Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 15, 2019 FBO #6503
DOCUMENT

71 -- STORAGE & DESKS (VA-19-00077029) - Attachment

Notice Date

9/13/2019
 

Notice Type

Attachment
 

NAICS

337211 — Wood Office Furniture Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

36C26219Q1343
 

Response Due

9/19/2019
 

Archive Date

10/19/2019
 

Point of Contact

Hutchison, Robert
 

Small Business Set-Aside

N/A
 

Description

Page 2 of 2 COMBINED SYNOPSIS/SOLICITATION NOTICE 36C26219Q1343 Responses are due by (noon) 12:00pm Pacific Standard Time (PST) on September 19, 2019 COMBINED SYNOPSIS/SOLICITATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-87, dated March 07, 2016. The North American Industrial Classification System (NAICS) code for this requirement is 337211 Size Standard 1000 Employees. Solicitation 36C26219Q1343 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) contract. The Department of Veterans Affairs San Diego Healthcare System has a requirement for Storage and Desks. The Contractor shall furnish all supplies/services at: Department of Veterans Affairs VA San Diego Healthcare System 3350 La Jolla Village Drive Campus Area San Diego, CA 92161 This solicitation is for brand name (exact match) only and offerors shall be an authorized distributor by the manufacture and must be able to offer full manufacture warranty all at a fair and reasonable price that provides the best value to the Government. OFFEROR MUST BE ABLE TO DELIVER ALL LISTED ITEMS WITHIN ONE-HUNDRED AND TEN (110) DAYS AFTER RECIEPT OF ORDER (ARO). Submitting Quotes: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm s DUNS number and total price. Offerors shall have completed FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items in Systems for Award Management (SAM) at www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. Submit all questions to robert.hutchison1@va.gov no later than September 17, 2019 by 9:00am PST. Ensure to reference solicitation # 36C26219Q1343 within the subject line of the email. Quotes must be received by September 19, 2019 by (noon) 12:00pm PST. Email your quote to robert.hutchison1@va.gov. Ensure to reference solicitation # 36C26219Q1343 within the subject line of the email. Quote(s)/Offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT AUG 2013 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS FEB 2012 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012) AUG 2012 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT JUL 2013 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.203-70 COMMERCIAL ADVERTISING JAN 2008 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS APR 2014 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS NOV 2014 Scope of Work (SOW) 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for desk furniture and medical supply storage for San Diego 4 West water leak project that meets the VHA specifications high-quality threshold while integrating excellent environmental stewardship. This requirement includes office furniture, designs/drawings and professional installation. The VHA Point of Contact (POC) and Interior Designer on this contract is Breanna Valdez at Breanna.valdez@va.gov. Healthcare furnishings include, height adjustable workstations and related services. The contractor shall provide all labor, materials, equipment, transportation and supervision necessary to satisfy the requirements of this SOW. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Furniture delivery, 3350 La Jolla Village Dr. San Diego, CA, will be required once construction is completed in the facility, currently estimated to be during the month of December 2019. Warehouse hours will be 7:00am 3:00pm PST. The Government recognized U.S. holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, assemble and install new furniture from the manufacturer until final acceptance by Breanna Valdez Breanna.valdez@va.gov. Provide maintenance manuals for all products specified. c. Develop scheduling requirements to include planning, manufacturing, project management assembly and installation. 3.0 KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of contract award, in person at 3350 La Jolla Village Drive. San Diego, CA 92161, or by phone at (858) 642-6250. Time and date will be determined by VHA POC. 4.0 SUBMISSION OF QUOTATION Quote Submission: Contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (Technical) Complete manufacturer s product specifications Quantity of man hours for assembly/installation and designs/drawings Product literature Physical finish samples (when requested) Warranty information Self-certifying statement confirming ability to meet project deadlines Volume 2: (Pricing) Price quote shall include separate line items as detailed below in section 7.0. All pricing shall be quoted F.O.B. Destination (Include shipping costs in the line item pricing). Submissions can be sent in multiple emails to avoid computer system email size limitation, to the contracting office. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 5.0 EVALUATION CRITERIA Quotes will be evaluated on: Complete product literature detailing each line items specifications which meets all salient characteristics listed herein Services appropriate to the SOW Lowest price, brand name only offer 6.0 SERVICES Design Requirements After Contract Award The contractor shall attend a minimum of two (2) in-person meetings at the main facility in San Diego to review final award with VHA Interior Designer to make any necessary revisions or finish selections. During first meeting the contractor shall provide the VHA Interior Designer with the appropriate specifications and finish samples. The contractor shall be responsible for providing all sample materials for awarded products (2-Day Delivery) as requested by VHA Interior Designer. The contractor shall be responsible for taking and applying accurate field measurements to ordered products for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Contractor shall be liable for any incorrect field measurements leading to incorrect product orders. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and/or PDFs as request by the VHA Interior Designer. The contractor will be required to provide basic design services and layout for furniture being requested under this SOW. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer. The products must not be placed into production without clearance from the VHA POC. The contractor shall track manufacturing schedules and notify VHA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address and document any punch-list items, and shall submit to the VHA Interior Designer a remediation plan within five (5) business days. The contractor shall provide thirty (30) days free storage. Contract Installation Requirements Contractor is required to provide installation drawings for furniture purchased. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VHA project schedule. Contractor shall be responsible for all field measurements whether in existing spaces or new construction spaces. Contractor shall not rely on AutoCAD drawings for final measurements. Contractor shall perform installation services per delivery order SOW. Contractor must have a project manager/lead installer based on this project size. Project manager/lead installer must have experience performing installation services in healthcare facilities. Letter of recommendation will be requested. Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VHA premises. Delivery Contractor shall contact the VHA POC at least fourteen (14) business days prior to the start of work/shipping to ensure that the building is ready for install. In the event there is a delay in delivery, Contractor must notify the assigned VHA POC immediately in writing, preferably via email. Contractor shall provide the VHA POC with scheduled date/s and time/s that the delivery truck/s will be arriving at least a minimum of twenty-four (24) hours in advance. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/Delivery Orders and shall not attempt to deliver any items before the scheduled delivery date and time. Receiving and Unloading If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VHA POC in writing, preferably via email, immediately upon identification. The Contractor shall store damaged items in the location designated by the VHA POC. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VHA POC on a daily basis. Contractor shall repair or coordinate with the VHA POC for replacement of damaged, defective, or missing items. Assembly and Final Acceptance Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each delivery order. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor shall prevent its personnel from entering any area other than the designated work area. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The Contractor shall do a final walkthrough with the VHA POC and provide a punch list before releasing crew for the day. Jobsite Cleanliness Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract. Final acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VHA site. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility. Packing materials will not be stored in the buildings for any period exceeding twenty-four (24) hours. The Contractor shall ensure its personnel eat, drink and smoke only in designated areas. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor. Warranty Items Product warranties shall start on the date of acceptance of the products/services by the Government VHA POC. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor. 7.0 PRODUCTS General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See below and attached MTRs for product specifications. PRODUCTS Item Description Qty Reception 1 Desk (HAW3) 3 2 Dual Monitor Arms (CS2) 3 3 Key Board Trays (CS1) 3 4 Storage Lockers (LK2) 2 Office 4045 5 Desk (HAW3) 4 6 Mobile Pedestal (MSS2) 4 7 Dual Monitor Arms (CS2) 4 8 Keyboard Trays (CS1) 4 Hallway 4040 9 Lockers (LK2) 5 Storage 10 Double-wide Supply Cart (CM3) 5 11 Single-wide Supply Cart (CM3) 5 Overall Project 12 Designs/Drawings 1 13 Assembly/Installation 1 The following items are being requested (Brand Name ONLY): RECEPTION AREA: Watson per below and attached MTR s: Qty 3; Seven Rectangular Desk, 23 D x 59 W ; SNREC2359-7Z- Q Power: Standard Power (2Duplexes/user) Surface Finish: River Cherry Edge Type 90 Trim Edge Finish: River Cherry Embedded Switch Grommet (2 ½ D, Centered x 2 ¾ ) Surface Interlock Assembly Two leg desk Cable drop in leg Base Type: Seven Standard Electric (28-47.5 ) Powder Finish: Fashion Grey Column Finish: Fashion Grey *Desk only ESI per below and attached MTR s: Qty 3; ESI Edge Dual monitor arms, EDGE2-SLV Gas spring arm Desk clamp and grommet Silver Finish Humanscale per below and attached MTR s: Qty 3; Humanscale 550 Keyboard system, 6G550-F22 6G Standard black mechanism Big compact platform No mouse platform Palm support- 19 Foam with synthetic, leather cover Track Length- 22 Watson per below and attached MTR s: Qty 2; Storage; Zo, Zone Two (special size) WZ2L201278-L- R- K 12 W x 20 D x 78 H Hinge on right side, left hand Weight 62lbs Digital lock resident Pull: Jota; color silver Laminate Face: River Cherry Laminate Case: White Zone Locker Risers Slope top OFFICE 4045: Watson per below and attached MTR s: Qty 4; Seven Rectangular Desk, 23 D x 53 W ; SNREC2353-7Z- Q Power: Standard Power (2Duplexes/user) Surface Finish: River Cherry Edge Type 90 Trim Edge Finish: River Cherry Embedded Switch Grommet (2 ½ D, Centered x 2 ¾ ) Surface Interlock Assembly Two leg desk Cable drop in leg Base Type: Seven Standard Electric (28-47.5 ) Powder Finish: Fashion Grey Column Finish: Fashion Grey * Desk Only Watson per below and attached MTR s: Qty 4; Storage; Zo, Sidecar ZSCT241020-L 10 W x 24 D x 20 H Factory Installed lock Laminate Face: River Cherry Laminate Case: White 5 wheels ESI per below and attached MTR s: Qty 4; ESI Edge Dual monitor arms, EDGE2-SLV Gas spring arm Desk clamp and grommet Silver Finish Humanscale per below and attached MTR s: Qty 4; Humanscale 550 Keyboard system, 6G550-F22 6G Standard black mechanism Big compact platform No mouse platform Palm support- 19 Foam with synthetic, leather cover Track Length- 22 HALLWAY 4040: Watson per below and attached MTR s: Qty 5; Storage; Zo, Zone Two (special size) WZ2L201278-L- R- K 12 W x 20 D x 78 H Hinge on right side, left hand Weight 62lbs Digital lock Guest Pull: Jota; color silver Laminate Face: River Cherry Laminate Case: White Zone Locker Risers Slope top STORAGE: Herman Miller per below and attached MTR s: Qty 5; Double wide Cart, CT47210FLU 2 20 - Wide Sections 72 high 72 high flat top Full Spine Surface Finish: Soft White Drawers: (Qty 10 total, 2 per double wide cart) CT50109LU 9 drawer no lock, soft white (Qty 20 total, 4 per double wide cart) CT50106LU- 6 drawer no lock, soft white Wire Shelf: ( Qty 15 total, 3 per double wide cart) CT526 20 Wide, double wide cart Door: (Qty 10 total, 2 per double wide cart) CT707272KLUTR 20 double wide cart, 72 H, Keyed alike, Soft white door frame, Clear door insert finish. Herman Miller per below and attached MTR s: Qty 5; Single wide Cart, CT17210NLU 24 - Wide 72 high 72 high flat top Surface Finish: Soft White Drawers: (Qty 10 total, 2 per single wide cart) CT51106LU 6 drawer no lock, soft white Wire Shelf: ( Qty 25 total, 5 per single wide cart) CT521 24 Wide cart Door: (Qty 5 total) CT717172KLUTR 24 wide cart, 72 H, Keyed alike, Soft white door frame, Clear door insert finish. ATTACHMENTS Attachment Copy of MTRs
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/36C26219Q1343/listing.html)
 

Document(s)

Attachment
 

File Name: 36C26219Q1343 36C26219Q1343.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155172&FileName=36C26219Q1343-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155172&FileName=36C26219Q1343-000.docx

 

File Name: 36C26219Q1343 RFQ - SOW Storage and Desks (FBO) 02.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155173&FileName=36C26219Q1343-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155173&FileName=36C26219Q1343-001.docx

 

File Name: 36C26219Q1343 Copy of MTR.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155174&FileName=36C26219Q1343-002.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5155174&FileName=36C26219Q1343-002.xlsx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05443880-W 20190915/190913230646-e01b78089ac154c368070b3a913e2cbf (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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