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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 12, 2019 FBO #6410
SOURCES SOUGHT

H -- 36C26319Q0671 Radiation Safety Officer VAMC FARGO, ND

Notice Date

6/10/2019
 

Notice Type

Synopsis
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

36C26319Q0671
 

Response Due

6/21/2019
 

Archive Date

7/21/2019
 

Point of Contact

Stephen Holly
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

SOURCES SOUGHT NOTICE The Department of Veterans Affairs is seeking interested sources for the below listed requirement. The performance location will be at the Fargo, ND VAMC. This sources-sought announcement is a tool to identify concerns with the capability to accomplish the work. This is not a solicitation. Please provide the following to Mr. Stephen Holly via email to Stephen.holly@va.gov. A capability statement expressing interest in this requirement, describing your company and its capability to complete this work. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. Please indicate your business concern status, large business, small business, SDVOSB/VOSB. The requirement consists of the following draft Statement of Work: STATEMENT OF WORK RADIATION SAFETY OFFICER BACKGROUND: The service of a Certified Medical or Health Physicist to provide on-site Radiation Safety Officer (RSO) Duties for the VA Fargo Health Care System (FVAHCS) at Fargo, North Dakota is a Radiation Materials Licensing requirement. The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide Radiation Safety Officer services for the Veterans Health Administration (VHA), under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated June 21,2018, 1105.02, 1105. OBJECTIVES: The FVAHCS is seeking a solution to provide Radiation Safety Officer Duties to fulfill the Radiation Materials Licensing requirement as specified by the National Health Physics Program (NHPP). The incumbent serves as the RSO for the organization and is responsible for the comprehensive Radiation Safety Program for the Fargo VA Health Care System, Fargo ND. The FVAHCS makes extensive use of ionizing radiation in both diagnosis and treatment of disease in the veteran population. QUALIFIED PERSONNEL: All Radiation Physicists performing services under this contract shall be board certified or board eligible from one of the following boards: American Board of Radiology, American Board of Health Physicists or American Board of Medical Physicists. Certification must be maintained throughout the contract performance period. Personnel must also have experience in Hospital Medical Physics and be familiar with North Dakota, Minnesota, and VA regulations. The personnel will be identified in the proposal and shall be considered key personnel as essential for the successful completion of the work performed. Any changes to the assignment of personnel must be communicated to the Contracting Officer Representative (COR) and Imaging Supervisor at least 5 days before new personnel will visit the FVAHCS. The Proposed Physicist must be approved by the NHPP program to function as a RSO on the FVAHCS Radiation Materials License. The Proposed Physicist must have minimum qualification requirements in Title 10, Part 35, of the Code of Federal Regulations (10 CFR 35). The RSO must also be approved by a permit amendment from the VHA National Health Physics Program (NHPP). SCOPE OF WORK: RSO must perform radiation safety surveys within FVAHCS facilities for the safe and effective use of these modalities are established by the Nuclear Regulatory Commission (NRC) (e.g., 10 CFR 19, 20, 30, and 35, among others), Occupational Health and Safety Administration (OSHA), Food and Drug Administration (FDA), Environmental Protection Agency (EPA), Department of Transportation (DOT), Veterans Health Administration (VHA), Joint Commission, and Officer Inspector General. RSO RESPONSIBILITIES: The RSO is responsible to: Implement and oversee the operational aspects of the Radiation Protection Program (RPP) Ensure (for the licensee) that radiation safety activities are being performed in accordance with Licensee approved procedures and regulatory requirements Ensure quality control programs are working effectively and follow the local, state, national regulations. Ensure local guidelines and policies for the safe, effective use of these modalities are established by the Health Care System s Radiation Safety Committee and the RSO. Review and approve (with licensee management) RPP changes before implementation Help identify and investigate radiation safety problems Initiate, recommend, or provide corrective actions for identified safety problems Verify implementation of corrective actions Stop operations identified as unsafe Notify management of radiation safety problems, unsafe operations, and corrective actions Attend Radiation Safety Committee (RSC) meetings and make recommendations if needed Provide a link between the RSC and the users of ionizing radiation Provide the contact between the licensee and the regulatory agencies Be available for contact by facility staff per regulations and license conditions Sign semiannual sealed-source leak tests and inventories of sealed sources per regulation. Quarterly Radiation Safety Committee meeting attendance; ensuring that appropriate documentation is executed and available. RSO will provide a summary of major activities/tasks performed, including recommended corrective actions and consultations. Provide Oversite inventory