SOLICITATION NOTICE
S -- Pacific District (OAK) - Willamette Natl Cemetery - Janitorial Services July 1, 2019 thru June 30, 2020 w/(4) 1-Year Options through June 30, 2024
- Notice Date
- 6/13/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- Department of Veterans Affairs;National Cemetery Administration;Contracting Services;75 Barrett Heights Road, Suite 309;Stafford VA 22556
- ZIP Code
- 22556
- Solicitation Number
- 36C78619Q0355
- Response Due
- 6/24/2019
- Archive Date
- 8/23/2019
- Point of Contact
- tene.becknell@va.gov
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- 6 RFQ FOR COMMERCIAL ITEMS Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78619Q0355 Issue Date of Solicitation: June 13, 2019 Response Due Date: June 24, 2019 at 6:00 pm (Eastern) Service Type to be Performed: Janitorial Services for the Willamette National Cemetery Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB) Applicable NAICS: 561720, Janitorial Services Classification Code: S201, Housekeeping Custodial Period of Performance: Date of Award through June 30, 2020 with (4) 1-Year Options through June 30, 2024, if exercised Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556 Place of Performance: Willamette National Cemetery 11800 SE Mount Scott Blvd Portland, OR 97086 Attachments: A Wage Determination for Multnomah County, Oregon B Performance Work Statement (PWS) and Attachments C Price/Cost CLIN Schedule D Past Performance Questionnaire E List of References This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0355. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-101 (October 2018). The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, Janitorial Services with a business size standard in dollars of $18.0 million. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. In accordance with FAR 19.502-4, the Government reserves the right to make multiple contract awards to more than one responsible SDVOSB concern. When applicable, the Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract. In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10, Offerors understand at least 51 percent of the cost of personnel for contract performance, will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns. Offerors must identify in their Technical Proposal, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract. NON-PERSONAL SERVICES CONTRACT The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. PRICE/COST CLIN SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide Janitorial Services at the Willamette National Cemetery. Units and services shall be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives (Quality Assurance Surveillance Plan), etc., and all other terms and conditions contained in this solicitation. Offeror is to understand that the quantities stated in the schedule are estimates for pricing purposes only. The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. CLIN No. Supplies/Services Est. Qty Unit Unit Price Total Price 0001 Description $_________ $___________ SEE ATTACHMENT C - PRICE/COST (CLIN) SCHEDULE Total $___________ Total Estimated Price Base and all Option periods $______________ SCOPE: The contractor shall be responsible for providing Janitorial Services at the Willamette National Cemetery.. See Attachment B Performance Work Statement. SITE VISITS: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If your company plans to conduct a site visit of the Willamette National Cemetery, you must contact the designated point of contact below to schedule and date/time for the site visit. Site Visit Dates: June 17, 2019 through June 20, 2019 ONLY. Time: By appointment only. Site Visit Location: Willamette National Cemetery (report to white trailer adjacent to Administration Building to sign in and obtain a map of the Cemetery) 11800 SE Mount Scott Boulevard, Portland, OR 97086. IMPORTANT: ALL INTERESTED OFFERORS MUST CONTACT Ms. Sara Akin at (503) 273-5254 to set up a site visit appointment. An appointment must be made in advance prior to visit. No exceptions. No site visits will be scheduled or arranged after June 20, 2019 to facilitate a timely July 1, 2019 contract award. Technical site-visit related questions regarding this requirement that are posed after the designated solicitation site visit time frame or during unscheduled site visits/tours, will not be permitted for the duration of the pre-solicitation, solicitation, and pre-award phases through contract award. OFFERORS: Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov and have an active SAM account PRIOR TO AWARD and have also completed the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award. SDVOSB and VOSB socio-economic categories MUST be registered and have an active account with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) AT TIME OF AWARD if selected. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 6:00 pm on June 24, 2019. Responses to this announcement will result in a contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. Questions pertaining to this announcement shall be sent via email to tene.becknell@va.gov. All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than June 20, 2019 at 6:00 p.m. (Eastern). Telephone inquiries will not be accepted no exceptions. Questions submitted after the deadline date will not be addressed. To maintain procurement integrity, please do not contact the Willamette National Cemetery personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer by the designated question submission deadline date. Offer Format and Submission Information: Offers must be submitted on company letterhead. Commercial format is encouraged. All Offer documents must be submitted in SEPARATE Volumes and in Adobe Acrobat (.pdf) format No MS Word documents please. All Offerors shall include the following information as part of their Offer in the following VOLUME type: VOLUME A; Company Information: Volume shall be titled 36C78619Q0355 Company Information WNC Janitorial your Company Name and include: Legal Business/Company