SOLICITATION NOTICE
J -- Buffalo and Batavia Kitchen Hood Exhaust Cleaning and Inspections (VA-19-00026202)
- Notice Date
- 6/28/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 561790
— Other Services to Buildings and Dwellings
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 2;2875 Union Road;Suite 3500;Cheektowaga NY 14227
- ZIP Code
- 14227
- Solicitation Number
- 36C24219Q0863
- Response Due
- 7/15/2019
- Archive Date
- 8/14/2019
- Point of Contact
- Jacob.Burg@VA.gov
- Small Business Set-Aside
- Total Small Business
- Description
- Page 13 of 13 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24219Q0863 Posted Date: 06/28/2019 Original Response Date: 07/15/2019 Current Response Date: 07/15/2019 Product or Service Code: J073 Maintenance, Repair and Rebuilding of Equipment: Food Preparation and Serving Equipment. Set Aside (SDVOSB/VOSB): Total Small Business NAICS Code: 561790 Other Services to Buildings and Dwellings Contracting Office Address Department of Veterans Affairs Network Contracting Office 2 2875 Union Rd Suite 3500 Cheektowaga, NY 14227 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02. This procurement is being issued as a Total Small Business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $7.5 million. VA Western NY Healthcare System is currently seeking semi-annual kitchen hood, exhaust, fan, and duct cleaning with inspections for 8 locations within VA Western NY Healthcare System. Statement of Work VA Western NY Healthcare System Buffalo, NY 14214/5 and at Batavia, NY 14020 Background: VA Western NY Healthcare System is currently seeking semi-annual kitchen hood, exhaust, fan, and duct cleaning with inspections for 8 locations within VA Western NY Healthcare System. As per National Fire Protection Association (NFPA) 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations (2017 Edition) Chapter 11; procedures for the use, inspection, testing, and maintenance of equipment. VA Medical Centers and its out buildings require the kitchen exhaust, hoods, fans, and duct work cleaned, inspected, and tested by properly trained, qualified, and certified personnel in NFPA 96 protocols. Scope of Work: Contractor shall: Furnish all supervision, labor, travel, equipment, and supplies to clean dirt and grease from hoods, exhaust ducts and fan systems located at all places of performance. All testing, cleaning, inspecting, tagging and reporting shall be done in accordance with NFPA 96 s most current edition. To develop a work plan and schedule detail that includes procedures to be employed, equipment and material to be used, interim life safety measures, and schedule of work duration with milestone subtasks. Schedule the cleaning time frame with COR (Contracting Officer s Representative) to ensure that no lapses in operation occur. Some of the scheduled work will be required to be done on off-hours or on weekends. Specific Tasks: Contractor shall provide all supervision, labor, travel, equipment, and supplies to thoroughly clean all kitchen hoods, grease removal devices, fans, ducts, and other equipment (filters, motors, covers, plenum header, plenum volume area, fire extinguishing system piping, nozzles and activation devices) locations within VA Western NY Healthcare System, in accordance with methods established in NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2017 Edition; procedures for the use, inspection, testing, and maintenance of equipment. Service and inspections will be done on a semi-annual basis. Work may need to be completed on off hours, evenings, or weekends. Contractor shall supply and change all disposable filters on every semi-annual service of the recirculating hoods. Contractor shall comply with all applicable laws, ordinances, and regulations covering operations under the contract. Exhaust system cleaning shall include interior and exterior of all exhaust system hoods, ductwork and interior of exhaust removal blowers. Issues of exhaust system access must be brought to the attention of the COR. Systems will be cleaned using a combination of steam, power washing, and hand cleaning. Contractor shall clean stainless flashing on the exposed duct work. Contractor shall provide all the necessary equipment required for workers to safely work in the kitchen and serving line and not stand upon ranges, griddles, or other installed equipment in performing work. Cleaning shall be done in a timely manner and all service shall be scheduled in advance with the COR. Contractor shall check that all hood fans and lights are in good working order and there is no defective wiring. Contractor shall check all hoods for leaks, fans for being properly secured/re-secured. All backsplash, fans, and hoods are to be wiped down and free of grease. Upon completion of service, exhaust blowers shall be restarted, all access doors utilized during cleaning shall be replaced and fastened, dampers positioned for proper exhaust airflow and electrical switches and system components returned to operable state. Contractor shall affix a Certificate of Performance label to each hood to include the flowing information: company information, cleaning date, and name of person performing the work. The label must be visible, and all other outdated and previous labels removed. Cleaning operations shall be properly cleaned up, job generated debris shall be placed into the appropriate job site refuse container, and the kitchen facilities left ready for use by the kitchen staff. Should the contractor identify a requirement for corrective maintenance (repairs), the contractor shall immediately notify the COR. Places of Performance: VAMC Buffalo 3495 Bailey Avenue Buffalo, NY 14215 All locations at this site will follow scope and