SOURCES SOUGHT
65 -- 589-19-3-1792-0129 - KC Electroencephalography System Upgrade
- Notice Date
- 6/28/2019
- Notice Type
- Synopsis
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
- ZIP Code
- 66048
- Solicitation Number
- 36C25519Q0569
- Response Due
- 7/5/2019
- Archive Date
- 7/15/2019
- Point of Contact
- 913-946-1986
- Small Business Set-Aside
- N/A
- Description
- ?.## SOURCES SOUGHT This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does no obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses. Responses to this notice shall include: Company Name Address Point of Contact Phone, Fax, and Email DUNS number Cage Code Type of business, e.g. Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a), HUB Zone, Women Owned Small Business, SDB Must provide a capability statement that addresses the organizations qualifications and ability to perform the work described below: The Kansas City VA Medical Center (KCVAMC) Clinical Neurophysiology Lab requires replacement of existing and additional EEG systems to accommodate the increasing current demand and to accommodate future needs. This type of machine is used to perform EEGs to detect abnormalities in the electrical activity of the brain which may help diagnose the presence and type of various brain disorders, to look for causes of confusion, and to evaluate head injuries, tumors, infections, degenerative disease, and other disturbances that affect the brain. The measurements given by an EEG are used to confirm or rule out various conditions. With increasing number of Gulf War/OEF/OIF/OND with TBI being seen in neurology clinics, there has been increase in demand for EEG. Many requests being sent for community care because of lack of capacity or time sensitive nature and failure to accommodate within current setup. About 1/3rd of patients with epilepsy have seizures refractory to medications and need video EEG in EMU as part of pre-surgical workup for electroclinical characterization of seizures. Currently KCVAMC does not have a fixed or mobile EMU and must send patients to Madison, Wisconsin for monitoring. Many patients refuse to go that far for an extended period and are referred to our community partners with significant expense. There are no epilepsy centers of excellence in this region with closest one being in Madison, Wisconsin or Durham, North Carolina. Increasing knowledge of subclinical seizures in comatose and intensive care unit patients among providers, more and more patients are being transferred to community hospitals for video EEG at huge expenses when all the services could be provided here. Over the last few years, there has been steady increase in the demand of services at KCVAMC. KCVAMC has had the longstanding need for the continuation of services. Currently it provides all these services in a fragmented way along with utilization of costly community care solutions. Ambulatory EEG are along the same spectrum of EEG services and is a very useful, unobtrusive way to diagnose, treat and monitor spells and seizures in home setting at a much lower cost. Intraoperative Neuromonitoring (IONM) is employed during neurosurgical procedures to monitor and prevent against neurological complications and is now considered a standard of care. KC VAMC has been reliant on outside organizations for IONM cases when we are fully capable of providing the service. KCVAMC has had the longstanding need for the services. Most of the deficiencies are because of lack of/or obsolete equipment, software and IT infrastructure and provides all these services in a fragmented way along with utilization of costly community care solutions. This statement of work is for acquisition of these systems to provide quality care to veterans served by KCVAMC. The same system could be used for provision of variety of services (EEG, Video EEG, EMU or Long-Term Monitoring). For efficient use of resources and continuity of care cross operability with other neurophysiology systems at KCVA including EEG, IONM, polysomnography (Sleep), electromyogram / nerve conduction studies (EMG/NCS) is desired. 1. Minimum Requirements & Salient Characteristics: Preferred vendor with established systems including EEG, EMU, LTM, Sleep at other Veterans Affairs facilities with capability of remote monitoring The EEG System shall include software upgrades, peripherals, licensing requirements, customer training, shipping and handling. The systems must be fully installed and operational in the neurodiagnostics. Hardware: 4 EEG acquisition systems The EEG system shall be used for activation procedures, including LED, adjustable arm photic stimulation, hyperventilation and others to assess the patient. The system shall accurately diagnose and evaluate epileptic seizures, encephalopathy, brain death, dementia, and coma patients. Ergonomic, portable, cart-based/mobile clinical EEG workstation for multi-room, multipurpose use. Cart includes medical PC with 24-inch high resolution monitor and keyboard, infrared camera, amplifier, USB power back up system, and ample local storage to prevent against the loss of clinical data. The station should have four wheels that lock/unlock Sit to stand height adjustment. All equipment should be able to be able to be disinfected with hospital-grade agents. Camera: Infrared camera with night vision for clarity of pictures with low or no ambient lighting. Ability to pan, tilt or zoom with the camera and ability to perform these functions remotely during a live study Resolution of 720p and above Live syncing with EEG data Microphone 1 Review station in EEG reading room with windows 7 PC w/ability to upgrade to windows 10, 64-bit system w/1000 ethernet interface with digital video, 24-inch, high resolution, dual screen. This should be compatible with the EEG acquisition systems 1 monitoring station for inpatient EEG and video EEG monitoring (epilepsy monitoring unit) allowing for concurrent review of multiple live ongoing studies at the same time. This should be compatible with the EEG acquisition systems. 