SOURCES SOUGHT
N -- CCTV STAND ALONE SYSTEM
- Notice Date
- 6/12/2019
- Notice Type
- Synopsis
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
- ZIP Code
- 23667
- Solicitation Number
- 36C24619Q0693
- Response Due
- 6/19/2019
- Archive Date
- 6/29/2019
- Point of Contact
- 757-315-3978
- Small Business Set-Aside
- N/A
- Description
- Sources Sought 100% set-aside Service Disabled Veteran Owned Small Business Title: CAMERA SYSTEM FOR SUPPLY CHAIN MANAGEMENT Requiring Activity Name: Charles George Veterans Affairs Medical Center (CGVAMC), Asheville, NC 28805 SCOPE The CGVAMC has identified a need to install 11 new analog security cameras Internet Protocol (IP) cameras. 1.1 Background Supply Chain Management Service is requesting a stand-alone monitoring system to monitor inventory and access to controlled areas. 1.2 Objectives The proposal includes the delivery, installation, programing, and testing of 11 Internet Protocol (IP) compatible surveillance cameras along with the hardware and software necessary to operate for the Supply Chain Management Service at the Asheville VAMC. 1.3 Non-Personal Services This award identifies services that are strictly non-personal in nature. 1.4 Severable / Non-Severable Services This award identifies services that are non-severable in nature. 1.5 Inherently Governmental Functions This requirement has been reviewed and contains no services that are inherently governmental functions. 2.0 STATEMENT OF WORK (SOW) 2.1 The contractor shall deliver, install, program, and test the cameras and related equipment as listed in the bill of materials. 2.2 Specific Tasks 2.2.1 The Contractor shall provide all labor, materials, transportation, and supervision necessary to provide the following services: 11 Indoor/Outdoor Illustra 3MP Dome Cameras with IR 6 in-ceiling mount brackets 5 wall mount brackets with pendant kits One indoor/outdoor Axis 8MP Multisensor Camera (main warehouse storage/entry) 12 OnSSI Camera Licenses One 24-port POE Switch One 32 monitor The Contractor shall use the following guidelines for system installation: Any Horizontal cabling will be fished through gypsum walls Any Vertical cabling will be installed above suspended ceiling tiles Install licenses required to configure new cameras, switches, and additional system components, as required to be functional. All camera views will be reviewed with Supply Chain Management end users for quality control assurance before completion of the project. The contractor must specify a contact/liaison person, alternate, and phone numbers for the duration of the work. 3.0 INSPECTION AND ACCEPTANCE The Contracting Officer s Representative (COR) for the Task Order is a Government official who has been delegated specific technical, functional, and oversight responsibilities for this task order. The COR is designated in the COR appointment letter, issued by the Contracting Officer, and is responsible for inspection and acceptance of all services and documents. 3.1 Acceptance Criteria Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Requirements Summary Matrix (Section 6.8.2) and all terms and conditions of this order, including all modifications. 3.2 Contractor Payment Processing The Contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The Contractor shall invoice in accordance with (IAW) Section B of the task order. The Contractor shall provide an itemized list of materials used in the performance of this task. 3.3 Invoicing and Receiving Report Instructions The Contractor shall provide an invoice no later than 5 business days after services have been performed. All invoices shall be in electronic format and entered into the Invoice Processing and Payment System (IPPS) vi a OB10. See Attachment 1 for instructions on using OB10. The Contractor shall forward a copy by electronic mail to the COR on the Task Order. All invoices submitted shall contain the following information: Purchase Order/Task Order Number Invoice Number Contractor/Company Name Invoicing Period Services Provided 4.0 DELIVERABLES 4.1 Delivery Address All deliverables shall be submitted to the COR designated in the COR appointment letter. 4.2 Method of Delivery Electronic copies shall be delivered using Microsoft Office Suite (MS WORD, MS EXCEL, MS POWERPOINT) unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR. 4.3 Shipping The Contractor shall use the UPS standard delivery for delivery of materials, equipment, or required hardcopy documents. The COR must approve all exceptions to this requirement. 4.4 Government Acceptance Period The COR will have ten (10) workdays to review draft deliverables and make comments. The Contractor shall have five (5) workdays to make corrections. Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten (10) work days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in thirty (30) calendar days. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor s accepted quote. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions. 4.5 Delivery Schedule Abbreviations The following abbreviations are used in the delivery/deliverable schedule: Abbreviation Definition CO Contracting Officer COR Contracting Officer's Technical Representative for the Task order CS Contract Specialist DA Days after DACA Days after contract award (award of this order) DAEOM Days after the end of the month Days Calendar Days unless otherwise specified DID Data Item Description E Electronic Copy H Hard Copy NLT Not Later Than PWS Ref Performance Work Statement Reference (paragraph number) 4.6 Deliverable / Delivery Schedule A summary of deliverables follows. Copies are to be provided to the Government officials indicated in electronic file (E), and/or hard copy (H). Item PWS Ref Title Dist E H Initial Subsequent Deliverable 1 2.1.2. Service Check List COR 1 N/A Deliverable 2 6.1 Non-Disclosure / Non-Use Agreement COR 1 N/A Deliverable 3 2.1.3 Contract Work Breakdown Structure (CWBS) COR 1 See attached Bill of Deliverables 5.0 CONTRACT ADMINISTRATION DATA 5.1 Place of Performance The task will be performed at the physical location of Asheville VAMC, 1100 Tunnel Rd. Asheville, NC to include indoor and outdoor areas as required or as designated by the Government. 