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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 14, 2019 FBO #6473
SOLICITATION NOTICE

65 -- Defibrillator replacement

Notice Date

8/12/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4;1010 Delafield Road;Pittsburgh, PA 15215
 

ZIP Code

15215
 

Solicitation Number

36C24419Q1054
 

Response Due

8/22/2019
 

Archive Date

10/21/2019
 

Point of Contact

Ronald Kline
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Combined Synopsis/Solicitation (i) This is a combined synopsis/solicitation for replacement of 102 each Defibrillators, Brand Name or Equal as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The Department of Veteran Affairs, Pittsburgh VA Medical Center requires the acquisition, delivery, and installation of all items listed below. Delivery/Installation will begin within 30 days ARO with a Period Of Performance for completion of 180 days. Deliver to the following location: VAPHS, University Drive C, Pittsburgh, PA 15240 Attn; BIOMED, Austin Hampton. Minimum requirements will be outlined in the specifications under Sections (v) and (vi). Contractors shall have no access to Department of Veterans Affairs computer systems.    If required, each contractor employee working on-site must complete training course VA Privacy and Information Security Awareness and Rules of Behavior.    When a new contractor employee arrives on-site they must contact Contracting Officer Representative (COR), who will arrange for this training. (ii) The solicitation number is 36C24419Q1054 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 effective Oct 26, 2018. (iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339113 has a small business size standard of 1000. (v) Contract Line Items (CLIN) and Statement of Need Listed below: PRICE/COST SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 EA __________________ __________________ Bundle: FIPS140-2 compliant device, w/ ACPA (Trending, SpO2, SpCO, NIBP, 12-Lead ECG, EtCO2, BT, Temp) Monitor/Defib, Adaptive Biphasic, Manual & AED, Color LCD, 100mm Printer, Noninvasive Pacing, Metronome, Trending, SpO2, NIBP, 12-Lead ECG, EtCO2, Carbon Monoxide, Bluetooth, Temp. INCLUDED: 2 PAIR QUIK-COMBO ELECTRODES PER UNIT, TEST LOAD, N-SERVICE DVD (one per order), SERVICE MANUAL CD (one per order), ShipKit (RC Cable), AC POWER ADAPTER, EXTENSION CABLE (5ft 3in), and AC POWER CORD. HARD PADDLES, BATTERIES, NO CARRYING CASE. EIL 13AED, CSN: 6515-438660, NXR-NX PLAN-BIOMED-AED 0002 Bundle: FIPS140-2 compliant device (Pacing and Masimo SpO2) w/ CodeManagement Module (Wireless & EtCO2) EIL 13AED, CSN: 6515-438660, NXR-NX PLAN-BIOMED-AED 90.00 EA __________________ GRAND TOTAL __________________ (vi) SALIENT CHARACTERISTICS, STATEMENT OF NEED: Defibrillators are lifesaving equipment designed to restore a normal heart rhythm by sending an electrical impulse, or shock, to the heart. They are used during medical emergencies and routine electrophysiology procedures to correct arrhythmias and restore a normal heart rhythm if the heart suddenly stops. Currently, the defibrillator fleet at the VAPHS contains units that either have surpassed or approaching the life expectancy threshold. Analyzing the work order history, i.e. frequency of work orders and cost associated with repairs, indicate the need for replacement, and because these units are vital for life support standardizing the units will help promote a safe environment for staff and patients. Biomedical Engineering, in conjunction with the Cardiopulmonary Resuscitation (CPR) Committee, is looking to replace the current units with a defibrillation device that will allow for compliance with the American Heart Association (AHA) Guidelines for Cardiopulmonary Resuscitation (CPR) and Emergency Cardiovascular Care (ECC).  