SPECIAL NOTICE
J -- ScriptPro Base Fiscal year 2020
- Notice Date
- 7/15/2019
- Notice Type
- Synopsis
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
- ZIP Code
- 10468-3904
- Solicitation Number
- 36C24219Q0934
- Archive Date
- 8/14/2019
- Point of Contact
- Attn: G. Eulanda James
- Small Business Set-Aside
- N/A
- Description
- INTENT TO SOLE SOURCE The US Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), Hudson Valley Healthcare System, HCS at the Montrose, New York, Campus Pharmacy BLD 4 ground floor room 14 New York, intends to award a Sole Source contract under the authority of 41 U.S.C 253 (c) (1) (FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. For attached Statement of Work (SOW). ScriptPro USA Inc located 5828 Reeds Road Mission, KS 66202-2740, will furnish all labor, transportation, tools, and parts necessary to provide a full-service maintenance contract, and one (1) full service Preventive Maintenance (PM) per year. Certification and repair of the Medrad injectors equipment listed below for the base period of October 1, 2019, through September 30 26, 2024, plus four (4) twelve (12) months option. This action will result in a Firm-Fixed Price contract This notice of intent is not a request for competitive quotations. There will be no solicitation available for competitive quotes. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Respondents should reference 36C24219Q0934 Notice of Intent. Responses to this notice shall include company/individual name, a service capability statement, including examples of similar facilities for which services have been provided, proof of applicable OEM certifications to provide services on the equipment, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). Determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Telephone inquiries or responses will not be accepted. If no viable responses have been received by the closing date of July 22, 2019 10:00 am (EDT), the Government shall negotiate solely with ScriptPro USA Inc. The point of contact for this action is Eulanda James, Contracting Officer. SERVICE/MAINTENANCE OF EQUIPMENT ScriptPro Base Plus Four I. EQUIPMENT: Equipment to be serviced/maintained includes: ScriptPro pill distribution system located at Montrose Pharmacy BLD 4 Ground floor Room 14. Equipment to include: Robot Model SP200/OCC Quantity One Robot Model SP200/CCC Quantity One SP Expanded Platform Server Quantity One Pharmacy data Terminals Quantity four Pharmacy Printers Quantity four Prescription Notification Board Quantity one Wireless Barcode Scanner Quantity One Electronic Signature Device Quantity One Virus Protection Interface Upgrade Place of Performance: Equipment located in the Hudson Valley Health Care System Montrose Campus 2094 Albany Post Road Montrose NY 10548 BLD 4 Pharmacy ground floor room 14. 2. Background: The Script-Pro medication automation system is currently in use in VA Hudson Valley HCS at the Montrose, Campus Pharmacy BLD 4 ground floor room 14. The ScriptPro medication automation system dispenses medications to patients. BASE PERIOD: October 1, 2019 through September 30, 2020 OPTION YEAR 1: October 1, 2020 through September 30, 2021 OPTION YEAR 2: October 1, 2021 through September 30, 2022 OPTION YEAR 3: October 1, 2022 through September 30, 2023 OPTION YEAR 4: October 1, 2023 through September 30, 2024 REQUIREMENTS: A. Furnish all necessary labor, equipment, tools, materials, repair service, software updates, parts, etc., for complete On-Site Maintenance Service as specified below in accordance with the terms, conditions and schedule of this agreement. B. Contract Extension: The Government will have the Option to extend the Term of the contract for Four (4) additional years at the prices you bid. This is in accordance with the provision of FAR 52.217-9 in Section - I "Contract Clauses" of this Solicitation. BASE PERIOD 10/01/2019 thru 9/30/2020 III. CONFORMANCE STANDARDS: Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, JCAHO, CDRH, and include performance standards and specifications used when the equipment was procured by VA and any upgrades/updates. IV. HOURS OF COVERAGE: A. Normal business hours of coverage are [Monday through Friday] from [8:00 am to 5:00 pm], excluding federal holidays. All service/repairs will be performed during normal business hours of coverage unless requested and approved by [COTR]. B. Preventive Maintenance Inspections will be performed as required by MFR at a minimum [SEMI-ANNUALLY] (2 PMS PER YEAR) C. Work performed outside the normal hours of coverage at the request of [COTR] will be billed at the price listed in Section B, item II. Billing will include service time, and exclude parts and travel time as they are included in Section B, item I. Work performed outside the normal hours of coverage at the request of FSE will be considered service during normal hours of coverage. Note: Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional labor charge to the Government (unless it would be detrimental to equipment up-time; to be determined by COTR). D. Federal Holidays observed by the VAMC are: New Year s Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day And any other day specifically declared by the President of the United States to be a national holiday. V. UNSCHEDULED MAINTENANCE: A. The contractor shall maintain the equipment in accordance with the Conformance Standards Section and the Performance Requirements Section, by furnishing all necessary labor, equipment, tools, materials, repair service, software updates and parts for service (excluding consumables) in accordance with the terms, conditions and schedule of this agreement. The contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. B. Only, the CO, COTR or designated alternate has the authority to approve/request a service call from the contractor. C. Response Time: Contractor's FSE must respond with a phone call to the COTR and his/her designee within [ninety (90) minutes] after receipt of telephoned notification [24 hours per day]. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within [eight (8) hours] after receipt of notification and will proceed progressively to completion without undue delay. For example, if hours of coverage are [8:00 am to 5:00 pm], a [8] hour response means, if a call is placed at [5:00] pm [Monday], [September 9th], the FSE must start on-site service before [4:00 pm Tuesday], [September 10th], except when outside hours of coverage is authorized by the COTR. VI. SCHEDULED MAINTENANCE: A. The contractor shall perform Preventive Maintenance Inspection (PMI) service to ensure that equipment listed in the schedule performs in accordance with Section C, III, Conformance Standards. The contractor shall make thorough technical inspections of the equipment covered in the Schedule. Within ten (10) days after the award of the contract, the contractor shall submit a schedule of PMIs and a PMI checklist describing in detail the scheduled maintenance procedures for inspecting each piece of equipment listed. This checklist is subject to the approval of the COTR. The contractor shall provide and utilize these procedures and checklists with worksheet originals indicating the work performed and actual values obtained (as applicable) provided to the COTR at the completion of the PM. All equipment listed under Section C, I, Equipment, will have PM service performed as required by the MFR at a minimum of SEMI- ANNUALLY. In no event shall more than six months elapse between inspections. PMI services shall include, but need not be limited to, the following: 1. Cleaning of equipment. 2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6. Measuring and adjusting and calibrating as necessary for optimal performance, output or image quality. 7. Inspecting electrical wiring and cables for wear and fraying. 8. Inspecting all mechanical components including, but not limited to: patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance. Performing any Electrical Safety Inspections required by NFPA-99 as they may apply to this class of equipment and its application. 10. Returning the equipment to the operating condition defined in Section C, III, Conformance Standards. 11. Providing documentation of services performed. Preventive Maintenance Inspections shall be scheduled and performed as follows: Items requiring 2 visits [semi-annual PM inspections] C. All exceptions to the PMI schedule shall be arranged and approved in advance with the COTR. D. All parts, services, manuals, tools, or software required to successfully complete scheduled PMI are included within this contract, and it s agreed upon price, unless specifically stated in writing otherwise. E. Upon completion of the preventive maintenance and any required electrical safety inspection, the FSE must tag the equipment with an inspection tag, label or sticker which provides the following information: date inspected, date of expiration of inspection, and initials of FSE. VA Biomedical Engineering Labels will be provided to the FSE upon request when reporting (signing-in) to Biomedical Engineering. VII. PARTS: The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall INCLUDE all routine preventative maintenance parts, but it shall NOT INCLUDE major repair parts or consumables. The contractor shall use OEM new or re-built parts. New parts shall be furnished by the contractor and guaranteed against defects and/or failure for a period of 1 year from the date of completed installation of the component. Used parts, those removed from another similar system shall not be installed without approval by the COTR. VIII. MISCELLANEOUS SERVICES, COVERAGE AND TERMS: VA shall notify contractor immediately of any equipment failure which may require corrective action to resolve in order to schedule repairs and provide Purchase Card information or Purchase Order Number. Contractor shall be responsible for all preventative (planned) maintenance service-related travel expenses including overnight living expenses. VA shall notify contractor 24 hours in advance of a scheduled service visit if equipment will be unavailable for PM. Telephone Technical Support and any applicable remote diagnostics shall be available from the contractor on a 24-hours by seven-days- per-week basis. Software Updates ARE INCLUDED and shall consist of any modification, update, improvement or error corrections and shall be performed during normal business hours. Updates do not include separately licensed software modules which provide additional functionality relating to an application or feature for the hardware or software. Software Upgrades that consist of separately licensed software modules providing additional functionality relating to an application or feature for the hardware or software are NOT INCLUDED and shall require a separate Purchase Order. Clinical Applications Support