5.2 Other Direct Costs (ODCs) Not applicable for this task 6.0 OTHER TERMS, CONDITIONS, AND PROVISIONS 6.1 Protection of Information 6.1.1 Dissemination of Information/Publishing There shall be no dissemination or publication, except within and between the Contractor and any subcontractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the COR or the Contracting Officer. VA approval for publication will require provisions which protect the intellectual property of the VA, the property owner, and the Contractor. 6.1.2 Contractor Employees - Contractor Identification Contractor personnel may be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order. Contractor personnel shall wear their company s identification badge while on Government property and make their Contractor status known during introductions. 6.1.3 Use of Military Rank by Contractor Personnel Contractor personnel, while performing in a Contractor capacity, are prohibited from using their retired or reserve component military rank or title in all written or verbal communications associated with the contracts under which they provide services. 6.1.4 Personally Identifiable Information (PII) and Protected Health Information (PHI) Contractors collecting, storing, or disseminating personal identifiable information (PII) or protected health information (PHI) data must conform to all pertinent regulations, laws, and VA directives related to privacy. Contractors must provide access for VA privacy reviews and assessments and provide appropriate documentation as directed. 6.2 Data Rights The Government will retain rights to all data produced in the course of developing, deploying, training, using and supporting VA or other federal agencies that utilize this order. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. 6.3 Quality Assurance The Government will review Monthly Progress Reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services. 6.3.1 Quality Assurance Surveillance Plan (QASP) Not applicable for this task. The Government will require all servicing be done IAW industry standards and Federal, State, and Local requirements. 6.3.2 Performance Requirements Summary Matrix Not applicable for this task 6.3.3 Performance Evaluation Process The Contractor Performance Assessment Reporting System (CPARS) has been adopted by VA to electronically capture assessment data and manage the evaluation process. CPARS is used to assesses a Contractor s performance and provide a record, both positive and negative, on a given contract during a specific period of time. The CPARS process is designed with a series of checks and balances to facilitate the objective and consistent evaluation of Contractor performance. Both Government and Contractor program management perspectives are captured on the CPAR form and together make a complete CPAR. Once the Assessing Official completes the quoted assessment for the period of performance, the CPAR is released to the appropriate Government Contractor Representative for their review and comments. User ID and Password will be provided to the designated Government Contractor Representative upon issuance of a task order. The Contractor has 30 days after the Government's evaluation is completed to comment on the evaluation. The Government Contractor Representative must either concur or non-concur to each CPAR. If the Contractor concurs with the quoted assessment and the Reviewing Official does not wish to see the CPAR, the Assessing Official may close out the CPAR. Otherwise, they must forward the CPAR to the Reviewing Official for them to review, enter comments if appropriate, and close out. The Reviewing Official may at their option direct the Assessing Official to forward every CPAR to them for review. 6.4 Government Furnished Equipment (GFE)/ Information (GFI)/Property (GFP) Not applicable for this task 6.5 Section 508 Requirement The Contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. In December 2000, the Architectural and Transportation Barriers Compliance Board (Access Board), pursuant to Section 508(2) (A) of the Rehabilitation Act Amendments of 1998, established Information Technology accessibility standards for the Federal Government. Section 508(a)(1) requires that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology (EIT), they shall ensure that the EIT allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. The Section 508 requirement also applies to members of the public seeking information or services from a Federal department or agency. 6.6 Other Special Considerations 6.6.1 Security Security Privacy Requirements General - All contractors and contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA, and VA personnel, regarding information and information system security. Contractors must follow policies and procedures outlined in VA Directive 6500, Information Security Program and its handbooks to ensure appropriate security controls are in place. 6.6.1.1 Access to VA Information and VA Information Systems Not applicable for this task 6.6.1.2 VA Information Custodial Requirements Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the contracting officer. This clause expressly limits the contractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). Information generated by a Contractor as a part of the contractor s normal business operations, such as medical records created in the course of providing treatment, is subject to a review by the Office of General Counsel (OGC) to determine if the information is the property of VA and subject to VA policy. If the information is determined by OGC to not be the property of VA, the restrictions required for VA information will not apply. VA information will not be co-mingled with any other data on the contractors/subcontractors information systems/media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. VA also reserves the right to conduct IT resource inspections to ensure data separation and on-site inspection