1 Laser printer to be attached to the monitoring and review station Software specific requirements: A common analytic software capable of integrating routine EEG, long term EEG, sleep, ICU EEG HL-7 integration with Vista/CPRS (HIS) and software for easy collaboration and report generation Built in seizure and spike detector and digital spectral analysis (persist preferred) Adjustable programming for hyperventilation and photic stimulation Adjustable montages before, during and after data acquisition with visual montage creating capabilities Able to import old studies on to the database for continuity of care Enterprise level SQL database of studies Supports windows 7, windows 10 compatible Capable of exporting segments and screenshots for PowerPoint presentations and video presentations. Ability to deidentify data/snapshots/epochs for teaching and presentations The time of day should be recorded along with the EEG data and any other information that could be used for finding events in the stored record. The recording itself should contain all the technologist s comments and should be possible to enter free-text comments. In addition, there should be provisions for automatically recording information such as impedance values, sampling frequency, filter settings, and gain montage selections. The EEG software should allow to review/reconfigure as the EEG is being recorded. The review station shall grant physicians ease of access to already performed studies while the EEG machine is being used for a live procedure. The EEG system shall also be able to review past studies without waiting for the machine to be available to use. Capable of live review of data being acquired The software must be able to control an IP camera and high resolution MPEG 4 video output to produce an integrated video acquisition. Ability for automated settings synchronization across all networked systems Amplifier: The EEG system amplifier must accommodate fixed site, portable and ambulatory applications integrated into a system that provides reliable, interference free EEG monitoring and review capabilities. Referential channels 32 or more with 6 or more differential channels, expandable up to 256 referential and 16 DC channels Supports accessory channels for pulse oximetry for obtaining physiological data Sampling frequency of 512 HZ or more, sampling resolution of referential/differential/DC channels of 16 bits or more Ability to interface using TCP/IP, UDP, DHCP and USB 2.0 Inter-channel crosstalk should be less than 1%. System should allow for as clean a signal as possible in noisy environments, such as ICU s, ER s, and OR s etc. Additional noise in the recording should be less than 1 microvolt peak to peak at any frequency between 0.5 Hz thru 120 Hz. Prefer expandable multipurpose amplifier that can be used of EEG, LTM, ICU and brain mapping Software support to manage amplifier for brain mapping Ability to smoothly transition from routine EEG to long term monitoring Wireless amplifier option for long term monitoring to prevent loss of and interruption in data acquisition IT Infrastructure requirements: Supports HL-7 for ready integration in to the VA system CPRS and future Cerner systems Supports Windows 7, windows 10 compatible HIPAA compliant with role based, XL security and user group designation based on Microsoft active directory system Ability to interact with existing EMG/NCS and sleep lab system, EP machine, intraoperative neuromonitoring suite and software s Remote access and monitoring of the ongoing as well as stored studies using Citrix server Citrix ready. Capability of live review of acquiring data remotely and at review/monitor stations in real-time viewing onsite and via Citrix portal. [We need to be able to view the data during acquisition to treat the patient immediately, and as needed, to maintain brain health. (i.e. Status Epilepticus) This will require accessing the data from KCVA and from home via Citrix.] Microsoft SQL server 2012 or above with real time data transfer to server and/or review stations and remote access via Citrix. Data from acquisition machine should be directly sent to the server. The database server must ensure reliability and easy collaboration between multiple users while also accommodating full customization capabilities to fit various clinical configurations. Ambulatory EEG System: Portable, lightweight system with portable camera capable of up to 96 hours of HD video which can be wirelessly synchronized with EEG with optional power back up At least 24 referential and 4 differential channels with sampling resolution of 16 bits or more Sampling frequency 512 Hz or greater Oximeter channel preferred Event switch for easy marking of the events 2. Configuration: At the time of delivery 3. Installation & Testing: Configuration and training included 4. Warranty and Services: As per service contract, software upgrades for the life of the system or life of contract, 24/7 tech support, ease of obtaining additional software licenses for review 1 year on parts and depot repair. Supply items are warranted for 90 days from date of shipment. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period(s). Grey Market Goods: (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Response Needed by 7/5/2019 at 10:00 AM EST. Contact Information: James Hogue Contracting Officer Department of Veterans Affairs Network Contracting Office 15 3450 S. 4th Street Leavenworth, KS 66048-5055 Office: 913-946-1986 Email: james.hogue@va.gov NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (28-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/36C25519Q0569/listing.html)
- Place of Performance
- Address: Kansas City VA Medical Center;4801 East Linwood Blvd.;Kansas City, MO
- Zip Code: 64128
- Country: USA
- Zip Code: 64128
- Record
- SN05355632-F 20190630/190628230017 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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