specific tasks above: Main Kitchen (additional notes below) Fan, hood, filters, fire protection system Approximately 100 of ductwork Cleaning to begin after 2pm Monday - Friday Canteen Kitchen (additional notes below) Two exhaust fans, fire protection systems One 10 x 4 exhaust hood One 8 x 4 exhaust hood One 6 x 4 exhaust hood Approximately 100 of ductwork Cleaning to begin after 4pm, Monday - Friday Willow Lodge - 9A (additional notes below) Fan, filters, fire protection system Recirculating exhaust hood / replace disposable filters Clean during 8am to 4pm, Monday - Friday Building 3 - Day Care (additional notes below) Fan, filters, fire protection system Recirculating exhaust hood / replace disposable filters Clean during 8am to 4pm, Monday - Friday VA Day Treatment Center 2963 Main Street Buffalo, NY 14214 One location at this site to follow scope and specific tasks above: Main Kitchen (additional notes below) Fan, hood, ductwork, filters, fire protection system Clean during 8am to 4pm, Monday - Friday VAMC Batavia 222 Richmond Avenue Batavia, NY 14020 Three locations at this site to follow scope and specific tasks above: Main Kitchen - Building 2 (additional notes below) Fan, hood, ductwork, filters, fire protection system Cleaning to begin after 7pm, Monday - Friday Canteen #1 - Building 1 (additional notes below) Fan, hood, ductwork, filters, fire protection system Cleaning to begin after 3pm, Monday - Friday Canteen #2 - Building 1 (additional notes below) Fan, hood, ductwork, filters, fire protection system Cleaning to begin after 3pm, Monday - Friday Period of Performance: The estimated base period of performance is August 1, 2019 through July 31, 2020 with the provision of four (4) option years. Risk Control: The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor s fault or negligence. VA Inspection and Acceptance Criteria: COR or designee will verify that the equipment is working within manufacturer s specifications after completion of service or repair. Quality Assurance: The Government may inspect each task as completed. The contractor shall be notified within 3 duty days of unacceptable service. The contractor shall re-perform service within 15 days of notification of unacceptable service. Quality Control: The contractor shall develop and maintain a quality program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Performance Monitoring: Contractor shall supply a complete report of cleaning and inspection test results including date of test and signature of employee doing testing. Corrective actions for deficiencies, needed repairs, and other specific issue areas will need to be brought to the attention of the COR on a separate report. Invoices: All invoices shall be submitted in arrears. Invoices shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices must include, at a minimum, the following information: Contractor Name Contract Number Current Purchase Order Number Date of Service Itemized Charges Safety Data Sheets: The contractor shall provide legible safety data sheets (SDS) to the COR prior to performance. At any time during the contract, the contractor elects to use some different cleaning aids the SDS sheet must be delivered to COR prior to using. Security: All contractor employees are subject to the same level of investigation as VA employees who have access to VA facilities. Security and badging process to be determined by COR. All interested companies shall provide quotations for the following: Base Year: 01 AUG 2019 31 JULY 2020 Line Item Description of Services Qty Unit Job Amount Total Price 0001 Services, Non-Personal, Firm-Fixed Price: Semi-annual Cleaning and Inspection in accordance with the SOW. Contractor shall invoice for services provided. 2 Job $ $ x2 0001(a) VAMC Buffalo Main Kitchen ___________________________________ Canteen Kitchen_________________________________ Willow Lodge (9A)_______________________________ Building 3 (Day Care) 0001(b) VA Day Treatment Center Main Kitchen 0001(c) VAMC Batavia Main Kitchen____________________________________ Canteen ________________________________________ Canteen 2 Total of line item 0001 (a,b,c) Base Period Subtotal $ Option Year 1: 01 AUG 2020 31 JULY 2021 Line Item Description of Services Qty Unit Amount Total Price 1001 Services, Non-Personal, Firm-Fixed Price: Semi-annual Cleaning and Inspection in accordance with the SOW. Contractor shall invoice for services provided. 2 Job $ $ x2 1001(a) VAMC Buffalo Main Kitchen ___________________________________ Canteen Kitchen_________________________________ Willow Lodge (9A)_______________________________ Building 3 (Day Care) 1001(b) VA Day Treatment Center Main Kitchen 1001(c) VAMC Batavia Main Kitchen_____________________________________ Canteen ________________________________________ Canteen 2 Total of line item 1001 (a,b,c) Option Year 1 Subtotal $ Option Year 2: 01 AUG 2021 31 JULY 2022 Line Item Description of Services Qty Unit Amount Total Price 2001 Services, Non-Personal, Firm-Fixed Price: Semi-annual Cleaning and Inspection in accordance with the SOW. Contractor shall invoice for services provided. 2 Job $ $ x2 2001(a) VAMC Buffalo Main Kitchen __________________________________ Canteen Kitchen_________________________________ Willow Lodge (9A)______________________________ Building 3 (Day Care) 2001(b) VA Day Treatment Center Main Kitchen 2001(c) VAMC Batavia Main Kitchen___________________________________ Canteen _______________________________________ Canteen 2 Total of line item 2001 (a,b,c) Option Year 2 Subtotal $ Option Year 3: 01 AUG 2022 31 JULY 2023 Line Item Description of Services Qty Unit Amount Total Price 3001 Services, Non-Personal, Firm-Fixed Price: Semi-annual Cleaning and Inspection in accordance with the SOW. Contractor shall invoice for services provided. 