VAPHS currently adheres to resuscitation recommendations from the AHA Get With the Guidelines program, maintaining a standard of first defibrillation less than 2 minutes from the onset of cardiac arrest. In order to summarize the importance and timeliness of this lifesaving procedure, the purpose of defibrillation is to apply a controlled electrical shock to the heart, leading to depolarization of the entire electrical conduction system of the heart. However, if not enough energy (Joules) is used for defibrillation the heart may not completely depolarize, in which case the lethal rhythm will not be terminated and an increased amount of energy may be required during a subsequent shock. Purchase of new defibrillation devices will allow clinical staff to continue to provide patients with quality care during medical emergencies and improve patient outcomes. Defibrillators have a high ambulation rate inside the hospital, which presents potential issues locating and accessing the units when service is required. VAPHS is seeking the means to monitor the status of functionality for each defibrillator in the fleet. This includes but not limited to daily test pass or fail status. This will provide ample notification to Biomedical Engineering (Biomed) when a unit needs service. The awarded vendor shall provide this capability to VAPHS via a FIPS 140-2 compliant wireless connection and be expected to present the FIPS certificate at the time of award. Additionally, the awarded vendor must have ability to send code summary information to centralized server from unit after code completion via the secured, private VA wireless infrastructure. The period of performance (POP) will be six-months (180 days) from notice to proceed (NTP). There are 102 units that will be replaced by the end of this acquisition. Additionally, four trainers will be provided. With this purchase, it is the government s expectation the contractor will provide initial and follow-up training to both clinical and technical personnel. Additionally, the contractor will provide a 3-year warranty for each unit. This warranty will cover all parts and labor required to repair a malfunctioning unit. DEFINITIONS/ACRONYMS: A. Engineer(ing) - Supervisor or designee. B. CO - Contracting Officer C. COR - Contracting Officer s Representative D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. E. FSE - Field Service Engineer. A person authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises. F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. G. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status. H. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR. I. NFPA - National Fire Protection Association. J. CDRH - Center for Devices and Radiological Health. K. VAMC - Department of Veterans Affairs Medical Center L. VHA - Department of Veterans Affairs Hospital EQUIPMENT REQUIREMENTS: DEFIBRILLATOR: FDA 510(k) approval Bi-phasic defibrillation Have current Federal Information Processing Standards (FIPS) compliance document, must provide certificate number Ability to have step sequence for shocks, delivering at least 200 Joules (J) as needed Ability to toggle between manual and automatic external defibrillator (AED) modes Provides audible alerts for users, such as Stand clear, Analyzing Ease of use during medical emergencies Must not weigh more 15 pounds Pacing capabilities should include fixed and demand Demand pacing mode should be able to recognize heart function Pacing rate should range from 40 to 170 pulses per minute Parameters to display and monitor: End tidal carbon dioxide (EtCO2) Pulse oximetry Non-invasive blood pressure Invasive blood pressure Temperature Output current for pacemaker must range between 0 and 200 milliamps Printer for code summary should have the ability include but not limited to: ECG waveform Annotated events, like medication administration or defibrillation Time and date Lead configuration must include: I II III aVR aVF aVL Paddles must have the ability to automatically convert to pediatric Capable of defibrillation completion in less than 2 minutes, including pediatric defibrillation Has internal feedback loop to alert staff, either visually or audibly, of compression quality to include but not limited to depth, rate and chest