SOURCES SOUGHT
Z -- 581-20-1-055-0015 De-Ionized Water
- Notice Date
- 7/19/2019
- Notice Type
- Synopsis
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;VA Maryland Health Care System;Contracting Officer (90C);P.O. Box 1000, Bldg. 101, Room 26;Perry Point MD 21902
- ZIP Code
- 21902
- Solicitation Number
- 36C24519Q0474
- Response Due
- 7/26/2019
- Archive Date
- 9/24/2019
- Point of Contact
- mark.smith25@va.gov
- Small Business Set-Aside
- N/A
- Description
- SUBJECT: Deionized Water System DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. Subject: The Department of Veterans Affairs is conducting market research in order to provide a service agreement for the Hershel Woody Williams Huntington, WV 25704 VA Medical Center. The government anticipates awarding a Firm Fixed Price award base and 4 optional years contract that will provide a Service agreement for Deionized Water, see below attachment for details. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company. Any small business designation as certified by the Small Business Administration. A through description of experience in managing support requirements of this nature. 5.0 CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to mark Smith at Mark.Smith25@va.gov All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to Mark.Smith25@va.gov no later than 3:00 pm EST on 7/26/2019 ATTACHMENT 1 STATEMENT OF WORK DESCRIPTION/SPECIFICATION/WORK STATEMENT STATEMENT OF WORK PART A GENERAL INFORMATION A.1 INTRODUCTION Contract of service is for the provision of deionized water service in accordance with the requirements set forth in this Statement of Work (SOW). Equipment rental of all necessary equipment, repairs parts, and labor/service call charges are included in the contract. The equipment rental charges will be billed via mailed hard copy or electronic invoice submitted by the contractor. Each service call, the contractor will generate a service ticket. The service ticket shall be the invoice for the services rendered during the service call. The service ticket shall reflect a list containing each part used and pricing. The list of repair parts and labor will generally include fees for preventive/periodic replacement of the 5 and 0.2 micron filters, rental of a UV light sterilization system, regeneration of the cation tank, anion tank and two mixed bed tanks as well as re-bedding of the activated charcoal tank as required based on water usage, and also bleaching of the deionization system when and if the microbial count warrants such action. The contractor will perform the necessary repairs then direct the service ticket with the work listed to the Chemistry supervisor, Lead Microbiology Technologist or off-tour shift Medical Technologist, who will forward the service ticket to the Pathology/Laboratory Service program support assistant. This will be a Base Plus 4 Option Year Contract. Vendor s should submit their Bids based on the following schedule: Base Year Oct 1 2019 thru Sep 30 2020 Option Yr 1: Oct 1 2020 thru Sep 30 2021 Option Yr 2: Oct 1 2021 thru Sep 30 2022 Option Yr 3: Oct 1 2022 thru Sep 30 2023 Option Yr 4: Oct 1 2023 thru Sep 30 2024 A.2 BACKGROUND The Pathology and Laboratory Medicine Service (P&LMS) requires a water deionization system to provide purified water which meets the Clinical Laboratory Standards Institute (CLSI) requirements for Clinical Laboratory Reagent Water (CLRW). CLRW is a grade of purified water mandatory for innumerable and diverse tasks required in clinical diagnostic testing; which allows medical clinicians to treat, provide and maintain quality healthcare to veterans of this hospital. A.3 SCOPE OF WORK Vendor must provide on demand maintenance services with a two hour or less turnaround time. The services included are as follows: Yearly rental on five tanks Yearly UV light rental- UV light maintenance which further purifies the product water. Reload/recharge of one carbon tank yearly or as needed. Regeneration of cation, anion, and two mixed bed tanks as required whenever the system shows a deficiency in one or more of the afore mentioned tanks dependent upon purified water usage. Labor/Service of the DI water system. Replacement of the 5 micron - as needed..2 micron filters yearly or as needed. Chlorination/flush of the total system- quarterly or whenever increased microbial counts warrant this action. STATEMENT OF WORK PART B WORK REQUIREMENTS B.1 CLINICAL LABORATORY a. Location and Description of Systems: 1) Room 1B 113 Equipment Room: Culligan Complete Mutiple-Process Treatment System (Deionization System) with one 5 micron filter, one carbon tank, one cation tank, one anion tank, 2 mixed bed tanks, a 0.2 micron filter and a UV light sterilization system. 2) Room 1B105 Main Lab Extension line from D.I. system - port located at sink on back wall in Hematology beside the walk-in refrigerator, known as Chemistry/Hematology Port in main laboratory room 1B105. 