: Price Quote Contract Line Item Number (CLIN) Table Evaluation of Quotes: The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate price, technical capabilities, and past performance. Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items. Quotes must provide the information outlined in 52.212-1 to be considered responsive. Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues. Clauses and Provisions: The clauses and provisions for this solicitation are found in Attachment 4: Solicitation Clauses and Provisions. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation. See Attachment 4: Solicitation Clauses and Provisions The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a firm fixed price base and four option year contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). All quotations shall be sent via email to Donald Butler, Contracting Officer, Donald.Butler3@va.gov. Submission shall be received not later than 11:00AM EST on June 7, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Donald Butler, Donald.Butler3@va.gov no later than 11:00 AM EST on June 4, 2019. Contractor shall comply with all applicable wage & hour laws and is responsible for the correct wage titles. The following Wage Determinations are applicable and are attached. They can also be obtained online at: https://www.wdol.gov/ Wage Determination No: 15-4247, Revision No.: -7, Date of revision: 1/1/2019. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (31-MAY-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419Q0759/listing.html)
- Place of Performance
- Zip Code: 16323
- Record
- SN05328128-F 20190602/190531230034 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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