SOURCES SOUGHT
S -- 36C26319Q0696 - Regulated Medical Waste - STC
- Notice Date
- 7/16/2019
- Notice Type
- Synopsis
- NAICS
- 562211
— Hazardous Waste Treatment and Disposal
- Contracting Office
- Department of Veterans Affairs;Network 23 Contracting Office (NCO 23);113 Comanche Rd.;Fort Meade SD 57741
- ZIP Code
- 57741
- Solicitation Number
- 36C26319Q0696
- Response Due
- 7/26/2019
- Archive Date
- 8/15/2019
- Point of Contact
- Stephen Holly
- Small Business Set-Aside
- Total Small Business
- Description
- VA Network Contracting Office 23, Black Hills, is issuing this Sources Sought Synopsis to determine the suitability for a Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or other Small Business set-aside for Regulated Medical (RMW) and Trace Chemotherapy Waste disposal services for the VAMC Saint Cloud area (see Statement of Work below). This is not a request for quotes or proposals and any such submitted in response to this notice will not be evaluated. Vendors who are interested in this requirement should respond to this notice by providing: a. A short capability statement outlining their ability to provide the service b. A list of other contracts for similar service that they have been prime or a sub-contractor on c. Certification of their SDVOSB/VOSB status through VetBiz.gov (if applicable) d. Company DUNS number e. Company Contact information Annual workload estimate for this requirement is: Description of service Qty IW and trace chemo waste Apx. 33,500 pounds Respond directly via email at: Stephen.holly@va.gov Statement of Work Regulated Medical (RMW) and Trace Chemotherapy Waste (Chemo) Introduction This statement of work (SOW) describes Contractor services needed to collect, transport, treat and dispose of infectious, sharp and trace chemotherapy waste for the Veterans Affairs Medical Center - St. Cloud (VA), 4801 Veteran s Drive St. Cloud, Minnesota, 56303 3 times a week. Every 2 weeks for the Brainerd Community Based Outpatient Clinic 722 NW 7th St. Brainerd, MN 55401. Once a month at the Max J. Beilke Department of Veteran s Affairs Outpatient Clinic 515 22nd Ave E. Alexandria, MN 56308 and at the Montevideo Community Based Outpatient Clinic 1025 N. 13th St. Montevideo, MN 56265. The Contractor shall provide all necessary labor, tools, equipment and materials necessary to provide services described in the SOW and shall perform the described services in compliance with the following authorities: Joint Commission; Centers for Disease Control; U.S Department of Labor Occupational Safety and Health Administration (OSHA); State and Federal Department of Transportation (DOT); Nuclear Regulatory Commission; U.S. Environmental Protection Agency (EPA); Minnesota Pollution Control Agency (MPCA) and other state agencies as applicable to the jurisdictions in which services are performed; U.S. Department of Veterans Affairs Policy and Procedure; and the St. Cloud VA Medical Center Green Environmental Management System (GEMS). Definitions Infectious Waste (IW): Waste originating from the diagnosis. care, or treatment of a person or animal that has been or may have been exposed to a contagious or infectious disease. Unless the materials have been rendered noninfectious by procedures approved by the Minnesota State Commissioner of Health, Infectious waste includes: All wastes originating from persons or animals placed in isolation for control and treatment of an infectious disease. Bandages, dressings, casts, catheters, tubing, and similar disposable items which have been in contact with wounds, bums, anatomical tracts, or surgical incisions and which are suspect of being or have been medically verified as infectious. iii. All infectious anatomical waste, including human and animal parts or tissues. 1v. Infectious sharps and needles. Laboratory and pathology waste of an infectious nature; or Any other waste, as defined by the state commissioner of health, which, because of its infectious nature, requires handling and disposal in a manner prescribed for other types of infectious waste. Infectious Sharps: discarded items that can induce subdenal inoculation of infectious agents, including needles, scalpel blades, pipettes, and other items derived from human or animal patient care, blood banks, laboratories, mortuaries, research facilities, and industrial operations; and discarded glass or rigid plastic vials containing infectious agents. Trace Chemotherapy Waste (Trace Chemo): empty vials, syringes, IV bags, and similar container type items which held antineoplastics and gowns, goggles, gloves, tubing and wipes used with antineoplastics that are not overtly contaminated. VA Storage of (IW) and Trace Chemo Waste The VA maintains two secure storage sheds for storage of IW and Trace Chemo. The VA storage sheds are adjacent to Building 49 and Building 1. IW and Trace Chemo waste