recoil Ability to attach vendor-provided strap for ease of transport If possible, have ability to attach a vinyl pouch for items need during utilization, like medication Accessories to be included in purchase: Pads, prefer disposable Paddles Adaptors Non-invasive blood pressure cuff Ability to use Philips bedside monitors accessories, like ECG leads, blood pressure cuff, pulse oximetry and invasive cable monitoring Ability to anchor machine to other devices, like beds, stretchers or wheelchairs Maintenance database Ability to filter signal noise to display underlying rhythm of patient Ability to automatically change time on unit by connecting to centralized server Have single connection point for pads SERVER: Must be compatible with Windows 2012 or newer Ability to be virtualized if VAPHS chooses to virtualize server Must have at least 16 gigabytes (GB) of RAM Must provide anti-virus and malware software Contractor will provide a turn-in credit for current VAPHS defibrillators, which are listed below in Tables 1 and 2. Table 1: Summary if VAPHS defibrillator inventory Manufacturer Model Quantity Life Expectancy PHYSIO CONTROL LIFEPAK 20E 84 8 YEARS PHYSIO CONTROL LIFEPAK 15 17 8 YEARS PHYSIO CONTROL LIFEPAK 20 1 8 YEARS Table 2: Inventory listing of defibrillators EE# Manufacturer Model Serial# Location 337863 PHYSIO CONTROL LIFEPAK 20E 38736496 3A126-1-UD 337864 PHYSIO CONTROL LIFEPAK 20E 38736455 3A145.1-1-UD 337865 PHYSIO CONTROL LIFEPAK 20E 38736513 1NW130-1-UD 337866 PHYSIO CONTROL LIFEPAK 20E 38736509 1A243-1-UD 337867 PHYSIO CONTROL LIFEPAK 20E 38736464 3E115-1-UD 337868 PHYSIO CONTROL LIFEPAK 20E 38736435 10W138-1-UD 337869 PHYSIO CONTROL LIFEPAK 20E 38736473 3A191-1-UD 337870 PHYSIO CONTROL LIFEPAK 20E 38736510 AE148-1-UD 337871 PHYSIO CONTROL LIFEPAK 20E 38736501 3M127B-29-UD 337872 PHYSIO CONTROL LIFEPAK 20E 38736475 3N239-1-UD 337873 PHYSIO CONTROL LIFEPAK 20E 38736466 4N115-1-UD 337874 PHYSIO CONTROL LIFEPAK 20E 38736484 4M127B-29-UD 337875 PHYSIO CONTROL LIFEPAK 20E 38736512 AN125-1-UD 337876 PHYSIO CONTROL LIFEPAK 20E 38733141 5A109-1-UD 337877 PHYSIO CONTROL LIFEPAK 20E 38736462 6W137-1-UD 337878 PHYSIO CONTROL LIFEPAK 20E 38736503 7E129-1-UD 337879 PHYSIO CONTROL LIFEPAK 20E 38736474 6N102-1-UD 337880 PHYSIO CONTROL LIFEPAK 20E 38736463 4E125-1-UD 337881 PHYSIO CONTROL LIFEPAK 20E 38736506 4N125-1-UD 337882 PHYSIO CONTROL LIFEPAK 20E 38736459 6E135-1-UD 337883 PHYSIO CONTROL LIFEPAK 20E 38736476 1M133-29-UD 337884 PHYSIO CONTROL LIFEPAK 20E 38736511 8N106-1-UD 337885 PHYSIO CONTROL LIFEPAK 20E 38736432 4E104-1-UD 337886 PHYSIO CONTROL LIFEPAK 20E 38736478 3W211-1-UD 337887 PHYSIO CONTROL LIFEPAK 20E 38736465 6N102-1-UD 337888 PHYSIO CONTROL LIFEPAK 20E 38736453 BW252-1-UD 337889 PHYSIO CONTROL LIFEPAK 20E 38736514 3E107-1-UD 337890 PHYSIO CONTROL LIFEPAK 20E 38733134 BW252-1-UD 337891 PHYSIO CONTROL LIFEPAK 20E 38736457 1E125-1-UD 337892 PHYSIO CONTROL LIFEPAK 20E 38736469 3W237-1-UD 337893 PHYSIO CONTROL LIFEPAK 20E 38736461 5A109-1-UD 337894 PHYSIO CONTROL LIFEPAK 20E 38736368 11N104-1-UD 337895 PHYSIO CONTROL LIFEPAK 20E 38736500 3E137-1-UD 337896 PHYSIO CONTROL LIFEPAK 20E 38736485 11N104-1-UD 337897 PHYSIO CONTROL LIFEPAK 20E 38736515 1A122-1-UD 337898 PHYSIO CONTROL LIFEPAK 20E 38736508 3E122-1-UD 337899 PHYSIO CONTROL LIFEPAK 20E 38736427 3W129-1-UD 337900 PHYSIO CONTROL LIFEPAK 20E 38736518 5W155-1-UD 337901 PHYSIO CONTROL LIFEPAK 20E 38736494 6W155-1-UD 337902 PHYSIO CONTROL LIFEPAK 20E 38736504 2E146C-1-UD 337903 PHYSIO CONTROL LIFEPAK 20E 38736480 4E118-1-UD 337904 PHYSIO CONTROL LIFEPAK 20E 38736472 4N140-1-UD 337905 PHYSIO CONTROL LIFEPAK 20E 38736477 5W136-1-UD 337906 PHYSIO CONTROL LIFEPAK 20E 38736502 1NW114-1-UD 337907 PHYSIO CONTROL LIFEPAK 20E 38736486 BA101-30-UD 337908 PHYSIO CONTROL LIFEPAK 20E 38736460 4W136-1-UD 337909 PHYSIO CONTROL LIFEPAK 20E 38736479 8E125-1-UD 337910 PHYSIO CONTROL LIFEPAK 20E 38736471 4W136-1-UD 337911 PHYSIO CONTROL LIFEPAK 20E 38736470 5E134-1-UD 337912 PHYSIO CONTROL LIFEPAK 20E 38733144 10E115-1-UD 337913 PHYSIO CONTROL