SPECIAL NOTICE
R -- Annual Physicist for inspection and testing of Radiology Equipment
- Notice Date
- 6/12/2019
- Notice Type
- Synopsis
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Veterans Affairs;VAMC White River Junction;215 North Main Street;White River Junction VT 05009
- ZIP Code
- 05009
- Archive Date
- 6/22/2019
- Point of Contact
- Krisanne Dernago
- Small Business Set-Aside
- N/A
- Description
- This is a special notice for contract 36C24118P1909. This notice is to publicize that this requirement was awarded on a Sole Source basis. No quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. The Department of Veterans Affairs is publicizing 36C24118P1909 P00001 to ensure the most advantageous method of fulfilling the Government's need, price and other factors considered are met. The details of the project and anticipated tasks and deliverables are outlined in the attached Performance Work Statement. This synopsis for the service is to provide Annual Physicists inspection and testing of Radiology Equipment for the VA Medical Center Connecticut facilities will be used to determine whether there are any vendors that can fulfill this current need. Interested sources should respond via email to Krisanne.rivera@va.gov to indicate their interest in this procurement. Please indicate in your email if your company is on a GSA schedule and the corresponding contract number. Statement of Work Background: The VA Connecticut Veterans Health System maintains an annual service contract for the certification of all diagnostic imaging equipment per directives of NRC, NHPP and TJC as a yearly requirement at the West Haven and Newington campus. Type of Contract: Firm-Fixed Price Service Contract. Contract Performance Period: Base Year plus four option year renewals. Base year effective dates 9/1/2018 8/31/2019. Objective: This contract is to ensure safe and reliable diagnostic imaging equipment performance while meeting all safety requirements, industry standards and NRC, NHPP and TJC regulations. This shall be completed to ensure maximum uptime with minimal impact on patient care. Scope of Work: The services required include: Initial [acceptance or relocation], annual and post repair surveys/inspections of diagnostic radiography equipment including CT, fluoroscopes, portables, C-Arms, dental units and general diagnostic machines. MRI and image display monitors, Nuc Med cameras, PET/CT and SPECT equipment. Testing must be scheduled for normal work hours with Biomed/Clinical Engineering staff and for times that are acceptable to the Radiology and other department who manage the equipment. For major repairs or replacement of a major component [ex. tube changes, collimator repair, detector replacement or generator repair], post repair surveys of CT and fluoro equipment must be performed within 7 days of contractor being notified of the repair. Verbal confirmation that equipment has passed testing and is safe to use must be provided day of service. Annual, initial and post repair [ex. tube replacement] testing must include measurements of sufficient numbers and types to thoroughly evaluate the safety of the radiation producing equipment, and safety of its use for patients and operators. Joint Commission testing requirements [and if/when put into effect, CT DEEP and NHPP testing standards] must be followed. All medical physicists/personnel sent to VACT must meet any future Joint Commission and CT DEEP requirements for education, training, experience and other credentialing. Contractor must ensure medical physicists have had annual radiation safety training to keep their own occupational doses ALARA. The contractor s test equipment [including ion chambers, GM survey meters, phantoms, and other test equipment] shall be current state-of-the-art, working properly and properly calibrated, Tests routinely performed annually and at acceptance will include, but not be limited to, mA linearity, timer accuracy, kVp accuracy, HVL, exposure reproducibility, light field/x-ray alignment, and equipment output at various settings. Dose rate surveysin the control room and adjacent occupied areas are to be included during acceptance testing or relocation of equipment, Testing of CT equipment shall also include evaluation of table incrementation and travel accuracy, image uniformity,slice thickness and position accuracy, alignment light accuracy, radiation beam width, image noise, artifact evaluation,spatial resolution, high contrast resolution, low contrast resolution, contrast scale/CT #s, mA scan time calibration, and evaluation of patient dose to reference/recommended doses. The contractor shall be able to make recommendations for patient dose reduction methods, and comment on our use of SureStart and other modes of operation.Annual CT inspections must include a review of our CT protocols, technical factors used as well as Our ALERT and Notification levels. Contractor must be able to offer recommendations to ensure patient dose optimization when compared to national recommendations and good practices. A note must be made in the CT annual report to document that our CT protocols were reviewed. Medical physicists must review the CT QA program and be able to make recommendations for any enhancements required. Fluoroscopy equipment testing shall also include evaluation of equipment output, resolution, and patient doses. Report must include output data to be posted for each fluoro room or portable unit, For nuclear medicine cameras, phantoms will be used to assess image/system uniformity, resolution, and artifact evaluation, Image display monitors will be tested for luminance uniformity, resolution and spatial accuracy. Signed reports shall be received within two [four] weeks of performance of testing. Problems with equipment which should result in removal of the equipment from service must be verbally reported immediately when identified to a member of the VACT BioMed/Clinical Engineering staff, Contractor shall also be able to respond to special requests for estimates of fetal doses from maternal diagnostic x-ray and nuclear medicine procedures, as well as for maternal nuclear medicine therapy procedures. Contractor shall be able to respond to special requests to provide nuclear medicine equipment and other evaluations such as for dose calibrators as well as provide shielding designs when required. In addition, contractor shall be able to provide on-site fluoro safety training for physicians and technologists. Contractor must be able to provide patient skin dose calculations for prolonged fluoroscopy procedures. Security Requirements: All contractor personnel shall obtain a short term identification badge issued by the Facility POC or government designated representative. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Facility POC a valid (non-expired) photo identification issued by a US federal, state or local government agency. Escort will be provided as required in sensitive work areas. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said contractor. Contractor will create new study when performing inspection or certification of equipment and will not access protected health information (PHI) or personally identifiable information (PII). As such, no additional mechanisms will be needed to ensure the protection of information. Safety Regulations: All applicable safety regulations shall be observed during all work of this contract. The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract. The VA Radiation Safety Officer (RSO) shall have full authority to see that contractor fully conforms to all TJC, NRC agency requirements and any other jurisdiction deemed applicable. Scheduling and Hours of Work: All work in areas involved shall be scheduled with the Biomedical Equipment Support Specialist Supervisor, John Klemenz, in Clinical Engineering (or designee) and the staff in the Radiology area. Mr. Klemenz can be reached at x5813. All contractors must first sign in at the Clinical Engineering Office in Building 1, 2nd floor Rm. 2-132. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (12-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/notices/69134e8b3317633b0a8678cd91d1f5d6)
- Record
- SN05338693-F 20190614/190612230023 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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