SOURCES SOUGHT
S -- Sources Sought Infectious Medical Waste VISN 5 Wide
- Notice Date
- 7/29/2019
- Notice Type
- Synopsis
- NAICS
- 562112
— Hazardous Waste Collection
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 5 (NCO 5) 90C;NCO 5;510 Butler Avenue;Huntington WV 25701
- ZIP Code
- 25405
- Solicitation Number
- 36C24519Q0488
- Response Due
- 8/6/2019
- Archive Date
- 10/5/2019
- Point of Contact
- Phillip.Duba@va.gov
- Small Business Set-Aside
- Total Small Business
- Description
- PERFORMANCE WORK STATEMENT Infectious Medical Waste Disposal INTRODUCTION AND SCOPE OF WORK The contractor will provide all labor, packaging, collection, removal, transportation, equipment, supplies and services for pickup, disposal and treatment of biohazardous infectious waste in accordance with these specifications and local State, Federal and EPA solid and hazardous waste laws and regulations. The processing of waste includes chemical treatment, incineration, recycling and reprocessing or recovery. The biohazardous infectious waste will be collected and removed from a limited access area as determined by the COR. All equipment shall comply with the applicable federal, state, county, and municipal laws, regulations, guidelines and permits. DEFINITIONS Bio-hazardous infectious waste includes waste defined by the United States Environmental Protection Agency (USEPA) as infectious waste in the Guide for Infectious Waste Management, #EPA/530-SW-86-014, May 1986 or latest edition and applicable federal, states, county or municipal laws, regulations, and guidelines. Some exclusions listed in this guide are corrosive, reactive, radioactive, toxic and other substances as specified. The common types of waste including regulated medical waste, which must be disposed of are: Blood and Blood Products Dialysis Waste Animal Tissues, Body Parts, and Carcasses Human Tissues, Body Parts, and Limbs Animal Bedding Biological and Pharmaceuticals Research Waste Laboratory Specimens Needles, Syringes, and other Sharps Pathology and Histology Samples Surgery Waste Isolation Waste Cultures and Slides Aids and Hepatitis Waste Intravenous Bags, Blood Bags, and Associated Tubing Packaging Materials, Gloves, and Gowns Associated with Waste Collection Chemotherapy/antineoplastic waste Scintillation fluid (cell/tissue samples w/trace amounts of radioactive H-3 and C-14. Amounts are <.0005 micro curies/2 which is considered non-radioactive by the NRC. PACKAGING a) The Government will be responsible for properly packaging and storing bio-hazardous infectious waste. b) The contractor WILL NOT collect any waste that is improperly packaged, leaking, overweight, damaged containers or any containers/waste that cannot be treated, transported or disposed of in a lawful manner or that may cause harm to public health or the environment. The contractor will inform the COR of any deficiencies identified before leaving the premises. The contractor will take safety precautions necessary to protect the lives and health of the occupants of the building. Any deficiencies specified by the COR will be corrected immediately by the contractor. The contractor will report to the COR all spills and personal exposures during waste preparation, packaging, and transportation. The contractor shall promptly clean any spills on VA property resulting from the actual action of loading and unloading roll-off containers. This is meant to include wastes emanating from equipment furnished by the contractor to remove filled containers, such as hydraulic fluid and fuel. Spill residues become the property of the contractor who must promptly remove spill clean-up materials from the VA s property and dispose of them in accordance with all applicable federal, state, county, and municipal requirements. The contractor shall bear the cost of clean-up and shall report all such incidents to the COR immediately by telephone upon discovery and followed in writing within seven (7) calendar days after the telephone report. The contractor agrees to abide by all spill reporting/remediation requirements of any state, county, municipality, township, or regulatory entity that wastes covered by this contract may pass through or into in fulfillment of this agreement. The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance as determined by the Contracting Officer s Representative (COR). Prior to start of work the contractor shall provide an itemized list of containers used and weight of containers. If any container is changed during the performance of the contract, which will alter the weight, the contractor shall notify the COR promptly. The title for biohazardous infectious waste will be transferred to and vested in the contractor once the biohazardous infectious waste in fully loaded onto the contractor s vehicle. Prior to this, the title is retained by the government. In order to prevent possible contamination of navigable waters as defined in 40 CFR Parts 110 and 112, and to have full knowledge, in the event of a spill, immediate notification of quantities and materials discharged shall be reported to the COR. The contractor will be responsible for loading of laboratory packs as applicable in accordance with 40 CFR 265 on site and transporting in vehicle(s) that are properly placarded for hazardous infectious waste. All packing, loading, transporting, and disposal of biohazardous waste shall meet all requirements of Environmental Protection Agency (EPA); Department of Transportation (DOT); West Virginia Department of Health, and other applicable regulatory agencies. These permits shall be in order, up-to-date, and appropriate for the state in which the waste is to be stored, disposed of, or recycled. Permits will be submitted to the Contracting Officer before work is performed under this contract. The contractor will charge only for the net weight of waste excluding weight for the containers or the number of pickups specified in the price schedule. The contractor shall be available for emergency telephone consultation 24 hours a day, seven days a week, including holidays. The contractor will permit unannounced site visits as determined by the COR. The contractor will remedy and/or