2 Job $ $ x2 3001(a) VAMC Buffalo Main Kitchen __________________________________ Canteen Kitchen_________________________________ Willow Lodge (9A)______________________________ Building 3 (Day Care) 3001(b) VA Day Treatment Center Main Kitchen 3001(c) VAMC Batavia Main Kitchen___________________________________ Canteen _______________________________________ Canteen 2 Total of line item 3001 (a,b,c) Option Year 3 Subtotal $ Option Year 4: 01 AUG 2023 31 JULY 2024 Line Item Description of Services Qty Unit Amount Total Price 4001 Services, Non-Personal, Firm-Fixed Price: Semi-annual Cleaning and Inspection in accordance with the SOW. Contractor shall invoice for services provided. 2 Job $ $ x2 4001(a) VAMC Buffalo Main Kitchen ____________________________________ Canteen Kitchen__________________________________ Willow Lodge (9A)_________________________________ Building 3 (Day Care) 4001(b) VA Day Treatment Center Main Kitchen 4001(c) VAMC Batavia Main Kitchen_____________________________________ Canteen ________________________________________ Canteen 2 Total of line item 4001 (a,b,c) Option Year 4 Subtotal $ The provision at FAR 52.212-2, Evaluation Commercial Items (Oct 2014), applies to this acquisition. Award shall be made to the vendor whose quotation offers the Lowest Price Technically Acceptable (LPTA) to the government IAW FAR Subpart 13.106-1(a)(2). considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (Factor 1) Technical Capability to meet or exceed the requirement, (Factor 2) Past Performance, and (Factor 3) Price. Factor 1 - Technical Capability: The Offeror shall provide a detailed step by step description (work plan) of the process used in the cleaning the hoods, fans and ducts of the system. This description shall include but is not limited to: Pre-Inspection Prep Cleaning of each element of the system Post area clean up Post inspection and Quality Assurance The Offeror shall also provide a detailed list of tools and equipment used in the cleaning of the system. Include copies of all inspection forms, certification stickers and SDS sheets for chemicals being used with the offer documents. Factor 2 - Past Performance: The Offeror must demonstrate experience, within the past 5 years, providing kitchen hood cleaning service in similar scope, size, and complexity. Include the following information: Company name and address Name, telephone number and e-mail address of Company POC Dates of contract performance, aggregate award amount, and Contract number The contractor will be evaluated based on the following: reliability, timeliness, quality, business relations, personnel, customer support, and responsiveness. Factor 3 Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. All interested companies shall provide quotation(s) for the requested service that includes a cost breakdown for services to be performed, and a labor mix for personnel for the contracting officer to properly evaluate price reasonableness. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s). Failure to provide the information requested in the evaluation criteria may result in package being found incomplete. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018) applies to this acquisition. All offers must reference: Solicitation number for this requirement as 36C24219Q0863. Name, address, and telephone number of offeror. Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete. Terms of any express warranty. Price. Price should be for all services detailed in this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Acknowledgement of any solicitation amendments. Past performance information. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration. The following provisions are included as addendum to FAR 52.212-1: 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 852.270-1 Representatives of Contracting Officers (JAN 2008) The provision at FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018) applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items (October 2018) applies to this acquisition. The following clauses are included as Addendum to FAR 52.212-4: 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 852.203-70 Commercial Advertising (May 2008) 852.232-72 Electronic Submission of Payment Requests (Nov 2018) 852.237-70 Contractor Responsibilites (Apr 1984) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (May 2019) applies to this acquisition. The following clauses are included as addendum to FAR 52.212-5: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.219-28 Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sep 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) The clause at FAR 52.219-6, Notice of Total Small Business Set-Asides (Nov 2011) applies to this acquisition. The full text of FAR provisions or clauses may be accessed electronically at https://acquisition.gov/browse/index/far This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission of quotes shall be received not later than 07/15/2019 4:00 PM EST. Only electronic submission will be accepted via email at Jacob.Burg@VA.gov. Solicitation questions should be submitted no later than 07/10/2019 4:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, at Jacob.Burg@VA.gov Point of Contact: Jacob Burg Contracting Officer See attached document: Site photos. See attached document: Wage Determination. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (28-JUN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
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- SN05355944-F 20190630/190628230031 (fbodaily.com)
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