of information destruction/media sanitization procedures to ensure they are in compliance with VA policy requirements. Prior to termination or completion of this contract, contractor will not destroy information received from VA or gathered or created by the contractor in the course of performing this contract without prior written approval by the VA contracting officer. Any data destruction done on behalf of VA by a contractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, and applicable VA Records Control Schedules. The contractor will receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. Applicable Federal information security regulations include all Federal Information Processing Standards (FIPS) and Special Publications (SP) issued by the National Institute of Standards and Technology (NIST). If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies, including FIPS or SP, in this contract. Contractors collecting, storing, or disseminating personal identifiable information (PII) or protected health information (PHI) data must conform to all pertinent regulations, laws, and VA directives related to privacy. Contractors must provide access for VA privacy reviews and assessments and provide appropriate documentation as directed. The contractor shall not make copies of VA information except as necessary to perform the terms of the agreement or to preserve electronic information stored on contractor electronic storage media for restoration in case any electronic equipment or data used by the contractor needs to be restored to an operating state. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to terminate the contract for default or terminate for cause under Federal Acquisition Regulation ( FAR ) part 12. If a VHA contract is terminated for cause, the associated business associate agreement (BAA) will also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01 Business Associates. Contractor will store, transport, or transmit VA sensitive information in an encrypted form, using a VA-approved encryption application that meets the requirements of NIST s FIPS 140-2 standard. The contractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA directives are available on the VA directives Web site at http://www1.va.gov/vapubs/. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor will refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor shall not release medical quality assurance records protected by 38 U.S.C. 5705 or records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus protected under 38 U.S.C. 7332 under any circumstances, including in response to a court order, and shall immediately refer such court orders or other inquiries to the VA contracting officer for response. The contractor will not use technologies banned in VA in meeting the requirements of the contract (e.g., Bluetooth enabled devices). ATTACHMENT 1: NON DISCLOSURE / NON-USE AGREEMENT Non-Disclosure Agreement for Contractor Employees and Subcontractors I, __________, am an employee of or a subcontractor to [Company Name], a Contractor acting under contract to the [Name of CPAC office] under Prime Contract No. ____, through Task Order ______. I understand that in the performance of this task, I may have access to sensitive or proprietary business, technical, financial, and/or source selection information belonging to the Government or other Contractors. This information includes, but is not limited to, cost/ pricing data; Government spend plan data; Contractor technical quote data; independent government cost estimates; negotiation strategies and Contractor data presented in negotiations; contracting plans and statements of work. I agree not to use, discuss, divulge, or disclose any such information or data to any person or entity except those persons directly concerned with the use or performance of this delivery order. I have been advised that the unauthorized disclosure, use or negligent handling of the information by me could cause irreparable injury to the owner of the information. The injury could be source sensitive procurement information of the government or proprietary/trade secret information of another company. I understand that the United States Government may seek any remedy available to it to enforce this Agreement, including, but not limited to, application for a court order prohibiting disclosure of information in breach of this agreement. Court costs and reasonable attorney fees incurred by the United States Government may be assessed against me if I lose such action. I understand that another company might file a separate claim against me if I have misused its proprietary information. In the event that I seek other employment, I will reveal to any prospective employer the continuing obligation in this agreement prior to accepting any employment offer. The obligations imposed herein do not extend to information/data which is: a. in the public domain at the time of receipt or it came into the public domain thereafter through no act of mine; b. disclosed with the prior written approval of the VA designated Contracting Officer; c. demonstrated to have been developed by [Company Name], or me independently of disclosures made hereunder; d. disclosed pursuant to court order, after notification to the VA designated Contracting Officer; e. disclosed inadvertently despite the exercise of the same reasonable degree of care a party normally uses to protect its own proprietary information. I have read this agreement carefully and my questions, if any, have been answered to my satisfaction. (Printed Name of Employee or Subcontractor) Date (Signature) Organization (Signature of Corporate Official) Date (Printed Name of Corporate Official) (Printed Title Task Manager or higher NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (12-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/36C24619Q0693/listing.html)
- Place of Performance
- Zip Code: 28805
- Record
- SN05338556-F 20190614/190612230017 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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