SOURCES SOUGHT
65 -- Reagents and supplies for the Roche Ventana IHC System
- Notice Date
- 8/9/2019
- Notice Type
- Synopsis
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
- ZIP Code
- 39216
- Solicitation Number
- 36C25619Q1360
- Archive Date
- 10/8/2019
- Point of Contact
- see addational pages for information
- Small Business Set-Aside
- N/A
- Description
- 4 of 5 Product Description Template April 2013 DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson MS REQUEST FOR INFORMATION 36C25619Q1360 BACKGROUND: The G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson, MS VAMC has a requirement to service agreement for a Ventana/Roche IHC system and purchase of supplies and reagents for a firm fixed 1 - Year (Base Year) and three (3) additional One (1) Year options (exercisable at the discretion of the Government) contract. The supplies and reagents will be used to perform immunohistochemistry, in-situ hybridization, fluorescent in-situ hybridization, and immunofluorescence in the Path and Laboratory Medicine Service, located at 1500 E. Woodrow Wilson, Jackson, Mississippi. REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide rented mail meters, a rented folder/inserter, and maintenance services and software/rate change updates for mail metering systems. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to diyonne.williams@va.gov. Please respond to this RFI no later than August 16, 2019 at 5 PM (CT). DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. Jackson VA Medical Center has a requirement to service agreement for a Ventana/Roche IHC system and purchase of supplies and reagents for a Base Year and three (3) additional One (1) Year options (exercisable at the discretion of the Government). The supplies and reagents shall be used to perform immunohistochemistry, in-situ hybridization, fluorescent in-situ hybridization, and immunofluorescence in the Path and Laboratory Medicine Service, located at 1500 E. Woodrow Wilson, Jackson, Mississippi. Reagent and Stain Requirements: Reagents and supplies must be compatible with Roche Ventana IHC Stain Instrument in the performance of immunohistochemistry, in-situ hybridization, fluorescent in-situ hybridization and immunofluorescence without any instrument modifications. Primary staining reagents shall be prepackaged, ready-to-use and barcoded in a Reagent Micro-dispenser for quick use and comprehensive quality control. IHC detection chemistry includes: iView DAB part number 760-091 Roche Ventana IHC Stain Instrument service agreement. Upon notification of service, then vendor shall respond within 24-hours with a service technician B. Scope The Contractor will provide a service for a Ventana/Roche system and purchase of monthly Drop Shipments of supplies for a Base Year and three (3) additional One (1) Year options (exercisable at the discretion of the Government). The reagent and supplies shall be used in the performance of immunohistochemistry, in-situ hybridization, fluorescent in-situ hybridization, and immunofluorescence in the Path and Laboratory Medicine Service, located at 1500 E. Woodrow Wilson, Jackson, Mississippi. II. REQUIREMENTS A. TASKS Coordination, delivery, shipping and handling and setup & training with Jackson VA Medical Center Pathology & Laboratory Medicine Service staff 1. Coordination: The Contractor shall be required to coordinate with Jackson VAMC: Engineering/Bio Medical Service immediately after award to coordinate installation. Failure to do so may delay payment. 2. Delivery Timeframe: All Deliverables shall be completed based on a schedule of work provided after award, within 10 Days (or Expedited, 2 Days) of Contractor s Receipt of Order from the Contracting Officer. 3. Setup and Training: Contracting Officer s Representative (COR) after the award for scheduling the setup and training services. 4. Shipping and Handling: Contractor shall be responsible for the shipping and handling of all the equipment. B. DELIVERABLES 1. Testing and Certification Contractor will provide schedule maintenance and service as needed, the Contractor shall notify the COR in writing in advance to schedule any system maintenance, and that it meets all requirements as specified. Submission of this notification of system continued readiness shall be accomplished by the contractor after each service. 2. Government Acceptance Test Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. The Government Acceptance Test shall be performed at a mutually agreed date and time. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test and furnish a copy to the COR before Contractor s Representative departs the VA premises. Payments can be withheld until final acceptance by the Government. 3. Delivery of Supplies Contractor shall deliver Drop Shipments of supplies monthly with the option for the Buyer to reduce the shipment quantity by phone call from the Pathology and Laboratory Medicine Service Point of Contact or representative. 4. Invoice and Payment Contractor shall invoice the Jackson VA Medical Center in arrears only after the completion and acceptance of all Deliverables identified in this Statement of Work. Invoice shall be properly prepared and sent to the VA Financial Service Center at: P.O. Box 149971. Austin, Texas 78714-8971. The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details: (1) IFCAP Obligation Number (2) Contract Number (3) Description of the supply/service rendered (4) Billing period/date when the supply/services were rendered and (5) Invoice number and date. Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in an order which will be issued after the contract is awarded. Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted. a. Option to Renew: Upon successful completion of the base period agreement, the government has the option to: 1. Renew the service agreement 2. Upgrade to new equipment b. The Contractor shall provide the Laboratory Director, Pathology & Laboratory Medicine Service with the proper procedure for a call to be handled, including the service representative's name and telephone number. Contractor Representative's Name: Telephone Number: c. Warranty/Repair Service: See specific criteria for equipment items included in this SOW. d. Equipment Manuals: The Contractor shall furnish User and service Manuals and reference guides for equipment items included in this SOW. e. Product Modification, Removal, or Recall If any product awarded under this requirement requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer: Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: (a) Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this Statement of Work. (b) Reasons for modifications, removal or recall. (c) Necessary instructions for return for credit, replacement or corrective action. (2) Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified. Contractor shall be responsible for any costs associated with the above. f. Security Requirement The contractor is expected to follow security protocol to include personnel security, property security and facility security. C. SCHEDULE Period of Performance Base Year: October 1, 2019 thru September 30, 2020 Option Year 1: October 1, 2020 thru September 30, 2021 Option Year 2: October 1, 2021 thru September 30, 2022 Option Year 3: October 1, 2022 thru September 30, 2023 III. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS Business Hours: All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year s Day, Washington s Birthday, Martin Luther King s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays. 2. Use of Cell Phones: The use of cellular phones is permitted within certain areas of the medical center. All contractors are required to ask either the Contracting Officer (CO) or the Contracting Officer s Representative (COR) if there is doubt in the usage of cellular phones. 3. Smoke Free Facility: The Jackson VA Medical Center is a smoke free facility. Smoking is prohibited inside any building except the smoking shelter on the facility grounds. Smokers are allowed to smoke outside the 25-foot boundaries from every entrance/exit. Violators shall be removed from the premises permanently. IV. CONTRACT MONITORING PROCEDURES Contracting Officer s Representative (COR) to assist with the contract monitoring requirements. The COR will monitor such items as quality of service, timeliness of performance, customer service, cost control, and business relations supporting documentation. In accordance with FAR 1.601 (a) Contracts may be entered into and signed on behalf of the Government only by contracting officers. A COR may not modify the stated terms of the contract, including extending the length of the contract period. Contracting Officer Representative (COR): Name: TBA Section: Path and Laboratory Medicine Service Address: 1500 E. Woodrow Wilson, Jackson, MS Phone Number: Fax Number: E-Mail Address: Contractor/Representative: Ph: Contractor Personnel Security Requirements The background investigation process is subject to change and revision, the information provided is meant to be an overview and not provide a complete listing of all required action. The Contractor will be informed of any changes and the requirements of the current system by the Contracting Officer working the background investigation. The contractor shall comply with all applicable Federal and Department of Veterans Affairs security laws, regulations, directives and policies. All contractor employees who require access to a Department of Veterans Affairs facility or information system shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. The contractor must provide all required information needed for a security check. Currently, this includes but is not limited to the: name, home address, social security number, date of birth, place of birth, home phone number, cell phone number, email address and fingerprints of the employee requiring access. Any violation of these statutory provisions, as stated in department regulations by the contractor s employees may involve imposition of criminal penalties. This requirement is applicable to all subcontractor personnel requiring the same access. Contract performance shall not commence prior to confirmation from the designated VA Organization responsible, currently this is the VHA Service Center Personnel Security (VSC), that the investigative documents have been submitted. The VSC will notify the VA Contracting Officer, VA Sponsor, and the contractor upon receipt of the appropriate investigative documents. Notification from the VSC is necessary for performance to begin but is not sufficient. The actual start date shall be approved by the Contracting Officer. The Contracting Officer must provide approval to begin performance (approval may be by