by telephone shall be available M-F, 8AM 5PM Central Standard Time to contractor-trained VA personnel who use the covered equipment and the COTR. IX. SERVICE MANUALS: The VAMC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. X. DOCUMENTATION/REPORTS: The documentation will include legible detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each ESR must at a minimum document the following data legibly and in complete detail: A. Name of Contractor. B. Name of FSE who performed services. C. Contractor Service ESR Number/Log Number. D. Date, time (starting and ending), and Hours-On-Site for service call. E. VA Purchase Order (PO) #(s) covering the call, if outside normal working hours. F. Description of Problem reported by COTR/User. G. Identification of Equipment to be serviced: VA Inventory Entry # (if available), manufacturer, model#, serial#, and any other manufacturer's ID# s. H. Itemized Description of Service Performed (including Costs associated with after normal working hour services), including: Labor and travel hours, parts replaced (with parts), location of problem (equipment assembly, circuit, etc) and Corrective Action. I. Total Cost to be billed. J. Signatures: 1. FSE performing services described. 2. VA Employee who is notified and accepts that repair /service has been completed. XI. REPORTING REQUIREMENTS: A. The contractor shall be required to report to Engineering Office, Building 9, Room 108 to log in during Normal Business Hours.. Outside of Normal Business hours, FSE may report directly to area Supervisor at equipment site. When the service is completed, the FSE shall document services rendered on a legible ESR(s). All ESRs require an acceptance signature from the Area Supervisor. The FSE shall be required to log out either by contacting/meeting the COTR to provide him with the ESR(s) or at Engineering Office. Outside of Normal Business Hours, FSR(s) may be left in the Pharmacy, when detailed FSR(s) are generated by the company, they must be received within five (5) business days after completion of work either electronically (e-mailed to Rabinderpal Mangat at Rabinderpal.mangat@va.gov XII. PAYMENT: Purchase Order Payment Procedures: Payments will be made monthly in arrears upon receipt of properly prepared, certified invoices at the VA Financial Services Center which must show reference to the contract s purchase order number issued upon the award of this contract. XIII. ADDITIONAL CHARGES: There will be no additional charge to the Government for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. XIV. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COTR, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COTR with a written estimate of the cost to make necessary repairs. XV. QUALIFICATIONS: Offers will be considered only from offerors who are established in the business called for and whom in the judgment of the Contracting Officer (CO) are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. XVI. CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment described in Section C, I, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. XVII. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: A. Each respondent must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment comparable to that identified in the Section B schedule. For field experience, the FSE(s) has a minimum of one year of experience, with respect to scheduled and unscheduled preventive and remedial maintenance on covered equipment. C. The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or the COTR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VAMC equipment. D. If subcontractor(s) are used, they must be approved by the CO; the contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. XVIII. TEST EQUIPMENT: Contractor is required to utilize testing equipment for calibration which has been certified to be accurate, with accuracy traceable to a national standard. Certification certificates shall be made available to COTR upon demand XIX. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The contractor's FSE's shall wear visible company identification at all times while on the premises of the VAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Smoking is prohibited inside any buildings at the VAMC or near entranceways. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to police search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court. XX. INSURANCE A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. B. General Liability. Contractors are required to have Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. XXI. Information Security Office/Privacy Office information: The C&A requirements do not apply, and that a Security Accreditation Package is not required. Maintenance/installation(warranty) contracts for bio-medical devices should also contain the following language from Appendix C, 5.h. to address the return of systems containing VA sensitive information by the vendor: Bio-Medical devices and other equipment or systems " containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. See VA Handbook " 6500.6, Appendix C, paragraph 5.h., for the specific options. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (15-JUL-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
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- SN05369823-F 20190717/190715230024 (fbodaily.com)
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