SOURCES SOUGHT
J -- Fire Alarm Maintenance & Inspection Services
- Notice Date
- 6/10/2019
- Notice Type
- Synopsis
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Department of Veterans Affairs;Gulf Coast Veterans Health Care System;Network Contracting Office 16;400 Veterans Avenue;Biloxi MS 39531
- ZIP Code
- 39531
- Solicitation Number
- 36C25619Q0989
- Response Due
- 6/17/2019
- Archive Date
- 7/17/2019
- Point of Contact
- Contracting Officer
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- This is a SOURCES SOUGHT NOTICE ONLY. This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing fire alarm system maintenance and annual inspection services for the Gulf Coast Veterans Health Care System, Biloxi, MS. See DRAFT Scope of Work for detailed description of services. The NAICS code is 561621 Security Systems Services (except Locksmith) and the Size Standard is $20.5M. Responses must be received by no later than 12:00 p.m. Central Time, Monday, June 17, 2019. Responses shall be emailed to rene.impey@va.gov. Responses shall include Capabilities Statements, DUNS number, and whether the requirement is on GSA/FSS schedule or Open Market. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/vets/vets4212.htm DRAFT SCOPE OF WORK Fire Alarm System Maintenance & Annual Inspection Services Scope of Work: Contractor shall provide all labor, tools, equipment, and transportation necessary to assist in maintenance of the VA Gulf Coast Veterans Health Care System s EST Fire Alarm Network for a period of one year. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all FireWorks workstations (5 each). Standard non-emergency service response shall typically be same day or within 24 hours. Contractor shall provide 24/7 emergency service including weekends and holidays with a response time of no more than two (2) hours. The VA will provide support as necessary from the Engineering and/or Safety Sections. Contractor shall contact Electric Shop, Safety, or COR to coordinate all work on any part of the fire alarm system. Notify Chief Engineer if others cannot be contacted. In addition to maintenance services, contractor shall provide, at a time designated by the COR and agreed upon by the contractor, an annual Fire Alarm test. The test shall be performed in strict accordance with the latest versions of NFPA 25, 70, and 72. The contractor shall be given at least 30 days notice for the annual test. The date for the test shall occur in the fourth fiscal quarter (July, August, September). The contractor shall provide all forms, reports, test equipment, and consumables (approved canned smoke, etc.) necessary to perform a complete, code compliant assessment. Repair labor for any discrepancies noted during the fire alarm test shall be included. The VA will provide parts, necessary support and oversight for the test. The above outlined systems are contained within the following buildings: 1, 2, 3, 5, 9, 10, 13, 14,15, 16, 17, 18, 19, 21, 25, 26, 27, 28, 30, 31, 35, 37, 44, 50, 52, 53, 56, 57, 61,69, 86, 88, 91, 92, 93, 94, 95, T-45, T-102, T-103, T-104, and T-105. See attached building device accounting spreadsheet for detailed information in each facility. Additional Systems Components to be maintained under this contract: 56 Booster Power Supplies (these are devices located in the field/external to cabinets) Cabinet Components: 90 Liquid Crystal Displays 90 CPUs (fire alarm nodes) 55 Primary Power Supplies 31 Single Loop Controllers 9 Dual Loop Controllers 7 Audio Source Units 31 Zone Amplifiers 2 U. L. 5 Fireworks Workstations 3 Non-U. L. Fireworks Workstations System network configuration: Data network hybrid Class A. Fiber building to building/copper within the building. Audio is not networked for purposes of fire. Local within the only. Mass Notification paging. Networked via fiber through data and networking/digital converter components to 7 buildings that have Voice EVAC. Period of Service: Oct 1, 2019 through Sep 30, 2020. Inspection- All testing and inspection procedures performed by contractor will be Commensurate with the guidelines and specifications set forth by NFPA 72 and/or requirements as set forth by federal standards. Upon completion, contractor will issue a NFPA report listing the equipment tested and the results of the test. Contractor will perform one inspection per this contract annually. Maintenance- Contractor will provide programming and technical expertise; both scheduled and emergency service, as support to the daily operation of the VA Electrical Staff. Through this agreement Contractor will further provide during regular work hours, the availability of one thousand forty (1040) man hours onsite to assist the VA Electrical Staff in repair, diagnosis and service as requested. DEFINITIONS/ACRONYMS: Engineering - Supervisor or designee, 228- 523-4222. CO - Contracting Officer. Government Agent authorized to affect contract. contract changes, and issue direction. COR - Contracting Officer Representative. Individual designated by the Contracting Officer to monitor contract performance, and coordinates performance efforts subject to authority limits designated. A designation letter identifying the COR for this project will be issued and signed by all parties. PMI- Preventive Maintenance Inspection. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with (IAW) its original manufacturers intended design and functional capacity, with minimal incidence of malfunction or inoperative conditions. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services. ESR -Vendor Engineering Service Report. The documentation/report of services rendered for each incidence of work performance under the terms and condition of the contract. Acceptance Signature -Authorized Department of Veterans Affairs (OVA) employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR. NFPA - National Fire Protection Association. OEM- Original Equipment Manufacturer. ISO- Independent Service Organization. PO- Purchase Order. The VA document that obligates funds. Include this number, as well as the contract number, on all correspondence. VAGCVHCS- VA Gulf Coast Veterans Health Care System 3. CONFORMANCE STANDARDS: Contractor will provide a complete inspection of the campus fire alarm system prior to the expiration of this agreement. This inspection will include all test and verification points with final inspection reports in accordance with NFPA guidelines. Locate Point By Point and Test Each Device (Detectors, Smoke Dampers, Audiovisuals Devices, Speakers and Fire Alarm Pull Stations). Provide third party monitoring of the fire alarm system to meet NFPA and JCAHO monitoring requirements. All smoke detectors shall be tested using only APPROVED methods and instruments. Verify and confirm HVAC shutdown with testing of duct detectors. Verify off premises transmission equipment. -Verify electromechanical releasing devices operation (Fire Door Releases) -Verify Fire alarm control panel batteries (Voltage w/charger, Voltage w/o charger, Battery % of Charge and Age). -Elevator Recall and Shutdown -Fire Optic Cable Power -Printer Operations -Voice Alarm Clarity Ground Fault and Trouble Testing (A device on each initiating and signaling zone shall be disconnected to determine proper supervision of wiring. These tests shall NOT be performed at the panel). -Fuses checked for proper rating. All testing of devices shall be tested in a manner recognized by the manufacturer and governing authorities. Upon completion of each inspection and/or testing, Contractor shall complete Report of Inspection and Testing, and provide documentation to the Appropriate VA Safety Office in Biloxi. Contractor will contact the VA Safety Office (228-523-4611) at least 14 days in advance to schedule the inspection and testing of the fire alarms systems. Upon completion of the annual inspection Contractor will provide a complete listing of all discrepancies, failures, and/or faulty equipment discovered as a result of this inspection. One complete annual test and inspection in accordance with Mississippi State Fire Marshal and issuing of the test and inspection report to customer upon completion. As a manufacturer authorized representative of EST Fire Equipment, Contractor will provide maintenance support to the VA Electrical Department, as follows. This agreement includes one thousand forty (1040) on-site man-hours by Contractor technicians during the course of this agreement. Calculation of available hours is based on twenty (20) hours per week to be assigned as technical assistance to the VA Electrical Staff. Regardless of basis of calculation, hours may be scheduled at any increment by prior arraignment with Contractor through the life of this agreement. Hours will be accounted by Contractor and report will be available upon request by the VA Engineering Department (COR), Safety or Electrical Department. Contractor will provide diagnosis of software and programming related issues on systems in use on the date of signing of this agreement. (See Exclusions below for limitations and restrictions.) CONTRACTOR will provide download (programming) support to the VA staff for device adds, moves and changes performed by the VA Electrical Staff. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fireworks workstations (5 each). Where physical device and wire-level diagnosis exceeds resources of the VA Biloxi Electrical Shop, Contractor will assist per incident as requested drawing from the provided maintenance hours in this agreement. Notify COR. CONTRACTOR will remove and re-install equipment furnished by the VA as needed, resulting from diagnosis and/or service. CONTRACTOR will provide system software upgrades as they become available from the manufacturer. EXCLUDES THE FOLLOWING: Damage by others. CONTRACTOR In applications where results of diagnosis proves damage caused by others, Contractor reserves the right to invoice other parties for time expended by Contractor. Diagnosis and repair under this agreement excludes issues created in or created by any contract project performed by others and systems not a part of the existing campus system at the time of this signing. The provision of any equipment, components and/or cable needed in the course of performing this agreement is excluded and will be provided by the VA or upon request provided and invoiced by Contractor. Sales Tax when/if applicable. 120 VAC electrical circuits for control equipment. LAN/WAN infrastructures. Equipment and devices interfaced to any of the maintained systems within this contract are excluded from service or responsibility of CONTRACTOR in any way. These devices and connections may include but not limited to fans, elevators, AHU controls, fire pumps, generators and fence material. CONTRACTOR will service and maintain up to the device that is a part of a maintained system, any connections, wiring or service beyond that device to the interfaced equipment is excluded. Damper control functions, restoration of Air Handling Unit Operation once Fire Alarm relay has been restored. Labor for repairs caused by fire, water, lightning, accident, vandalism, tampering or any other act beyond the control of CONTRACTOR. Labor for repairs of failed equipment and/or circuit issues discovered during Fire Alarm Inspection. Central station monitoring and associated fees (price quotes available) Sprinkler water flow, valve tamper or pressure switches and related installation. Battery replacement. 