3) Room 1B 115 Washroom Extension line from D.I. system port located at second sink, known as Washroom Port. All deionized water must meet the following specifications CLSI Standards for CLINICAL LABORATORY REAGENT WATER: Specification Requirement Specific conductance, microhms, maximum 0.1 Specific resistance, megohms, minimum 10 Silicate, mg/L, maximum 0.05 Carbon dioxide activated carbon tank Culture less than 10 cfu/ml Particulate matter 0.22 micron filter c. Testing: Testing for the resistance and cultures will be performed by VA personnel. All other tests will be certified by the contractor or an independent laboratory. The testing for qualities must coincide with the sterilization process and a certificate must be provided to the VA Pathology/Laboratory Service ensuring these qualities. d. Maintenance of Laboratory System: (1) At no time during servicing will the Laboratory Service be without deionized water service during the maintenance process. This will require a separate means of supplying deionized water with a meter to ensure that all qualities are being met. (2) All work is to be coordinated through the Pathology/Laboratory Service, 304-429-6755, extension 2472/3465. Scheduling of maintenance must be done a minimum of 24 hours in advance requiring a mutual agreement with Laboratory personnel. (3) The sterilization of the Laboratory deionized equipment will be sterilized on an as needed basis when a reading of more than 10 colonies of bacteria per milliliter is present at any given site. (4) Sterilization of the complete system will consist of all lines, tanks and filters accompanying this system. It will be the contractor s responsibility to replace all filters, carbons and any other supplies necessary for the operation of the deionized system at no extra charge to the VA Medical Center. These filters and supplies must meet the manufacturer s specifications in order to ensure water quality and protection of all equipment throughout the system. (5) All methods of cleaning and maintenance of equipment must meet manufacturer s standards to ensure no damage to either quality or equipment through the use of chemicals or materials harmful to components within the system. (6) Emergency service must have a response time of no more than two (2) hours from the time of contact. This response time is required to ensure the best possible medical service to the VA Medical Center s patients. This two (2) hour response time will be 7 days a week, 24 hours a day. (7) Method of Regenerating ION Exchange Material: The ion exchange materials shall be removed from the service demineralized units (tanks), the ion exchange materials shall be separated and independently regenerated and then remixed and returned to the service demineralized units (tanks). Throughout this procedure, techniques shall be used in all stages of the regeneration process for assuring complete regeneration, proper compaction of the ion exchange material, the use of demineralized water in conveying, mixing and filling of the regenerated ion exchange material in order to retain the efficiency at the highest possible level. All resins used shall be Rohm and Hass, Nuclear grade Virgin Resin (strong acid and strong base). STATEMENT OF WORK PART C SUPPORTING INFORMATION C.1 Place of Performance Huntington VA Medical Center 581/113 Pathology and Laboratory Medicine Service Building 1South, Room 1B113 1540 Spring Valley Drive Huntington, WV 25704 C.2 Period of Performance FY2014, October 1, 2013 September 30, 2014. C.3 Special Considerations a. All methods of cleaning and maintenance of equipment must meet manufacturer s standards to ensure no damage to either quality or equipment through the use of chemicals or materials harmful to components within the system. b. The above equipment shall be maintained in accordance with the manufacturer s standards/specifications. A service ticket stating services rendered must be signed by a designated Pathology/Laboratory employee and a copy provided to the Pathology/Laboratory Office, Room 1B 110, upon completion of work. Any additional charges not included in this service agreement must have the PRIOR approval of the contracting officer prior to work being performed. C.3.1 Contractor Furnished Materials 5 um Filters Carbon Tank one rental Anion Tank one rental Cation Tank one rental Mixed bed tanks two rentals 0.2 um filter UV light one rental C.3.2 Government Furnished Materials and Services Huntington VA Medical Center Facility and Plant Management, Engineering Service maintains the plumbing of the source water connecting prior to the DI Water system, and the extension lines running posteriorly from the DI Water system as well as the end ports of the extension lines. C.3.3 Qualifications of Key Personnel C.3.4 Security Requirements- There are no known security issues associated with this Statement of Work. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (19-JUL-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/36C24519Q0474/listing.html)
- Record
- SN05375723-F 20190721/190719230021 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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