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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 07, 2019 FBO #6495
DOCUMENT

J -- One base year with four 12 months option for the service and maintenance of the cooling towers. - Attachment

Notice Date

9/5/2019
 

Notice Type

Attachment
 

NAICS

333415 — Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;West Palm Beach VA Medical Center;7305 North Military Trail;Palm Beach Gardens FL 33410-6400
 

ZIP Code

33410-6400
 

Solicitation Number

36C24819Q1364
 

Response Due

9/12/2019
 

Archive Date

10/12/2019
 

Point of Contact

Karina A Miranda
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

COMBINED SYNOPSIS/SOLICITATION The West Palm Beach VA Medical Center located at 7305 N Military Trail, West Palm Beach, FL 33410 has a requirement to provide complete annual operation service and maintenance for (4) 900 ton and (1) 1000 ton Baltimore Air Coil Cooling Towers per attached annual maintenance requirements. Type of contract: Requirements, Firm Fixed Price contract. This procurement is being solicited as a Service Disabled Veteran owned Small Business. The attached Statement of Work shall be adhered to. This is a combined synopsis/solicitation, Request for Quotation (RFQ), for commercial service prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The applicable North American Industry Classification System (NAICS) Code and size standard are 333415 and Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing and 1,250 employees, respectively. In accordance with FAR 13.106-2(b)(3), the Government will conduct comparative evaluations of all quotes and award to the vendor which represents the best value on the basis of Technical Capability, Past Performance, and Price. Once the government determines that there is a vendor that is the best suited to meet the requirements of this RFQ (i.e. the apparent successful contractor); the government reserves the right to communicate with only that vendor to address any remaining issues.     Offers shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. The provision may be accessed at http://farsite.hill.af.mil/. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following provisions related to FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2010) apply to this acquisition: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Mar  2015) (22  U.S.C. 7104(g)). ___Alternate I (Mar  2015) of 52.222-50 (22  U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (Aug  1996) (31  U.S.C.  3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct  2004) (Pub.  L.  108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph  (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept  2006), with Alternate  I (Oct  1995) (41  U.S.C.  253g and 10  U.S.C.  2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct  2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (Nov  2011) (15  U.S.C.  644). 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15  U.S.C.  637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (Jan  2017) (15  U.S.C.  637(a)(14)). 52.219-28, Post Award Small Business Program Re-representation (Jul  2013) (15  U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June  2003) (E.O.  11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies (Oct  2016) (E.O.  13126). 52.222-21, Prohibition of Segregated Facilities (Apr  2015). 52.222-26, Equal Opportunity (Sep  2016) (E.O.  11246). 52.222-35, Equal Opportunity for Veterans (Oct  2015)(38  U.S.C.  4212). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul  2014) (29  U.S.C.  793). 52.222-37, Employment Reports on Veterans, (Feb  2016) (38  U.S.C.  4212). 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug  2011) (E.O. 13513). 52.225-1, Buy American Supplies (May  2014) (41  U.S.C.  10a-10d). 52.225-5, Trade Agreements (Oct  2016) (19  U.S.C.  2501, et  seq., 19  U.S.C.  3301 note). 52.225-13, Restrictions on Certain Foreign Purchases (June  2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul  2013) (31  U.S.C.  3332). 52.239-1, Privacy or Security Safeguards (Aug  1996) (5  U.S.C.  552a). (c) The Contractor shall comply with the FAR clauses in this paragraph  (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-41, Service Contract Act Labor Standards (May  2014) (41  U.S.C.  351, et  seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (May  2014) (29  U.S.C.  206 and 41  U.S.C.  351, et  seq.). (d)  Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph  (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3  years after final payment under this contract or for any shorter period specified in FAR  Subpart  4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs  (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct  2015) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Nov  2016) (15  U.S.C.  637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Sep  2016) (E.O.  11246). (v) 52.222-35, Equal Opportunity for Veterans (Oct  2015) (38  U.S.C.  4212). (vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul  2014) (29  U.S.C.  793). (vii) [Reserved] (viii) 52.222-41, Service Contract Act of  1965 (May  2014) (41  U.S.C.  351, et  seq.). (ix) 52.222-50, Combating Trafficking in Persons (Mar  2015) (22  U.S.C. 7104(g)). Alternate I (Mar  2015) of 52.222-50 (22  U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov  2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May  2014) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Oct 2015). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May  2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb  2006) (46  U.S.C. Appx.  1241(b) and 10  U.S.C.  2631). Flow down required in accordance with paragraph  (d) of FAR clause  52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Other applicable provisions and clauses incorporated by reference: FAR 52.204-7 System for Award Management FAR 52.212-1 Instructions to Offerors Commercial items FAR 52.212-4 Terms and Conditions Commercial items FAR 52.217-5 Evaluation of Options FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.222-41 Service Contract Labor Standards FAR 52.225-2 Buy American Certificate FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management FAR 52.233-1 Disputes FAR 52.233-4 Applicable Law for Breach of Contract Claim VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resource VAAR 852.203-70 Commercial advertising VAAR 852.237-70 Contractor responsibilities VAAR 852.270-1 Representatives of contracting officers VAAR 852.273-70 Late offers VAAR 852.273-74 Award without exchanges 52.252-1  Solicitation Provisions Incorporated by Reference (Feb  1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/Far/loadmainre.html http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ http://farsite.hill.af.mil/ This announcement constitutes the only solicitation and interested parties are solely responsible for monitoring this solicitation and any amendments thereto. All contractors that intend to participate in the solicitation shall have an active registration with System for Award Management (SAM). If quoters do not have an active SAM account; account registration will be required at the following website. https://www.sam.gov/portal/public/SAM/. All quoters that are SDVOSB or VOSB must be verified through the Vendor Information Pages (VIP). An application and information is available at the following website https://www.vip.vetbiz.gov/. In accordance with VAAR 852.273-74, the Government intends to evaluate proposals and award a contract without exchanges with offerors.   Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint.   However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. Offerors are instructed to submit clear and concise offers which adhere to the following format: Introductory/Response Letter to include brief business history and capability statement (letter not to exceed 3 pages) Technical Ability section shall include a technical performance plan and proof of insurance and bonding. (section not to exceed 5 pages > not including copies of certificates) Past Performance section may include up to five business references with the following: name of business; name and title of point of contact; brief description of services performed; and date services performed (section not to exceed 5 pages) Completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items (provision may be accessed at http://farsite.hill.af.mil/), if not completed in SAM. Completed Schedule of Rates. All sources who believe that they have the experience and capabilities to perform the required services referenced above and detailed in the Statement of Work may submit their detailed quote no later than 12:00pm EST on September 12, 2019 to the following: Karina A Miranda at karina.miranda@va.gov. Oral communications are not acceptable in response to this notice. See attached document: Salient Characteristics See attached document: Delivery Schedule Statement of Work Annual Cooling Tower Maintenance Contract BAC Series 3000 Cooling Towers At the West Palm Beach VA Medical Center in West Palm Beach, Florida 1.0 Overview Provide complete annual operation service and maintenance for (4) 900 ton and (1) 1000 ton Baltimore Air Coil Cooling Towers per attached annual maintenance requirements. 2.0 MAINTENANCE PER MACHINE See attached BAC Maintenance and Operation Manual for Series 3000 units. Contractor shall provide a custom schedule based on machine specifics and appropriate time of year. 2.1 Parts, Labor & Material This service shall cover all chiller parts, components, and sub-components required in accordance with the manufacturer s specifications. All labor, travel, and per diem shall be included at No cost to the Government. All equipment and special tools needed to perform, testing, inspections, cleaning etc... Shall be included at no cost to the Government. All work areas will be kept broom clean and free of oil residue on machine and surrounding floors and surfaces, on a daily basis. All spills shall be cleaned immediately. 3.0 Special Instructions All work shall be performed in strict accordance with all applicable codes and regulation with OSHA, ANSI, NEC, NFPA, ASTM, ASME, and EPA. Overtime hours and weekends are at the discretion of the contractor and will not be cause for a change in contract. All overtime/weekend work shall be coordinated with the COR and is NOT a guarantee for approval. The VA will provide no tools, equipment, or labor except as specifically noted within this statement of work. 4.0 Delivery This contract is for one base year with four option years for service. Upon contract award the contractor shall contact the Operations Supervisor at (561) 422-7627 to arrange a suitable schedule to complete this service. All work shall be coordinated with the COR. Normal Business working hours shall be Monday through Friday 7:00am to 4:00pm. Maintenance work on this contract shall only be completed between the months of January and June, contractor shall provide a schedule showing the adherence to this requirement. 