Name (as listed in www.sam.gov) Company Address DUNS Number Point of Contact Name Telephone number Email Address Teaming Agreement Partnerships Information (if applicable) Company Capabilities Statement Proof of current System for Award Management (SAM) account For SDVOSB and VOSB concerns, proof of current Vendor Information Pages (VIP) certification (formal CVE verification notification letter is also acceptable) One (1) signed copy of Acknowledgement of any Solicitation Amendments One (1) copy of Completed FAR Provision 52.212-3 Certifications and Representations OR indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status). VOLUME B: Shall be one (1) copy of your Technical Proposal and work plan (if applicable) and shall be titled 36C78619Q0355 Technical Proposal WNC Janitorial your Company Name. VOLUME C: Shall include all Past Performance Questionnaires and Past Performance References for related current or prior Janitorial Services and shall be titled 36C78619Q0355 Past Performance and References WNC Janitorial your Company Name (See Attachments D and E). VOLUME D: Shall be one (1) copy of your proposed pricing for all items as listed on the Price/Cost CLIN Schedule. Pricing document must include a grand total summary of all costs for the Base Period and all Options in.pdf format. Proposed pricing estimates will only be accepted in the Price/Cost Schedule of Supplies/Services CLINs document format (see Attachment C) and shall be titled 36C78619Q0355 Proposed Pricing WNC Janitorial your Company Name. Offers and all supporting documentation (Volumes) shall be submitted via email in Adobe.pdf format, to the following email address: tene.becknell@va.gov by the designated deadline date and time. While Volumes need to be separate, they do not need to be sent separately in individual emails and can be consolidated into one (1) email (size restrictions permitting). If attachment size limitations prevent you from sending a single email containing all Volume documents, please be sure to clearly identify in the subject line additional emails that contain additional proposal documents (e.g., Volumes X and XX for Solicitation # XXXX, Grounds Maintenance Services, etc.,). Offer packages that do not contain all the above listed Volume materials will be rejected as non-responsive. The Offeror, not the Contracting Officer, will be responsible for ensuring that a complete proposal and all Volumes have been submitted and received by the Contracting Officer by the designated deadline date. Evaluation Process: Evaluation Methodology: The Government intends to award a Firm Fixed Priced contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative analysis evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole. Offers will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response, if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. Evaluation of Factors and Sub-Factors: Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Pricing will be evaluated to determine if it is deemed reasonable for the conduct of the proposed contract, reflects a clear understanding of the requirements, and is consistent with the methods of performance as described in the Offeror s proposal. Technical Acceptability Demonstrated experience performing this requirement Demonstrated qualifications to perform these services Experience of company and subcontractors anticipated to perform work under this contract Managerial & Technical Qualifications of key personnel Qualifications of any proposed sub-contractors and the percentage of work they will be performing. 3. Past Performance Past Performance. The offeror is responsible for providing three (3) no more than five (5) references of their choosing and sending a copy of the Past Performance Questionnaire (Attachment D) to those references for completion. Past performance information provided should be only for services that have been performed within in the past five (5) years. Past Performance Questionnaire and References submissions shall be provided only for the Offeror/Company submitting a Proposal for this Combined Synopsis/Solicitation and who will actually be performing services as outlined in this Solicitation. Questionnaires and References for subcontractors are not required and should not be provided. In addition to the past performance questionnaire, the offeror is also responsible for providing a completed copy of the List of References (Attachment E) to the Contracting Officer. The references chosen by the offeror should be selected based on past projects (within in the past 5 years) and of the same or similar work. The completed questionnaires shall be returned to: tene.becknell@va.gov no later than the solicitation s closing date and time. Questionnaires received after the deadline date/time, will not be reviewed. A query of the Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov shall also be performed by the CO as a past performance evaluation factor. Proof of current SDVOSB/VOSB status and/or verification in VIP/CVE databases. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-2, Evaluation Commercial Items (Oct 2014) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items (Oct 2018) if paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: FAR 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019) FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (30 days) FAR 52.222-17, Non-Displacement of Qualified Workers (May 2014) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 97) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9). NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (13-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VANCA/VANCA/36C78619Q0355/listing.html)
- Place of Performance
- Address: Willamette National Cemetery;11800 SE Mount Scott Boulevard;Portland, OR 97086
- Zip Code: 97086
- Country: United States
- Zip Code: 97086
- Record
- SN05340305-F 20190615/190613230039 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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