SPECIAL NOTICE
J -- Alcon Infiniti - Preventive Maintenance Service Contract Notice of Intent to Sole Source
- Notice Date
- 6/14/2019
- Notice Type
- Synopsis
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
- ZIP Code
- 29403-5799
- Solicitation Number
- 36C24719Q0641
- Archive Date
- 6/24/2019
- Point of Contact
- John.Norway@va.gov
- Small Business Set-Aside
- N/A
- Description
- J Notice of Intent to Sole Source The Department of Veterans Affairs, Network Contracting Office 7 located in Charleston, SC 29412 intends to issue a sole source, firm fixed price contract, to Alcon Laboratories, Inc. of Fort Worth, Texas. The contract is expected to be awarded under FAR Part 13. A Limited Sources Justification has been prepared. The contract will be for maintenance of the Alcon Infinity Vision System in accordance with the Statement of Work. This procurement is being conducted in accordance with FAR Part 6.302-1 and 13.106-1(b)(1), Soliciting from a Single Source. The NAICS code utilized for this procurement is 811219 Other Electronic and Precision Equipment Repair and Maintenance with a Small Business Size Standard of $20.5 Million. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the Contracting Officer whether to continue with the sole source procurement or to provide for competition. Such responses MUST be received no later than June 21, 2019 at 2:00 PM (EST). Forward responses by e-mail to John.Norway@va.gov. Due to possibility of technical issues, please allow additional time if you are using electronic means. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. The Department of Veterans Affairs, NCO 07 will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. Also, prospective contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller to the Department of Veterans Affairs for the proposed Alcon equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Interested parties are encouraged to furnish information by email only with Response to Intent to Sole Source for Alcon Infinity Vision System in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation that they have received written authorization by Alcon Laboratories, Inc. for the servicing of Alcon Infinity Vision System equipment submitted to John.Norway@va.gov prior to the closing date of Friday, June 21 at 2:00 p.m. (EST). DESCRIPTION/SPECIFICATIONS/WORK STATEMENT CONSTELLATION LXT (EE:177079, S/N: 1202716001x) CENTURION VISION SYSTEM (EE# 192009, S/N: 1603557501X) MAINTENANCE SERVICE AGREEMENT COVERAGE: Vendor shall provide the following: Preventative Maintenance: Preventative maintenance will be carried out according to the manufacturer's recommended schedule. Preventative maintenance generally includes checking mechanical and electrical safety, lubrication, functional testing and adjusting for optimum performance as specified in the detailed preventative maintenance work plan. The current recommended OEM schedule to be followed is one annual PM for Centurion Vision Systems, and semi-annual (two per year) PMs for the Constellation LXT. These shall be scheduled in coordination with the Biomedical Engineering section in order to meet timeframes of the The Joint Commission requirements. Remedial Maintenance: Vendor shall provide remedial maintenance service on the equipment when requested by the Customer, as well as planned maintenance inspections, when scheduled in order to keep the Equipment operating in accordance with the manufacturer s specifications. Replacement Parts and Exchange Details: Vendor shall supply at its own expense, necessary parts, provided replacement of the parts is required because of normal wear and tear or otherwise deemed necessary by vendor and VA. All Parts will be new, standard parts, or used, reworked or refurbished parts that comply with applicable performance and reliability specifications. Applicable Handpiece exchange (H/P U/S Infiniti Handpiece; Infiniti Ozil Handpiece; Centurion Handpiece; Constellation Handpiece): $1750.00 IOL Injector Handpiece with an exchange price of $2,600.00 One lamp replacement per year Gas bottle exchanges as required, at no additional charge REPORTING: All repairs and services that will be performed during normal working hours, should be done in coordination with the Biomedical Engineering Section, as described above, to report/sign-in and to obtain an identification badge which shall be worn at all times while repairman is on station. After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment and must also include a listing of replacement parts, when applicable. NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above. PERFORMANCE: The Contractor must respond to service calls within one (1) hour of notification and be on-station within eight (8) hours. Competent personnel who are experienced and qualified to work on the specific equipment must perform all work. All work performed shall be accomplished in accordance with the manufacturer s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor s maintenance of the equipment must satisfy all requirements as set forth by NFPA and JCAHO. HOURS OF WORK: This contract is a full service contract to include all necessary service calls, five (5) days per week, between the hours of 8:00 AM and 5:00 PM, Monday through Friday, excluding Federal Holidays. ADDITIONAL SERVICES: The Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. All changes, updates or retrofits made on any component or system shall be annotated on station equipment manuals and records. Services also include recording all routine work; corrections and repair work in the equipment log. AUTHORIZED SERVICES: Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained. DISCONTINUANCE OF SERVICE: The Government reserves the right to terminate service on a particular machine meeting replacement criterion upon thirty (30) days written notice to the Contractor with payment to be prorated. SUBCONTRACTING: Due to the complexity of the services required herein, subcontracting will not be permitted. TEST EQUIPMENT: The VA Medical Center, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. PERFORMANCE CONFERENCE: If appropriate, the Contracting Officer will schedule a performance conference for contract orientation purposes with the Contractor receiving award. SPECIAL CONTRACT REQUIREMENTS: Vendor must follow all Department of Veterans Affairs, Joint Commission, OSHA, and NFPA regulations when working on VA equipment. CONTRACTOR SUBMITTALS: Within fifteen calendar days after award date, but not later than performance of the first servicing of equipment, the Contractor will furnish two (2) copies of its preventive maintenance procedures manual which will be used during the preventive maintenance services of this contract to the Contracting Officer. These manuals are required by the Government as a condition of the facility s JCAHO accreditation and must be received before any invoice can be certified for payment. SERVICE CONTRACTS: Bidder shall provide in the space provided below, the name, location, and telephone number of the office where service calls are to be placed: OBSELETE MACHINES: Services under a resulting contract will not cover obsolete machines where parts for such obsolete machines are not available under the original manufacturer s commercial price list, unless mutually agreed to by the Contracting Officer and the Contractor. ORDERS: The Contractor s repairman will report to the office of the Contracting Officer s Technical Representative (COTR) prior to start of work and after completing the services required during that call. Services to be rendered will be directed by the COTR and any changes must receive concurrence of the Contracting Officer and/or the COTR. TYPE OF CONTRACT The Ralph H. Johnson Veterans Affairs Medical Center (RHJ VAMC) anticipates award of a FIRM FIXED PRICE contract based on the contents of this solicitation. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (14-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/36C24719Q0641/listing.html)
- Record
- SN05341232-F 20190616/190614230026 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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