LIFEPAK 20E 38736454 9W139-1-UD 337914 PHYSIO CONTROL LIFEPAK 20E 38736488 2A234-1-UD 337916 PHYSIO CONTROL LIFEPAK 20E 38736497 9C101-1-UD 337917 PHYSIO CONTROL LIFEPAK 20E 38736456 8W111-1-UD 357212 PHYSIO CONTROL LIFEPAK 20E 40456161 1M186-29-UD 376752 PHYSIO CONTROL LIFEPAK 20E 42332771 5A109-1-UD 376753 PHYSIO CONTROL LIFEPAK 20E 42332782 1NW114-1-UD 376754 PHYSIO CONTROL LIFEPAK 20E 42332850 1NW114-1-UD 376755 PHYSIO CONTROL LIFEPAK 20E 42332948 4E118-1-UD 376756 PHYSIO CONTROL LIFEPAK 20E 42332996 3A126-1-UD 376757 PHYSIO CONTROL LIFEPAK 20E 42333003 3E122-1-UD 376758 PHYSIO CONTROL LIFEPAK 20E 42333085 AN316-1-UD 376759 PHYSIO CONTROL LIFEPAK 20E 42333406 5A104-1-UD 376760 PHYSIO CONTROL LIFEPAK 20E 42333480 4E120-1-UD 343789 PHYSIO CONTROL LIFEPAK 20E 39189442 5M152-29-UD 348284 PHYSIO CONTROL LIFEPAK 20E 39789903 3E135-1-UD 348285 PHYSIO CONTROL LIFEPAK 20E 39797524 3A120-1-UD 348294 PHYSIO CONTROL LIFEPAK 20E 39779267 AN316-1-UD 348295 PHYSIO CONTROL LIFEPAK 20E 39789911 8E118-1-UD 348296 PHYSIO CONTROL LIFEPAK 20E 39789891 4N115-1-UD 348297 PHYSIO CONTROL LIFEPAK 20E 39789897 1NW121-1-UD 348298 PHYSIO CONTROL LIFEPAK 20E 39789905 5A109-1-UD 359743 PHYSIO CONTROL LIFEPAK 20E 40704902 5W136-1-UD 359744 PHYSIO CONTROL LIFEPAK 20E 40704979 4W136-1-UD 359745 PHYSIO CONTROL LIFEPAK 20E 40705046 4N109-1-UD 366084 PHYSIO CONTROL LIFEPAK 20E 42090679 5A109-1-UD 382522 PHYSIO CONTROL LIFEPAK 20E 44377847 9W110-1-UD 382611 PHYSIO CONTROL LIFEPAK 20E 44506615 1W156-1-UD 343832 PHYSIO CONTROL LIFEPAK 20E 39186611 3A188-1-UD 343833 PHYSIO CONTROL LIFEPAK 20E 39186619 3A191-1-UD 343834 PHYSIO CONTROL LIFEPAK 20E 39186620 3A172-1-UD 343835 PHYSIO CONTROL LIFEPAK 20E 39177897 2M201-29-UD 343836 PHYSIO CONTROL LIFEPAK 20E 39186615 4W155-1-UD 346731 PHYSIO CONTROL LIFEPAK 20E 39544254 3W129-1-UD 3380492 PHYSIO CONTROL LIFEPAK 20 33473771 5W136-1-UD 358757 PHYSIO CONTROL LIFEPAK 15 40634662 7N101-1-UD 337839 PHYSIO CONTROL LIFEPAK 15 38279200 4N110-1-UD 337840 PHYSIO CONTROL LIFEPAK 15 38290133 4N109-1-UD 365043 PHYSIO CONTROL LIFEPAK 15 41604841 4N114A-1-UD 365044 PHYSIO CONTROL LIFEPAK 15 41604922 4N114A-1-UD 376761 PHYSIO CONTROL LIFEPAK 15 42315519 6N102-1-UD 376762 PHYSIO CONTROL LIFEPAK 15 42315579 3E122-1-UD 376763 PHYSIO CONTROL LIFEPAK 15 42315713 5A109-1-UD 376764 PHYSIO CONTROL LIFEPAK 15 42315826 3A120-1-UD 376765 PHYSIO CONTROL LIFEPAK 15 42316371 1NW114-1-UD 376766 PHYSIO CONTROL LIFEPAK 15 42316411 3A120-1-UD 376767 PHYSIO CONTROL LIFEPAK 15 42316541 3E122-1-UD 376768 PHYSIO CONTROL LIFEPAK 15 42316602 4E125-1-UD 376769 PHYSIO CONTROL LIFEPAK 15 42315699 4E102-1-UD 365717 PHYSIO CONTROL LIFEPAK 15 41748432 GA105-30-UD 353658 PHYSIO CONTROL LIFEPAK 15 40160483 3E135-1-UD 356718 PHYSIO CONTROL LIFEPAK 15 40450024 GM109-29-UD PAYMENT: Invoice must include the following information: Contract No., Purchase Order No., and itemized listing of all equipment installed by unit. Invoices can be issued per unit after full-functionality of system has been achieved and proven. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's FSEs shall wear visible identification at all times while on the premises of the VA Medical Center (VAMC). It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited throughout all VA campuses. Violations will result in citations. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. The Contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Engineering and submit the ESR(s) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR). PROTECTION OF EXISITING STRUCTURES, EQUIPMENT, AND UTILITIES: The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The contractor shall replace at his own expense damage to such items to the satisfaction of the Contracting Officer. Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris and physical damage, so that equipment and affected areas to be used in Medical Center operations will not be hindered. Contractor shall permit access to VA personnel through installation areas as required for maintenance and normal Medical Center operations. PHASING: The contractor shall submit a delivery schedule in writing to the COR for approval up to four weeks prior to the start of any work. VAPHS is a fully operational hospital. The Contractor must schedule his work around VA operations and specifically for the convenience of the hospital. Contractor must not work at times other than normal operating hours, which are from 08:00 until 16:00 Monday through Friday. All work and installation will be coordinated with the COR, Clinical, and Engineering groups. Phasing and work schedule will be provided and coordinated with the COR. A detailed delivery/installation schedule will be provided during the project implementation kick-off meeting. The uninstallation and installation will occur at the discretion of the COR and be coordinated with the VA. The full deployment shall have a 90-day deployment window. In addition to the COR, an additional representative at the facility will act as a liaison to ensure that the vendor meets government expectations and follows the guidelines as set by the Contracting Officer. Vendor will have no access to VA sensitive information during the installation. The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor s performance. Working space and space available shall be as determined by the COR. CONTRACTOR S RESPONSIBILITY IN CONNECTION WITH PROJECT: The price quoted shall include removal of existing defibrillators (one existing defibrillator to every new defibrillator). Contractor must coordinate with the Logistics department to ensure proper turn-in protocols are followed. No more than 30 days prior to delivery logistics will need all incoming defibrillator serial numbers, Individual  cost per defibrillator, model number, & manufacture name. All defibrillators will be tagged & installed if necessary by vendor in designated area in the warehouse prior to defibrillators being transported for delivery. Vendor will not remove any existing defibrillator until all Electronic Equipment (EE) tags & room numbers of defibrillator have been recorded and given to logistics. Vendor will remove and dispose of all existing defibrillators at no additional charge to the VA. (VA would like to receive fair Market Value  of all existing defibrillators as a trade in price or deduction off total price). Once installation is started, it shall be continuous, eight (8) hours per day coinciding with the day shift working hours at the hospital. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. Upon receipt of notice to proceed with installation, it shall be the contractor's responsibility to inform the Contracting Officer of any problems which may be anticipated in connection with installation or which will affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after two (2) hours notice has been given to the (COR) or person acting in that capacity at the hospital receiving installation. Contractor must notify the Contracting Officer within 48 hours of termination of installation. Unless otherwise authorized by the Contracting officer, installation of equipment shall in no event exceed sixty (60) days per room from the date of notice to proceed with installation. TRAINING: Clinical users: The successful vendor, at the time of a purchase, will provide, training for all shifts. This will require more than one training session per shift, no more than three weeks prior to installation. Training would include initial training; go live support training, super user training, and Computer Based Training. Biomedical Engineering Service Training: The vendor shall provide, at no cost to the hospital, in-service training for 10 in-house Biomedical Engineering employees included in the purchase of each major piece of equipment in at least two sessions. This training shall be equal to the training provided by the manufacturer for their service personnel and will train the designated in-house personnel on the calibration, maintenance, and repair of the entire system purchased. The training shall include all components, peripherals, travel and