SOLICITATION NOTICE
J -- Weight Based Inventory Management System (CVAMC & CBOCs) RFQ to be posted on or about 6/12/19 with the same/similar SOW attached.
- Notice Date
- 6/6/2019
- Notice Type
- Synopsis
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 10;260 E. University Avenue;Cincinnati OH 45219
- ZIP Code
- 45219
- Solicitation Number
- 36C25019Q0899
- Response Due
- 6/12/2019
- Archive Date
- 8/11/2019
- Point of Contact
- luke.turner@va.gov
- Small Business Set-Aside
- N/A
- Description
- Statement of Work Contract Title: Weight Based Inventory Management System for Cincinnati VA Medical Center (VAMC) Background: Historically, the Cincinnati VAMC has used a non-weighted bin based POU system for inventory management. The facility has realized this system is not efficient as it requires staff to continuously scan the inventories to track changes. The facility leadership researched how similar size facilities were able to gain better inventory tracking systems, reduce stock outs, and to reduce cost. The facilities that have been the most successful in these transitions have moved to weight-based systems that automatically tracks the inventory. Scope: Provide a labor, supplies, licensing, support and software/hardware to install and maintain a weight-based inventory management system that detects and transmit real-time information into the government own Generic Inventory Package (GIP), via Vista/IFCAP access. Specific Tasks (ST): ST # 1: Provide a licensing solution that has the ability to interface the weight system with the VA s GIP system in real time for reporting purposes. This interface must comply with all VA security regulations and shall be available at no additional cost to the government. The software (PAR Excellence) for this application is already owned by the government. The system suggested must be capable of interfacing with that software. ST # 2: Provide and install weight-based system at the follow locations (bins, scales, etc.) within 180 days of contract award. Cincinnati VAMC Main Hospital Location Number Number of Inventory Point (Bins/Scales) 1 1155 2 413 3 143 4 0 5 28 6 83 7 81 8 93 9 118 10 98 11 95 12 129 13 37 14 206 15 234 16 151 17 232 18 21 19 172 20 136 21 224 22 4317 23 90 24 225 25 276 26 221 27 59 28 289 29 34 30 229 31 171 32 158 33 31 34 124 35 199 36 27 37 85 38 296 39 443 40 47 41 115 42 29 43 21 44 13 45 306 46 27 47 96 48 83 49 132 50 202 51 9 52 168 53 94 54 27 55 36 56 85 57 474 58 173 59 17 60 47 61 139 62 131 63 78 64 28 65 27 66 123 67 31 68 30 69 116 Dearborn CBOC Location Number Number of Inventory Point (Bins/Scales) 1 330 Bellevue CBOC Location Number Number of Inventory Point (Bins/Scales) 1 235 Florence CBOC Location Number Number of Inventory Point (Bins/Scales) 1 222 Butler CBOC Location Number Number of Inventory Point (Bins/Scales) 1 347 Clermont CBOC Location Number Number of Inventory Point (Bins/Scales) 1 283 Georgetown CBOC Location Number Number of Inventory Point (Bins/Scales) 1 235 The Cincinnati VAMC already has some items that must be used up before new ones are purchased. Installed equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices as the government will complete this. ST # 3: The inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum current stock levels, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the Cincinnati VAMC and its CBOC locations. They will identify and out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it will be displayed separately to easily identify. The bin due-ins and due-outs will automatically be removed when GIP due-in and due-outs are cleared. They shall have color-coded stickers for item identification based on standard color-coding system shown in attachment A. The functionality minimal requirements are listed below: A. Must be weight based B. Easily calibrated and accurate C. Provide real time visibility to our Secondary Inventory locations D. Must be able to interface with GIP package in IFCAP E. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location F. It is imperative that depletion of stock triggers pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels G. Software needs to be intuitive and easy to train on H. Software needs to be able to utilize multiple users with different levels of permissions I. Reports generated by software need to be relevant to APICS Principles of Inventory Management J. Must be able to handle a wide range of products based on size, thickness, and weight. Complete generic identification: Weight based Inventory Supply Chain Solution Applicable model/make/catalog number Equipment Status - Communication about system status including system failures Materials Management Status Open Orders Emergency/Critical Item Levels Negative Quantities on-Hand Item Locator Customer Item Requisition Current Levels Level recommendations by cost and usage demand SKU reduction recommendations Items over par level Stock outs and critical hits Par level value over time Consumption Average monthly usage Consumption analysis including time Consumption deviation Consumption over time Reports Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed Quantity on-hand Value on-hand Department transactions Cycle count sheet Out of balance with GIP - on hand Due-ins Due-outs Issue multiple discrepancy between GIP and Par Bin Emergency levels Orders Existing orders Order preview Items Item master Item history Item classification Reconciliation history Most recent recon per item ST # 4: Hardware Installation/Access Install on 1 (one) VA owned desktop or laptop computer the program and software package used to add, delete and edit items stored in the bins/platforms in order to manage inventory items and levels at each designated facility. Install software on 1 (one) VA owned laptop for system set-up and installation. Install and prepare VA owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use. Grant accesses and train VA employees for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training includes but is not limited to: Adding items Removing items Assigning items Weighing items Editing Items Troubleshooting Reporting functions Par Vision Process definition ST # 5: Provide Licensing and Support One-year license agreement for use of Inventory Management System and related support. Automatic software upgrades of the installed program and software. Web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users. Support to include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware shall be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect. Government Furnished Equipment: The VAMC will furnish a server, laptop and desktop computer for installation of vendor owned software and related programs need to make the installed equipment operational. Performance Monitoring: Completion of the install will be verified by POC or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Logistics staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated in ST # 5. The Contractor will meet (e.g. in person, telephone, etc.) with the POC monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action. Security Requirements: Vendor owned software and/or program to be installed on VA owned server, laptop and desktop computer. Other access to vendor website and programs will be permitted by vendor from any desktop computer using the World Wide Web. Employees of contractor responsible for installation and setup will have background check completed or show proof of background check completed no longer than one (1) year ago, from date of award including finger print analysis. Contractor employees shall obtain VA badge and wear on their person above their waist and visible at all times. Contractor personnel performing installation may be required to complete the Department of Veterans Affairs security screening. General Contractor s employees shall not enter the work area without the appropriate badge. They must present themselves to the facility VA Police for a Contractor s badge to be worn during the set-up of the system. They may be subject to inspection of their personal effects when entering or leaving the work area. Risk Control: Contractor may be installing a supply storage and tracking system in an area under construction. Workers will need to be cognizant of staff movements, equipment and a plethora of activity during certain periods of the work day. Installation staff shall have no patient contact or access to sensitive patient information. The COTR will be available for risk intervention should the need arise. Place of Performance: Cincinnati VAMC 3200 Vine St Cincinnati, OH 45240 Butler CBOC 1750 South Erie Highway Hamilton, OH 45011 Clermont CBOC 4600 Beechwood Road Cincinnati, OH 45244 Georgetown CBOC 474 Home Street Georgetown, OH 45121 Bellevue CBOC 103 Landmark Drive Suite 300 Bellevue, KY 41073 Florence CBOC 7310 Turfway Road Suite 510 Florence, KY 41042 Dearborn CBOC 1600 Flossie Drive Greendale, IN 47025 Period of Performance: Installation shall begin no later than 30 days after contract award date. Installation shall be phased by locations. Installation and setup to be completed no later than 180 days after contract award date. The warranty period will last one year from the day the system is installed and fully operational. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (06-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/CiVAMC/VAMCCO80220/36C25019Q0899/listing.html)
- Record
- SN05333036-F 20190608/190606230007 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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