will be placed by the VA into Contractor supplied containers within the storage sheds. At the Community Based Outreach Clinic (CBOC) locations there will be one storage location to service. Contractor Supplied Transport Containers The Contractor shall supply the VA with an adequate number of clean, disinfected, rigid, stackable storage containers with tight-fitting covers that can be securely sealed. The Contractor shall provide disinfected storage containers of sufficient quantity to ensure adequate capacity as needed by the VA for IW and Trace Chemo. At a minimum, a one-to-one exchange of containers for each filled container in both pickup locations will be provided by the Contractor. Currently, the estimated weight of IW and trace chemo waste generated by the VA is 33,500 pounds a year. The storage containers must be lined with Contractor provided red IW bags or yellow Trace Chemo bags as applicable to the waste to be stored in the container. Contractor supplied bags shall be constructed of a material of sufficient single thickness and strength to pass the 165-gram dropped dart impact resistance test as prescribed by American Society for Testing and Materials (ASTM) standard d 1709-75, which is incorporated herein by reference. Containers must be conspicuously labeled in accordance with guidelines and regulations prescribed by regulatory authorities including DOT and OSHA Standards. All containers must be labeled with the Contractor's and the VA's names, addresses, and phone numbers. All labels containing VA identifiers must be removed from containers at the time of waste treatment and/or disposal. Collection, Transportation, Treatment and Disposal The Contractor is fully responsible for handling, collection, storage, transportation, treatment and disposal of IW and Trace Chemo Waste in a secure manner that prevents leakage of waste. Containers must maintain their integrity and remain segregated from other waste types during handling, collection, storage, transport, treatment and disposal. The Contractor must track waste from collection to disposal and provide an online manifest system. The contractor must provide the VA with sufficient waste tracking information for the VA to deem the number of trace chemo and IW containers collected, the number of trace chemo and IW containers delivered, the weight of trace chemo and IW waste collected, and how and where trace chemo and IW is treated. Collection and Handling The Contractor will be issued a key for VA storage sheds and shall return the key upon contract expiration or termination. Failure to return the key shall cause the Contractor to be billed $75.00. All labor required to unlock storage sheds, remove containers, load the truck and place empty, clean, disinfected, lined, rigid, covered containers inside the storage sheds and lock the sheds is the sole responsibility of the Contractor. No less than thirty (30) minutes prior to arrival at the VA to collect waste, the Contractor shall call 320-250-6245 to notify Environmental Management Services (EMS). (EMS) will periodically monitor the Contractor's performance throughout the collection process. Montevideo contact number: 320-269-2222, Alexandria contact number: 320-759-2640, Brainerd 218-855-1115. At the St. Cloud location, collection of IW and Trace Chemo waste shall occur three days per week on Monday, Wednesday, and Friday mornings. Should any collection day fall on a holiday, the Contractor shall coordinate with the Contracting Officers Representative (COR) to reschedule. After both sheds have been serviced and locked, the Contractor shall deliver a manifest to the COR for signature. If the COR is unavailable, signature may be obtained from authorized VA personnel that are current on their DOT HazMat training. A list of authorized VA personnel is maintained by the COR and will be provided to the Contractor. Transportation The Contractor must possess valid infectious transporter licenses within each State the Contractor operates in and provide proof of licensure to the COR. The Contractor's commercial transporter management plans must be kept at the address identified as the transporter's principal place of business and be available for inspection upon request during business hours. The Contractor's vehicles must conspicuously display a rectangular sign or decal at least 12 inches in size with red letters on white background which reads "infections waste" or a decal displaying the international biohazard symbol and the word "biohazard.'' The name of the Contractor must be displayed on the exterior of the Contractor's vehicle in accordance with all local, state and federal regulations regarding infectious waste. The Contractor shall have an approved operation and safety plan with documentation of employee training. A copy of the plan must be provided to the (COR). The plan