SOLICITATION NOTICE
71 -- Police Lockers | Pittsburgh Solictation Number 36C24419Q1101
- Notice Date
- 8/20/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 337215
— Showcase, Partition, Shelving, and Locker Manufacturing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 4
- ZIP Code
- 19106
- Solicitation Number
- 36C24419Q1101
- Response Due
- 8/28/2019
- Archive Date
- 10/27/2019
- Point of Contact
- 215-823-5800 ext 6415
- Small Business Set-Aside
- N/A
- Description
- Page 5 of 5 VETERANS AFFAIRS MEDICAL CENTER, PITTSBURGH, PA REQUEST FOR QUOTE FOLLOWED BY STATEMENT OF WORK Veterans Health Affairs, Network Contracting Office 4, is issuing this Request for Quote (RFQ) in order to identify capable firms to provide Space Saver Police Lockers for the Pittsburgh, PA VA Medical Center. This RFQ is brand name or equal requirement. Responses must be submitted by August 28th, 2019 by 5:00PM Eastern Standard Time (EST). Submit responses to the information requested above via email at Rashaun.thomas@va.gov All SDVOSB and VOSB firms that respond shall include proof of CVE certification via www.vip.vetbiz.gov. All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). All firms that respond must be registered in the System for Award Management via https://sam.gov/SAM/. All firms who respond must submit their Duns & Bradstreet number via https://www.dnb.com/. Any firms holding an GSA schedule contract from https://www.ebuy.gsa.gov/advantage/ebuy/start_page.do must submit the GSA contract number. All firms who respond must submit their tax ID number. While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this source sought notice for market research purposes, and shall include as part of their response a brief capability statement that covers the information in the following tentative statement of work. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses. This RFQ will accept any recommendations for Product Service Code or NACIS codes. ALL OFFERORS SHALL USE THE PRICE SCHEDULE LOCATED IN SECTION B TO QUOTE THE PRICE FOR EACH LINE ITEM. OTHER FORMATS ARE NOT ACCEPTABLE. Each offeror MUST fill out the information requested in pricing schedule for each line item or your quote will be deemed non-responsive. All contracting questions are to be submitted via GSA RFQ announcement by August 26th, 2019 by 2:00PM EST. All technical questions are to be submitted via email to Rochelle.Landowski@va.gov by August 26th, 2019 by 2:00PM EST. All technical questions will CC Rashaun.thomas@va.gov. Evaluation Factors The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Brand Name or Equal Evaluation factor for this acquisition will be based on Lowest-Price, Technically Acceptable (LPTA). Technical acceptance is the provision of BRAND-NAME or Equal (substitutions are only acceptable if they meet all salient characteristics). Price This is a Lowest Priced, Technically Acceptable evaluation. Offers will be initially evaluated on a pass / fail basis for adherence to the minimum required specifications. Of those offers that received a pass, the lowest offered price will be selected for award. 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Pittsburgh VA that meet the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare furniture, furniture removal, professional installation. Service required is detailed in SV1 Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ The Contracting Officer Representative (COR) is Rochelle Landowski rochelle.landowski@va.gov. Healthcare furnishings include, specialized police lockers, accessories and related services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Furniture delivery and installation will be required in September 2019. Duty hours will be 7:00 am 3:30 pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Rochelle Landowski, Rochelle.landowski@va.gov. Prepare and provide as built furniture drawings in PDF and AutoCAD. Provide maintenance manuals for all products specified. 3.0 KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at VA Pittsburgh, Oakland Campus, Time and date will be determined by VA Point of Contact. 4.0 SUBMISSION OF QUESTIONS All questions must be received by August 26th, 2019. All questions submitted for this solicitation must be electronically sent to the following email address: Rochelle Landowski rochelle.landowski@va.gov (412) 360-1509. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer. 5.0 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) Submit a scaled drawing incorporating the products and services listed below. (PDF) Submit a furniture schedule tagged to the floor plan. Submit two 3D images (one of the Reception Area and one of the Treatment / Exam Room) Bill of Materials tagged per CLIN/ floorplan department and room etc. (no pricing) Quantity of man hours for labor/installation Project management plan Product literature Project staffing plan Physical finish samples Warranty. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing) price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to Rashaun.thomas@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. Pricing must be within the established GSA Pricing or otherwise noted. 6.0 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy. Labor/Services appropriate to the scope of work. (no pricing included) Project staffing plan appropriate to scope of work Project management plan appropriate to scope of work 7.0 PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See attachment for technical requirement of products. (MTRs for Project Sample) Requirements of Space Building 1 Ground Floor - AN2129 Personal Police Lockers 8.0 SERVICES Service required is detailed in General Requirements for Services. Design Contract Tasks/Requirements The contractor shall attend a minimum of three (1) in-person meetings at the VA University Drive Campus to review final award with VA Interior Designer and End Users and to make necessary revisions. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to ¼ scale drawings showing layouts of awarded product. The contractor shall allow for three (1) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall provide final, clean 1/4 scaled drawings of product layout for sign-off prior to scheduling manufacturing. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days. The contractor shall provide 90 days free storage. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. 9.0 VA Identification Process All contractors and sub-contractors personnel who will be working on VA Property are required to obtain the appropriate VA Identification. Identification requirements are listed below. A. Definitions: a. Common Area An area of the medical center open to unrestricted public access. b. Construction Area An area of the medical center in which construction is being performed, and which is designated as a contractor s controlled work area, and which has been turned over for the contractor s exclusive use in completing project work. Areas such as electrical rooms, mechanical spaces, etc. which are accessed for periodic construction work but which are still maintained by VA are considered controlled areas. c. Controlled Area Any area of the medical center that does not meet the definition of a Common Area. B. Personnel who will work for no more than thirty (30) total calendar days during the life of this project, and who will require access to only common or construction areas during that thirty (30) day period to complete project work are required to obtain a Laminated Contractor Badge from the project COR or VA Police. A laminated badge will be issued for a total length of no longer than one (1) week (7 calendar days) at a time. At the end of a one (1) week period, the badge must be returned to the COR. At that time the COR will reissue the badge for the next period if needed. To receive a badge each contractor and sub-contractor employee must provide the COR with a valid photo ID as well as their personal contact information including a valid telephone number. Contractor personnel who are issued a Laminated Contractor Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site. Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work. C. Personnel who will work for more than thirty (30) total calendar days during the life of this project, and who will require access to only common and construction areas during that period to complete project work are required to obtain a VA issued Flash Badge from the VA PIV office. Upon formal request the COR will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 4 separate meetings of up to 1 hour in duration each. The COR will provide the approximate meeting dates and times to the contractor after the NTP is issued. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc. Personnel must also be able to provide one form of valid ID (state driver s license or US Passport), and personnel must have their photograph taken for the ID. If any person fails to complete the process for obtaining a Flash Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. Contractor personnel who are issued a Flash Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site. Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work. D. Personnel who will work for any length of time during the life of this project and who will require access to controlled areas or any areas where Personally Identifiable Information (PII) is stored are required to obtain a VA issued Non-PIV Badge from the VA PIV office. Upon formal request the COR will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 5 separate meetings of up to 1 hour in duration each. The COR will provide the approximate meeting dates and times to the contractor after the NTP is issued. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc. Personnel must also be able to provide one form of valid ID (state driver s license or US Passport), personnel must submit their fingerprints and agree to have a background investigation performed. Personnel must also have their photograph taken for the ID. If any person fails to complete the process for obtaining a Non-PIV Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. The Non-PIV will not permit contractors to access VA information systems or any PII. The Non-PIV will also not permit contractors to access secure locations, which will be defined by the COR at the NTP. E. When a person leaves this project and no longer needs their ID, it must be immediately turned in to the COR. At the conclusion of this project, all IDs must be accounted for and turned in to the COR as a requirement for contract closeout. Final payment will be withheld until all IDs are returned or accounted for. F. Under no circumstances are personnel permitted to take their ID with them to another VA Medical Center. IDs also cannot be taken to subsequent VAPHS projects. The ID issued for this project must be returned at the conclusion of this project. G. All personnel must display their issued badge on the top half of their body (above the waist) at all times. Failure to do so will result in removal from the site until an ID is properly displayed. H. If a Flash Badge or Non-PIV is lost, stolen, or if personnel fail to turn one in, a report must be filed by the contract superintendent with the VA Police who will in turn notify the PIV office. Contact the COR on the process to fill out an official report if necessary. If a contractor has a need for a replacement ID the process listed above shall be restarted for the appropriate ID at no additional cost to the government. I. If any contractor personnel, for any reason, cannot obtain the ID required to accomplish their contract work, they will not be permitted to work on this project and must be replaced at no additional cost to the government with someone who can qualify for the required ID. J. The VA will pay all costs associated with generating and producing the ID. As noted in the sections above the contractor is responsible, as part of their contract, for ensuring personnel and information are made available to the VA at the requested times to allow for timely processing of the ID. Labor hours incurred by the contractor as part of complying with this section are to be provided as part of this contract at no additional cost to the government. This includes any labor hours incurred as a result of lost/replacement IDs. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (20-AUG-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419Q1101/listing.html)
- Place of Performance
- Zip Code: 15240
- Record
- SN05411788-F 20190822/190820230046 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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