expenses. This training shall be available for a date prior to the expiration of the warranty period of the purchased equipment. LICENSING SOFTWARE REQUIREMENTS: The vendor shall provide all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price quote and required for maintenance of the system, shall be taken as included with the purchase of the system. Any upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at no charge to the medical center during the time the equipment is operational at this facility. All application software licenses are included in the purchase of the equipment and shall not a require renewal charge for the period of time the equipment is in use in the facility. CLEANING REQUIREMENTS: All defibrillators must be able to be cleaned by PDI, Cleancide, Wexcide, and Bleach. USER AND SERVICE MANUALS: The vendor shall provide, at no charge, (2) complete and unabridged sets of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. The vendor shall disclose at the time of quoting of this equipment any post warranty charges such as remote service or application access charges, telephone technical or application support charges, or any fees associated with supporting this equipment including the hourly rate for onsite maintenance service, and the cost and description of the various maintenance coverage products. WARRANTY SERVICE: Duration: Contractor must provide standard warranty (minimum of one year) after COR review and signature for completion of project. Extended warranty shall be provided for a total of five years. Warranty will cover parts and labor completed by the Contractor. Response Time: - Contractor's FSE must respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephoned notification twenty-four (24) hours per day. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within two (2) hours after receipt of this second notification and will proceed progressively to completion without undue delay The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. SERVICE PRIOR TO AND DURING GUARANTEE PERIOD: Prior to and during the guarantee period, service at other than normal working hours (8:00 a.m. - 5:00 p.m., excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and premium rate. Otherwise, all services will be performed at no charge to the Government during this period. SAFETY DATA SHEET (SDS): Contractor shall provide three (3) copies of each Safety Data Sheet (SDS) for every product, chemical, etc. used on this project. SDS sheets shall be provided for any material on the same day those materials arrive on VA property. At no time shall the contractor have, or permit subcontractors to have, materials on station without MSDS sheets. All instructions for use shall be followed. Products will not be used until SDS's are submitted to the COR. SERVICE BULLETINS: Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery. HARDWARE UPGRADES: All equipment and related peripherals contracted for shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components that are announced for marketing purposes, available, maintained and supported in accordance with mandatory requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. If hardware upgrades become available after award of this contract but prior to installation of the equipment, the contractor is requested to offer them to the Contracting Officer for consideration. The contractor's proposal for such upgrades shall include the following information: Pricing information, to include both the price of the equipment to be added and the equipment to be deleted. Specific awarded items that shall be changed if the proposal is awarded. Performance data, including both comparisons to the specification requirements and to the equipment on contract. A detailed description of the differences between the awarded items and those being proposed, and a specific analysis of the comparative advantages/disadvantages of the items involved. An evaluation of the effect proposed changes will have on the life cycle of the equipment and an associated cost impact as it relates to site preparation, installation, maintenance, and operational expense. An analysis of the timeframe required to institute the change INFLUENZA VACCINATION: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192. TUBERCULOSIS PREVENTION: Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer.   