and documented training shall include, but not be limited to: The proper and safe operation of the waste collection vehicle; Standards and safety precautions for handling, collection, transportation, treatment and disposal of RMW and Trace Chemo Waste. Applicable licenses, permits and certificates of training for handling, collection, transportation, treatment and disposal of IW and Trace Chemo Waste. A description of the characteristics and hazards of RMW and Trace Chemo Waste. Procedures to follow in the event a person is contaminated by IW and Trace Chemo Waste. Procedures to follow in the event of a spill including clean up and disinfection of contaminated surfaces and the storage, treatment and disposal of spilled materials. Procedures to follow if a load of IW and Trace Chemo waste becomes hot, burning and/or reactive. Procedures to follow in the event unauthorized waste material is deposited in the collection containers. Procedures to follow to complete the manifest and to maintain other records required under any local ordinance, state statute or rule, or federal regulation that applies to the jurisdictions within which the Contractor operates; and procedures to follow to properly disinfect the waste collection vehicle and waste containers. Treatment and Disposal A. Trace Chemo must be treated and disposed by incineration at a permitted regulated medical waste incinerator. IW and Sharps must be treated by autoclave at a permitted regulated medical waste treatment facility then disposed of at a permitted land disposal facility. The Contractor is fully responsible for the lawful treatment and disposal of IW, Sharps and Trace Chemo Waste generated by the VA. Manifests and Certificates of Treatment and Destruction Waste collected by the Contractor shall be tracked using a manifest system that has been pre approved by the COR to ensure it meets VA's needs. The manifest system must provide the VA with sufficient information to track IW, Sharps and Trace Chemo waste collected from the point of collection to treatment and disposal. Certificates of treatment and disposal must also be provided to the COR for each shipment that clearly shows the date, type and location of treatment and final disposition of IW and trace chemo waste separately. Failure to follow manifest and certificate of treatment provisions may be grounds for immediate termination of the contract. Permits The Contractor shall provide the COR copies of all current regulatory permits for each storage, treatment and disposal facility to be used by the Contractor for the disposal of VA waste. The Contractor must obtain and maintain all necessary permits, licenses and registrations for handling, pickup, storage, treatment and disposal of IW and Trace Chemo Waste as regulated by the authorities listed in item 1.B. of this SOW. The Contractor agrees to hold the VA harmless for any negligence of Contractor and his or her employees who may wholly or individually be liable for improper handling, pickup, transportation, treatment and disposal of the VA's waste. Contingency Plans The Contractor shall provide the VA COR a contingency plan addressing back-up plans for collection, transportation, treatment and disposal of the VA's waste in the event of any condition which impedes the ability to perform the services specified in this SOW. Employee Testing and Certification The Contractor shall provide the COR evidence of training and certifications for employees including background checks, drug testing, DOT hazardous materials training, OSHA blood borne pathogen training, and ongoing medical surveillance. Evidence of compliance A. The Contractor will notify the COR of any letters of warning, notices of violations, or administrative penalties issued to the Contractor or to any waste treatment or disposal facilities during the contract term. Notification of Changes The Contractor will notify the COR in advance of any changes that may affect services such as containers, transportation, storage facilities, treatment facilities and disposal sites. Weight System The Contractor will provide evidence of a certifiable weighing system that is regularly monitored to ensure and validate accuracy. The Contractor will measure trace chemo and IW separately and exclude the weight of trace chemo and IW containers for an accurate measure of the weight of wastes for billing and tracking purposes. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (16-JUL-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/36C26319Q0696/listing.html)
- Place of Performance
- Address: Department of Veteran Affairs;VAMC St. Cloud;4801 8th Street;St. Cloud, MN
- Zip Code: 56303-2015
- Country: USA
- Zip Code: 56303-2015
- Record
- SN05371064-F 20190718/190716230015 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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