SOURCES SOUGHT
65 -- MEDVAMC Hospital Wide Overhead Patient Lift Replacement (VA-19-00053397)
- Notice Date
- 6/4/2019
- Notice Type
- Synopsis
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 16;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
- ZIP Code
- 77030 4298
- Solicitation Number
- 36C25619Q0954
- Response Due
- 6/10/2019
- Archive Date
- 7/15/2019
- Point of Contact
- 713-794-7218
- Small Business Set-Aside
- N/A
- Description
- DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS REQUEST FOR INFORMATION 36C25619Q0954 BACKGROUND: The Houston VAMC has a requirement for the following brand name supplies: MEDVAMC Hospital Wide Overhead Patient Lift SECTION 11 73 00 CEILING MOUNTED PATIENT LIFT SYSTEM PART 1 - GENERAL 1.1 DESCRIPTION Ceiling Mounted Patient Lift Systems for the transfer of physically challenged patients are specified in this section. 1.2 RELATED WORK A. Section 01 00 00, GENERAL REQUIREMENTS: Requirements for pre-test of equipment. B. Section 13 05 41, SEISMIC RESTRAINT REQUIREMENTS FOR NON-STRUCTURAL COMPONENTS: Seismic requirements for non-structural equipment. C. Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS: General Electrical Requirements and items, which are common to sections of Division 26. 1.3 QUALITY ASSURANCE A. Certification for compliance is required for Ceiling Mounted Patient Lift Systems. Certifications shall be provided by the manufacturer who will conduct testing to ensure that the ceiling lift and charging system are safe and in compliance with ISO 10535 & UL 60601-1 B. Inspection of equipment after installation is required prior to use for patient movement. Inspection shall be in accordance with manufacturer s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07). See enclosed facilities installation checklist. C. Certification of compliance with VA requirements shall be provided by an independent third party, Inspector of Record (IOR), who will observe installation and manufacturer s testing to ensure that the ceiling structure, ceiling lift, and charging system is safe and compliance with shop drawings, structural calculations, specifications, ISO 10535 requirements, and code requirements. IOR shall be a registered structural engineer in the state of installation. 1.4 SUBMITTALS A. Submit in accordance with specification Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. Shop drawings shall show structural supports to the underside of structure. Structural calculations for the support of the track and its attachment to ceiling structure shall be submitted. Shop drawings used in the quoting phase shall be PDFs, and either 2D CAD files or 3D BIM files showing structural support to underside of structure. Shop drawings shall also provide general room layout with bed position and all obstructions to ceiling lift. Shop drawings shall show obstructions such as lights and sprinklers, and coordinate their relocation. Shop drawings shall indicate required modifications to door frames, bulkheads, and ceilings to permit lift installation. Manufacturer shall provide BIM (Building Information Model) for clash detection on the request of the Resident Engineer (RE), VA Construction Agent, or General Contractor. B. Certificates of Compliance from Manufacturer C. Manufacturer's Literature and Data: 1. Lifting Capacity 2. Lifting Speed 4. Vertical Axis Motor 5. Emergency Brake 6. Emergency Lowering Device 7. Emergency Stopping Device 8. Electronic Soft-Start and Soft-Stop Motor Control 9. Current Limiter for Circuit Protection 10. Strap Length 11. All equipment anchors and supports. Submittals shall include weights, dimensions, center of gravity, standard connections, manufacturer's recommendations and behavior problems (e.g., vibration, thermal expansion,) associated with equipment or piping so that the proposed installation can be properly reviewed. D. Individual Room layouts showing location of lift system installation shall be approved before proceeding with installation of lifts. E. Manufacturer s Checklist for after installation inspection. 1.5 APPLICABLE PUBLICATIONS A. The publications listed below form a part of this specification to the extent referenced. The publications are listed in the text by the basic designation only. B. International Organization for Standardization (ISO): 10535-06 Hoist for the Transfer of Disabled Persons-Requirements and Test Methods C. Underwriters Laboratories (UL): 60601-1(2003) Medical Electrical Equipment: General Requirements for Safety 94-2013 UL Standards for Safety Test for Flammability of Plastic Materials for Parts in Devices and Appliances-Fifth Edition D. International Electromagnetic Commission (IEC): 60601-1-2(2015) Medical electrical equipment Part 1-2: General requirements for basic safety and essential performance Collateral Standard: Electromagnetic disturbances Requirements and tests. E. VA Patient Safety Alert AL14-07 F. Workers Compensation Act and the Occupational Health and Safety Regulation (OSHA) PART 2 - PRODUCTS 2.1 CEILING TRACK SYSTEM A. The Ceiling Track shall be made from high strength extruded aluminum or VA approved equal. Provide anchor supports at ceiling substrate. B. Installed rail shall be security tested for 1.5 times greater than the motor s weight capacity and maximum allowable deflection of a horizontal rail is no more than 1mm (1/16th inch) per 200mm (7.87 inch) of track length. (As per ISO 10535 standards.) 