letter, email, or verbal). If on-site work is required, then two forms of identification are required at the time of in-processing. In accordance with FIPS 201-1, Section 2.2 the applicant shall be required to provide two original forms of identity source documents. The identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document shall be a valid State or Federal government-issued picture identification (ID). If the work is to be performed at any location other than the contractor s office, the contractor is responsible for insuring that the remote work site and any Patient Health Information or Personally Identifiable Information that can be accessed from that work site is only accessible to the contractor s employee and not accessible to any unauthorized individual. The Contractor shall visually inspect the work site prior to its use. The contracted employee shall assume responsibility for securing the work site and complying with all privacy and security regulations in handling, securing, and destroying patient information. THE CONTRACTOR SHALL ASSURE THAT ALL CONTRACTED EMPLOYEES COMPLETE PRIVACY TRAINING (VA CYBER SECURITY AWARENESS AND VHA PRIVACY POLICY TRAINING) ANNUALLY. CURRENTLY THE EMPLOYEE SHALL SELF ENROLL IN TALENT MANAGEMENT SYSTEM (TMS) AND COMPLETE THE VA PRIVACY AND INFORMATION SECURITY AWARENESS AND RULES OF BEHAVIOR (COURSE # 10176). 1. Position Sensitivity The position sensitivity has been designated as Low Risk/Non-sensitive. 2. Background Investigation The level of background investigation commensurate with the required level of access is Minimum Background Investigation. 3. Contractor Responsibilities (a) The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the contractor shall reimburse VA within 30 days. (b) The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain United States citizenship and are able to read, write, speak and understand the English language. (c) The contractor shall submit or have their employees submit the required forms to the VA Office of Security and Law Enforcement in accordance with the current electronic submission process. Examples of required forms include: i. Standard Form 85, Questionnaire for Non-Sensitive Positions ii. FD 258, U.S. Department of Justice Fingerprint Applicant Chart iii. VA Form 0710, Authority for Release of Information Form iv. Optional Form 306, Declaration for Federal Employment v. Optional Form 612, Optional Application for Federal Employment (d) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. (e) Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. 4. Government Responsibilities (a) The VA Office of Security and Law Enforcement shall provide the necessary forms to the contractor or to the contractor s employees after receiving a list of names and addresses. (b) Upon receipt, the VA Office of Security and Law Enforcement shall review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation. (c) The VA facility shall pay for investigations conducted by the Office of Personnel Management (OPM) in advance. In these instances, the contractor shall reimburse the VA facility within 30 days. (d) The VA Office of Security and Law Enforcement shall notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. (e) The contracting officer shall ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested. Cost and Price Scheduled: Full maintenance coverage for the following systems located at Jackson VA Medical Center. Coverage includes: Full labor, parts, and travel for remedial and preventive maintenance. Preventive maintenance inspections shall be performed on the Ventana System. All maintenance work shall be completed between 8:00 a.m. and 4:30 p.m. (CST), Monday through Friday excluding federal holidays. Base Year: October 1, 2019 thru September 30, 2020 (same pricing applies to option years) Purchase of Equipment: Item No. Description of Equipment or Supplies Qty Unit Unit Price Total Price 0001 Reagent Hardware Service Agreement for: 1 BenchMark Special Stains RAP and Benchmark Ultra systems. Performance period: October 1, 2019 thru September 30, 2020 Serial No.: Serial No.: 1 EA $ $ Total Equipment Service Fee/ Payment 1 $ $ Purchase Supplies: Supplies Order Method: delivered as Drop Shipments with the option to reduce the Drop amount by phone call. Item No. Description of Equipment or Supplies Est Qty Unit Unit Price Total Price 0002 IHC o/uView DAB detection (250 test kits per unit) 19 EA $ $ 0003 Special Stains Kits Simple (75 test kits per unit) 34 EA $ $ 0004 Special Stains Complex (75 test kits per unit) 26 EA $ $ Total Supply Costs $ Requested Option Periods (3) Option Year 1: Period 1 Oct 2020 to 30 Sept 2021 Option Year 2: Period 1 Oct 2021 to 30 Sept 2022 Option Year 3: Period 1 Oct 2022 to 30 Sept 2023 Item No. Service Name QTY Unit Unit Price Total 0001 Hardware/Reagent Service 1 Each $ $ 0002 Special Stains Kit (Simple) 34 Each $ $ 0003 Special Stains Kit (Complex) 26 Each $ $ 0004 IHC Volume Kit with 19 Each $ $ o/uView DAB Detection TOTAL: $ NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (09-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
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Link To Document
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/36C25619Q1360/listing.html)
- Record
- SN05399745-F 20190811/190809230018 (fbodaily.com)
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