of radioactive material, survey meters fixed/portable diagnostic & therapeutic x-ray devices, and ensures that quality controls are implemented including periodic surveys for exposure, calibration, linearity studies, sealed source leak testing, safety equipment, storage, and timely removal of contamination. Coordinate with the FVAHCS contracted radiation physics group to assure annual hazard testing, and newly installed equipment and shielding acceptance testing is performed. This includes review of testing results and implementation of any corrections and/or recommendations. communicate with the facility ACOS for Imaging, Imaging Supervisor, and RSO Assistant Manage U.S. Nuclear Regulatory (NRC)/VHA Materials Permit as amended for receipt, location, possession, use, storage, and transfer of radioactive material. Preparing Permit applications, amendments, correspondence, and timely responses for signature to NRC and VHA-NHPP as needed, in accordance with all regulations. Facility dosimetry program from a National Voluntary Laboratory Accreditation Program (NVLAP) certified vendor for occupational exposure to ionizing radiation including monthly additions, collection, evaluation, reporting, distribution, and deletion of personal monitoring devices. Provides oversight of the personnel monitoring program and eliminating/reducing or controlling exposure to radiation hazards. Policies and procedures for the safe use of radioactive material in restricted areas including baseline, equipment, training, surveys, and close-out of restricted areas in Medical Research, Nuclear Medicine, and Nursing Services for use of therapeutic administration of radiopharmaceuticals requiring a written directive. instruction and consultation to personnel in Nuclear Medicine, Imaging, and support services who work or frequent nearby restricted areas where ionizing radiation, radiopharmaceuticals, or use of radioactive materials is authorized. Conduct onsite Annual Imaging Audits of the Imaging department: general x-ray, dexa, CT, Nuclear medicine to include the VA radiation audit for quality control, and quality assurance RSO DUTY SPECIFICTIONS Action or Trigger Levels Establish investigation levels for: Personnel exposures Area surveys: dose rate and contamination Types and amounts of radioactivity are secure from unauthorized user or misappropriation and can be readily accounted for. As Low as Reasonably Achievable (ALARA) Enforce the ALARA regulatory/license requirements Inform/instruct workers of licensee/management commitment to ALARA Investigate deviations from ALARA practices for cause, and implement changes Audits/Reports/Reviews Review (at least annually) the RPP content and implementation with management Onsite Annual Imaging Audits of the Imaging department: general x-ray, dexa, CT, Nuclear medicine to include the VA radiation audit for quality control, and quality assurance Audit (at least semiannually) the RPP and the ALARA program; document and report results to management Review (quarterly) occupational doses and prepares a summary report including individuals exceeding trigger levels and regulatory limits Review doses to members of the public and prepare a summary report Review (quarterly) dose rate and contamination survey results and prepare a summary report Audit (at least annually) the adequacy of procedures for preventing medical events; including, written directive compliance and patient identification for Nuclear Medicine, and entire Imaging department. Review incidents involving ionizing radiation with respect to cause and subsequent actions taken Report incidents as required by regulation, including: Doses, radiation levels, or concentrations of radioactive materials exceeding a constraint or limit individuals of exceeding the regulatory dose limits Leaking source Report and notification of a medical event per regulation Report and notification of an unintended dose to an embryo/fetus or a nursing child that exceeds the regulatory limits Theft or loss of licensed materials Annually review and update of the EPA s National Emission Standards for Hazardous Air Pollutants (NESHAPs), if required. Annually review and update of the Fluoroscopy Safety Program including ALARA, shielding surveys, inventories, and equipment, calibration, and performance testing, quality management Program; policies, procedure and written directives Annually review and update of OIG checklist on quality control, quality assurance Annual onsite safety audit of surgery department radiation practices Attend quarterly Radiation Safety meetings Review quarterly MRI quality control documents and sign Contamination/Spill/Response Establish a procedure for spill response in the RPP, including: Liquid spills Gas and aerosol releases Establish a procedure for skin and another surface decontamination Train workers in spill response and decontamination techniques Estimate skin/organ dose Facility Designation, Design, and Shielding Identify addresses and areas of use Identify restricted, unrestricted, and controlled areas Consult on facility design and shielding Instruction of Workers NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/36C26319Q0671/listing.html)
 

Place of Performance

Address: Department of Veteran Affairs;VAMC Fargo, ND;2101 Elm Street;Fargo, ND

Zip Code: 58102-2417

Country: USA
 

Record

SN05335891-F 20190612/190610230016 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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