2.2 LIFT UNIT A. The Lift Unit shall be constructed of a steel frame system driven by a gear reduced high torque motor. B. The Lift system shall have the following features. 1. Lifting capacity: The lift systems shall have a maximum capacity of 825 lbs. (375 kg) in a single cab motor. 2. Scale: Integrated/internal scale, Class II 3. Hand control: Wired, with LED screen capable of displaying patient weight. 4. Hanger bar with four (4) suspension points and lifting capacity up to 825 lbs. (375 kg) 5. Electronic soft-start and soft-stop motor control 6. Emergency lowering device electrical 7. Emergency lowering device - manual 8. Emergency stopping device 9. Current limiter for circuit protection in case of overload. 10. Safety device that stops the motor to lift when batteries are low. 11. Lifting speed: 2.4 in/s (6.1 cm/s) at 330 lbs. (150 kg), 2.2 in/s (5.6 cm/s) in full capacity (up to 880 lbs. (400 kg)) 12. Emergency brake (in case of mechanical failure) 13. Strap length: 98.4in (2.49m) 14. Cab: VO plastic fire retardant, UL 94, white color 2.3 MOTORS Vertical Movement-DC Motor 2.4 BATTERIES A. The life cycle (number of charging cycles) for batteries shall be in compliance with IEC 801-2. B. Provide 24 V NiMH, 2.0 Ah rechargeable batteries with up to 120 transfers with a load of 200lbs (74kg) (for repositioning); a minimum of 50 transfers with its maximum load of 825 lbs. (375 kg) 2.5 CHARGER A. Charger Input: 115-230 Vac B. Charger Output: 33 Vac, 2.5 A max. C. Lift shall be charged via continuous AC charging. 2.6 STRAPS AND SLING A. The straps shall meet ISO 10535, Appendix A guidelines. The straps shall ensure the patient s safety by preventing the patient from falling out of the sling. B. The sling shall meet ISO 10535, Appendix A guidelines. The sling shall cradle the body of the patient. Bariatric slings shall be rated to a minimum of 800 lbs. PART 3 - EXECUTION 3.1 INSTALLATION A. Install ceiling mounted patient lift system as per manufacturer's instruction and under the supervision of manufacturer's qualified representative and as shown on drawings. B. If the distance in between the suspended ceiling and anchors is more than 18 consult with manufacturer to determine if lateral braces will be required. 3.2 INSTRUCTION AND PERSONNEL TRAINING Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment. 3.3 TEST Conduct performance test, in the presence of the Resident Engineer (RE), Inspector of Record (IOR), and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements. 3.4 INSPECTION Inspection of installed ceiling mounted patient lift systems shall be conducted in accordance with the manufacturer s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07) prior to use for patient movement. Periodic Inspection shall be provided by the manufacturer on a yearly basis in compliance with ISO 10535. REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI. The contractor shall provide all tools, equipment, materials, and labor to design and install fixed ceiling mounted patient lifts systems in 638 patient care rooms or areas of the Michael E DeBakey VA Medical Center Houston, TX. The majority of lifts will be wall supported in lieu of ceiling suspended. Contractor shall provide all personnel necessary to install 638 ceiling mounted patient lifts in designated rooms. The contractor employees shall be fully trained, qualified and licensed (if applicable) to install patient lifts. All new lift systems must have a lifting capacity of no less than 550 lbs. The rail systems must be designed, constructed, and installed in an X-Y (room-covering) design; in such a manner as to allow for maximum utilization of patient room space. Operation of the system must be smooth with no fast or jerky starts and stops. Operation of the system must allow for adequate lifting height allowing for transfer of patient from bed. Track systems shall be self-supporting either from the ceiling or from a post mounted system as required due to existing conditions. Existing hangers, Unistrut, or other support components shall not be utilized to support the lift tracks. No existing utility systems or supports shall be used for support or for bracing of the lift system. All new supports must be connected directly to building structural components. The contractor shall be fully responsible for compliance with all local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor shall follow all life safety and fire codes and not create any condition which may be hazardous to the health or safety of Michael E. DeBakey VA Medical Center patients, visitors, and employees. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to kever.swafford@va.gov. Please respond to this RFI no later than June 13, 2019. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (04-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/HoVAMC/VAMCCO80220/36C25619Q0954/listing.html)
- Record
- SN05330671-F 20190606/190604230023 (fbodaily.com)
- Source
-
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