return any material erroneously collected in their possession upon request. In the event that service is not furnished within the scheduled or on call time frames specified in this solicitation, the VA reserves the right to obtain the services from another source and to charge the contractor with any excess cost which may result from obtaining an alternative source. Locations of containers may be changed at any time in accordance with direction from the COR and approval from the Contracting Officer. STERILIZATION The contractor will clean and return the containers ready for use, free of debris. The Biohazardous containers will be red, and any chemotherapy drums or boxes are to be yellow. Cleaning of containers shall be the responsibility of the contractor. The contractor shall maintain the containers and equipment in a state of satisfactory repair and appearance as determined by the Contracting Officer s Representative (COR). DOCUMENTATION The contractor will provide documentation (manifest) of each pick up listing the number of pounds removed and certifying the number of containers and types of waste removed from the site for destruction on the same day. A final copy, for each location, listing the quantities, materials, and location(s) destroyed will be sent to the designated Contracting Officers Representative at the following addresses within three (2) months. SPECIAL REQUIREMENTS If additional facilities are added to this requirement after award is made, a contract modification will need to be requested through the Contracting Officer (CO). The VA reserves the right to thoroughly inspect the Contractor s facility and treatment plant to assure acceptable standard of performance. The contractor must be registered and listed as an approved Infectious Medical Waste hauling company with the West Virginia Department of Health and Human Resources Infectious Medical Waste Program. The contractor and the contractor s employees will, without additional cost to the government, maintain all licenses and permits to remove, transport, handle, and dispose of biomedical and chemotherapeutic waste. Licenses and permits required under this section will be obtained prior to contract award and commencement of work. Proof of licensure and/or certification shall be provided to the VA upon request. The contractor shall use sufficient diligence to remain in compliance with all environmental requirements of federal, state, and local jurisdictions that pertain to the transportation, accumulation, storage, and destruction of biomedical and chemotherapeutic wastes and be generally considered as a good steward of the environment. SPECIFICATIONS: Provide all labor, materials (containers, boxes, liners, sealing tape and dollies) equipment necessary to remove, transport and dispose of all medical waste. The containers are to be at least 30 gallon and shall be designed and identified as dedicated medical waste containers for packaging, storing and transporting medical waste and shall be approved by the state of WV, MD, and the District of Columbia. Contractor is responsible for maintaining containers. They will be in good operating condition and be clean, free from any foreign debris both inside and out. Containers shall be sturdy, rigid, leak proof, impervious and capable of being sealed. Containers shall be identified with the international biohazards symbol and the warning Biohazard Waste. The containers shall be stackable to allow for minimal storage space requirements. Contractor shall provide a method of tracking waste from point of generation to treatment/disposal site with a bar code scan. Bar coding capabilities shall include tracking from individual generation sites with detailed monthly reports generated by contractor and provided to the COR on a monthly basis. These reports will detail the monthly weight of each individual department as well as a total facility weight. Currently there are 22 individual department sites. Additions and deletions will occur at the discretion of the Contract CO/COR. Contractor shall make scheduled pickup of the containers from designated areas within our facility and load them safely into a dedicated medical waste truck. Contractor shall only use vehicles and drivers that have been properly licensed and have all the required permits to remove medical waste as governed by all local, state and federal statues and regulations. All waste will be transported to an approved treatment site. Contractor is responsible for providing an acceptable back up plan to insure adequate disposal if primary method of disposal is inoperable. Contractor shall provide a 4 part manifest in accordance with all applicable regulations and furnish 2 copies to the COR. Copy # 1 is the generators copy of the pickup. Copy #2 indicates final destruction. Contractor shall provide in service training on blood-borne pathogens, proper handling and segregation of medical waste, DOT, at the request of the COR and at no additional cost to the Government. Contractor will schedule and conduct an annual on-site evaluation of waste handling practices in January of each year the contract is in effect. Contractor shall meet all regulatory requirements of local, state and federal governments (JCAHO, OSHA, DOT, HIPPA, etc) POTENTIAL LOCATIONS WITHIN VISN 5 Baltimore VA Medical Center Perry Point VA Medical Center 10 North Greene Street Perry Point, MD 21902 Baltimore, MD 21201 Washington, DC VA Medical Center Martinsburg VA Medical Center 50 Irving St. NW 510 Butler Avenue Washington, DC 20422 Martinsburg, WV 25405 Beckley VA Medical Center Louis A Johnson VA Medical Center 200 Veterans Avenue 1 Medical Center Drive Beckley, WV 25801 Clarksburg, WV 26301 Woody Williams VA Medical Center *Any outlying, Community Based 1540 Spring Valley Drive Outpatient Clinic located within the Huntington, WV 25706 VISN 5 catchment area NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (29-JUL-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/HuVAMC/VAMCCO80220/36C24519Q0488/listing.html)
- Record
- SN05384373-F 20190731/190729230021 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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