Tests shall be current within the past year. TUBERCULOSIS TESTING:   Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel.   A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results.   The PPD test shall be repeated annually. RUBELLA TESTING:   Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella or a rubella titer of 1.8 or greater.   If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR. Please provide a signed memo stating that: (number of assigned Key Personnel) assigned to VA Contract #___________ have tested negative for tuberculosis within the past 365 days. (number of assigned Key Personnel) assigned to VA Contract #___________ have been immunized for measles, mumps, rubella or a rubella titer of 1.8 or greater. End of Scope of Work SECURITY INFORMATION: A compliant ID badge must be worn by Contractors at all times while on VA premises. Contractor may not have access to the VA network or any VA sensitive information under this contract. No Business Associate Agreement is required. All Contractors must receive Privacy training annually using one of the following methods: Complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information training by using VA s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain. Complete the hard copy version of VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information. Signed training documents must be submitted to the COR. Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR RM Comments: Records Management Language is not required. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: CLAUSES: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) 852.211-73 Brand Name or Equal. (JAN 2008) 852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.   No remanufactures or gray market items will be acceptable.   (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.   All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. Offerors must submit proper authorization or other pertinent documentation at the time of submitting a response to this combined synopsis/solicitation in order to be considered for award. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.   Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to  replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.   (ix) Evaluation of this requirement will be based on TECHNICAL CAPABILITY AND PRICE. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission of payment Requests.(NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 852.247-74 Advance Notice of Shipments (OCT 2018) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-7 Information Regarding Responsibility matters (OCT 2018) 52.212-1 Instructions to Offerors COMMERCIAL ITEMS (OCT 2018) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (vi) is met. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.sam.gov VETBIZ https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to ronald.kline@va.gov and received no later than 12:00 pm EST on the close date, August 22, 2019. Quotes may be submitted on this document or the vendor s own form. When submitting a quote using this document, must include: Business Name, address and point of contact (POC). (xvi) For information regarding the combined synopsis/solicitation, please contact Ronald Kline at ronald.kline@va.gov END OF DOCUMENT NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (12-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419Q1054/listing.html)
 

Place of Performance

Address: VAPHS;University Drive C;Attn: BIOMED;Pittsburgh, PA

Zip Code: 15240

Country: USA
 

Record

SN05401939-F 20190814/190812230038 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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