4. HOURS OF COVERAGE: Normal business hours of coverage are Monday through Friday from 7:00 a. m.to 4: 00 p. m. excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Engineering upon entering the facility, and shall sign in and out of the facility with Engineering. Standard nonemergency service response shall typically be same day or within 24 hours. Emergency service available 24n including weekends and holidays with a response time of no more than two (2) hours is included in this maintenance support agreement. Any fire protection systems discovered at the time of inspection or added to the above premises after the date of this Agreement shall be inspected by Seller and Customer shall pay an additional price commensurate with the usual charges made by Seller and thereafter such systems will be added to the scope of this Agreement at a mutually agreed upon price. Preventive maintenance inspections will be performed semi-annually during the months of January and July (adjusted for the basic year, depending on date of contract award). Coordinate with COR. Inspections will be scheduled at least two weeks in advance with Engineering. Work performed outside the normal hours of coverage as approved by the COR shall not result in additional charges. Work performed outside normal hours of coverage at the request of the FSE shall be considered service during normal hours of coverage. Federal Holidays observed by the VAGCVHCS are: New Years Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Or any other day specifically declared by the President of the United States to be a national holiday. SCHEDULED MAINTENANCE: The contractor shall perform PMI service to ensure that equipment listed in the schedule performs IAW the above listed Conformance Standards. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed, and actual values obtained (as applicable) shall be provided to the COR at the completion of the inspection/service. PMI services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PMI schedule shall be arranged and approved in advance with the COR. The contractor shall furnish all documentation of all measurements and calibrations to the COR, to ensure that the system is performing in accordance with the Conformance Standards. UNSCHEDULED MAINTENANCE: Contractor shall maintain the equipment in accordance with the above listed Conformance Standards. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts will be furnished by the contractor. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. Response Time: As stated in Hours of Coverage. 7. PARTS: The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts or those removed from another system without written COR approval. UPDATES: If Applicable, Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e.to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional cost to the Government. SERVICE MANUALS: The VAGCVHCS shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and service manuals, schematics, parts list, etc., which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices, required to maintain the equipment in accordance with conformance standards. Such documentation on shall meet the guidelines as set forth in the above listed Conformance Standards. In addition, each ESR shall at a minimum document the following data legibly and in complete detail: Name of Contractor Name of FSE who performed services Contractor Service ESR Number/Log Number Date, Time (starting and ending), Equipment Downtime and Hours on Site for service call. VAGCVHCS PO#(s) covering the call, if outside normal working hours. Description of Problem Reported by COR/User. Identification of Equipment to be serviced: Equipment Inventory ID#, Manufacturer's Name, Device Name, Model, Serial#, and any other Manufacturer's identification #s. Itemized Description of Service Performed (including costs associated with after normal business working hours service), including: List of Parts (with part #s), Materials and Circuiiti Location of Problem, and Corrective Action taken. 9. Signatures: FSE performing services described. OVA Employee who witnessed service described. Equipment downtime. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR IN ADVANCE BEFORE THE SERVICE IS COMPLETED AND A SEPARATE PURCHASE ORDER ISSUED. REPORTING REQUIREMENTS: For all on-site service, the contractor shall be required to report to Engineering to log in during normal business hours, Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Engineering and submit the ESR(s) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR.) ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make the necessary repairs. This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water and/or ventilation that do not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to affecting such repairs. Contractor must notify the contracting officer or his /her representative if the contractor is not available, prior to this type of repair and secure a purchase order before proceeding further. CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment listed in an "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a training program for the equipment listed in this PWS in accordance with the required commercial industry standards and be fully qualified to work on and maintain the subject equipment. TEST EQUIPMENT: Prior to commencement of work on this contract, the contract awardee shall provide the VAGCVHCS with a copy of the current calibration certification of all test equipment that is to be used by the contractor on VAGCVHCS' equipment, not later than ten (10) calendar days after contract award. IDENTIFICATION & PARKING: The contractor's FSE's shall wear visible company identification at all times while on the premises of the VAGCVHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the VAGCVHCS Police Service. THIRD PARTY MONITORING: Provide third party monitoring of the fire alarm system to meet NFPA and JCAHO monitoring requirements. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/BiVAMC/VAMCCO80220/36C25619Q0989/listing.html)
- Place of Performance
- Address: Department of Veterans Affairs;Gulf Coast Veterans Health Care System;Network Contracting Office 16;400 Veterans Avenue;Biloxi, MS
- Zip Code: 39531
- Country: USA
- Zip Code: 39531
- Record
- SN05336016-F 20190612/190610230022 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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