5.0 Progress and compliance The contractor shall report to the COR prior to the start of each machine. All work shall be monitored by the COR for completeness per the contractor s service checklist. Upon completion of each machine, a formal inspection and review by the COR shall satisfy the evaluation of completeness. The contractor shall make recommendations for changes and improvements, which may be pertinent to meet the scope of work, only to the extent indicated on this agreement. No additional services shall be made without the prior approval of the contracting office. The COR shall evaluate the service for quality and completeness of above listed service checks. A VA issued ID badge is required for all contractors, service technicians and sub-contractor personnel. Two photo forms of identification are required. All billing shall be in arrears. Upon receipt of contractor s invoice, the COR will certify for payment, assuring that all services were performed in accordance with contract terms. Annual Cooling Tower Maintenance Contract Base plus Four-Year Options Base Year: October 1, 2019 through September 30, 2020 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB __________________ __________________ This is a base year contract with 4 option years. Cooling Tower Cleaning and disinfecting of all 5 units according to attached maintenance plan for Series 3000 towers. Power wash the interior and exterior of each unit. Vacuum each cell. Clean strainers and baskets completely. All debris will be bagged and put into dumpster provided by VA(Scheduled Maintenance Service including parts and materials). 0002 1.00 EA __________________ __________________ Replacement of Nozzle (only for the base year) GRAND TOTAL __________________ Year One: October 1, 2020 through September 30, 2021 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 1.00 JB __________________ __________________ This is a base year contract with 4 option years. Cooling Tower Cleaning and disinfecting of all 5 units according to attached maintenance plan for Series 3000 towers. Power wash the interior and exterior of each unit. Vacuum each cell. Clean strainers and baskets completely. All debris will be bagged and put into dumpster provided by VA(Scheduled Maintenance Service including parts and materials). GRAND TOTAL __________________ Year Two: October 1, 2021 through September 30, 2022 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2001 1.00 JB __________________ __________________ This is a base year contract with 4 option years. Cooling Tower Cleaning and disinfecting of all 5 units according to attached maintenance plan for Series 3000 towers. Power wash the interior and exterior of each unit. Vacuum each cell. Clean strainers and baskets completely. All debris will be bagged and put into dumpster provided by VA(Scheduled Maintenance Service including parts and materials). GRAND TOTAL __________________ Year Three: October 1, 2022 through September 30, 2023 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3001 1.00 JB __________________ __________________ This is a base year contract with 4 option years. Cooling Tower Cleaning and disinfecting of all 5 units according to attached maintenance plan for Series 3000 towers. Power wash the interior and exterior of each unit. Vacuum each cell. Clean strainers and baskets completely. All debris will be bagged and put into dumpster provided by VA(Scheduled Maintenance Service including parts and materials). GRAND TOTAL __________________ Year Four: October 1, 2023 through September 30, 2024 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4001 1.00 JB __________________ __________________ This is a base year contract with 4 option years. Cooling Tower Cleaning and disinfecting of all 5 units according to attached maintenance plan for Series 3000 towers. Power wash the interior and exterior of each unit. Vacuum each cell. Clean strainers and baskets completely. All debris will be bagged and put into dumpster provided by VA(Scheduled Maintenance Service including parts and materials). GRAND TOTAL __________________ Grand total for the Base plus Four-Year Options: _____________________________ The Service Contract Act and Department of Labor Wage Determination WD 15-4573 (Rev.-10) applies to this procurement.   The Wage determination can be accessed at: https://beta.sam.gov/wage-determination/2015-4573/10?index=wd&date_filter_index=0&date_rad_selection=date&wdType=sca&state=FL&county=16478&is_wd_even=false&is_standard=true&cba=noCBA&prevP=prevPerfYesLocality&page=1
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WPBVAMC/VAMCCO80220/36C24819Q1364/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24819Q1364 36C24819Q1364_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5141965&FileName=36C24819Q1364-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5141965&FileName=36C24819Q1364-000.docx

 

File Name: 36C24819Q1364 P02 Series 3000 WPB Model.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5141966&FileName=36C24819Q1364-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5141966&FileName=36C24819Q1364-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05432227-W 20190907/190905231008-8b0ad3cbd1c6498a3631302117181260 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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