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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 25, 2019 FBO #6513
DOCUMENT

J -- FY20 GETINGE STERILIZER SERVICE CONTRACT - Attachment

Notice Date

9/23/2019
 

Notice Type

Attachment
 

NAICS

333318 — Other Commercial and Service Industry Machinery Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

36C24620Q0022
 

Response Due

9/25/2019
 

Archive Date

11/24/2019
 

Point of Contact

Shiran Moore
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24619Q0022-2 Posted Date: September 18, 2019 Original Response Date: September 18, 2019, at 4:30 pm EST Current Response Date: September 25, 2019, at 2:30 pm EST Product or Service Code: J065 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 333318 Contracting Office Address Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton, Virginia 23667 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 (effective 09/10/19), VAAR Update 2008-17 (effective 09/11/19). The associated North American Industrial Classification System (NAICS) code for this procurement is 333318, with a small business size standard of 1000 employees. The Durham VA Medical Center is seeking a contractor to provide four (4) quarterly PM services and one (1) annual PM service. All unscheduled repair services, to include, all remedial repair parts, PM kits, parts, labor, travel and software updates and patches required to maintain the equipment to OEM normal operating specifications. Included in the scope of work is overnight shipping of parts for equipment that is down, unlimited technical telephone support from OEM-trained specialist and as needed on-site operator training provided by an OEM-trained Support Specialist. All parts provided must be OEM-new. All interested companies shall provide quotation(s), for the following: SCHEDULE OF SERVICES The contractor shall deliver line item(s): Base Year October 1, 2019 September 30, 2020 CLIN Description Unit Unit Price Total Price 0001 Preventative Maintenance EA 0.00 Base Year Total Cost: $ Option Year 1 October 1, 2020 September 30, 2021 CLIN Description Unit Unit Price Total Price 1001 Preventative Maintenance EA 0.00 Option Year Total Cost: $ Option Year 2 October 1, 2021 September 30, 2022 CLIN Description Unit Unit Price Total Price 2001 Preventative Maintenance EA Option Year 3 October 1, 2022 September 30, 2023 CLIN Description Unit Unit Price Total Price 3001 Preventative Maintenance EA Option Year Total Cost: $ Option Year 4 October 1, 2023 September 30, 2024 CLIN Description Unit Unit Price Total Price 4001 Preventative Maintenance EA Option Year Total Cost: $ Total Cost Base + Options: $ PERFORMANCE WORK STAEMENT (PWS) Hours of service - 8:00AM - 5 :00PM, M-F, excluding federal holidays. service may be performed during off schedule hours/days by agreement between the POC and the contractor and at no additional charge to the government. It is expected that most services will be performed during normal hours. Upon arrival to perform services the contractor will report to Biomedical Engineering. Documentation - The contractor will provide hard copy and/or electronic copies of all service reports to the POC as soon as practical or within 7 working days of completion of the service. Contractor will maintain an electronic database of all services performed for no less than three years. Billing -Quarterly in arrears by certified invoice. Contractor Qualifications - All Field Service Engineers (FSE) performing under this contract must be experienced in the service and repair of Getinge sterilization and high-level disinfection equipment used in tertiary health care facilities. In addition, all FSEs must have original equipment manufacturers (OEM) training on the Getinge equipment covered under the scope of this contract and must have full and unfettered access to all OEM service publications and diagnostic service software. All Support Specialist providing operator training must be OEM trained and accredited. Proof of experience and references must be provided if requested by the Contracting Officer and/or Service Line Representative. Equipment to be serviced and scope of services -Scope of work to include four (4) quarterly PM services and one (1) annual PM service. All unscheduled repair services, to include, all remedial repair parts, PM kits, parts, labor, travel and software updates and patches required to maintain the equipment to OEM normal operating specifications. Included in the scope of work is overnight shipping of parts for equipment that is down, unlimited technical telephone support from OEM-trained specialist and as needed on-site operator training provided by an OEM-trained Support Specialist. All parts provided must be OEM-new. Equipment to be serviced and frequency of service is as follows: Emergency Service/Repairs - Contractor must return calls for service within two hours and report on site within twenty-four hours if requested by the Service Line Representative and provided the service call is initiated within normal business hours of 8:00AM -5:00PM, M-F, excluding federal holidays. Repairs required for damage abuse or operator error are excluded from the scope of this contract. Line Model Description Serial# EE # 1 633 HC Steam Sterilizer URA050251 75198 2 633HC Steam Sterilizer URA050250 75197 3 CAS 45 Boiler GC33343-S13 4 8668 Washer/Disnf W50042388 75193 5 8668 Washer/Disnf W50042410 75192 6 433HC Steam URA050483 78128 7 2460UC Sonic KSF13049 75196 8 CAS 45 Boiler GC33333-S13 9 HS 4800 RO water system 132400469 10 CAS 30 Boiler GC33355-T13 All equipment is located within the SPS Department of the Greenville VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. 6. SECURITY INCIDENT INVESTIGATION a. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 7. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $_38.75__ per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. 9. TRAINING a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) (a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15. (b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action. (c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public. (d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site. (e) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation. (f) The following guidelines apply concerning your use of the past performance evaluation: (1) Protect the evaluation as source selection information. After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions. (2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control. (3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes. (g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period. (h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS http://vaww.pclo.infoshare.va.gov/PCLO/PMWeb/Vol6Chapter7.aspx All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is Low Risk, National Agency Check with Written Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements. All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is Special Agency Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements. WAGE DETERMINATION: https://beta.sam.gov/wage-determination/2015-4376/11 The delivery/task order period of performance is October 1, 2019 September 30, 2020. Delivery shall be provided after receipt of order/award of contract. Delivery shall be FOB Destination to Durham, North Carolina 27705-3815. Place of Performance Address: Durham VA Medical Center 508 Fulton Street Durham, North Carolina Postal Code: 27705-3815 Country: UNITED STATES Award shall be made to the responsible offeror whose offer, conforming to the requirements in this request for quote, will be most advantageous to the Government. This is a competitive selection and Past Performance is significantly more important than Technical and Price. By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. All offerors shall submit the following: Table 1 Section Number Evaluation Factor File Name Page Limitation (if any) Section I Technical Tech.pdf 25 pages Section II Past Performance Reference for (Offeror Name).pdf Section III Price Schedule.pdf *Note page limitations: A Cover Page, Table of Contents, resumes and/or a glossary of abbreviations or acronyms will not be included in the page count of the Technical Section. However, be advised that all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror s Quote will not be evaluated by the Government. SECTION I - TECHNICAL: Factor I Technical/Management Approach Offeror shall submit company s detailed technical approach/methodology for completing all requirements of the Performance Work Statement (PWS). The submission shall include but not limited to: Personnel Qualifications to include all applicable licenses and/or certifications; Vendor must provide certifications showing capability to work on Getinge equipment. Number of years/experiences in providing the required services (3 years minimum) Describe contingency plan for equipment downtime, scheduled and unscheduled leave and providing qualified personnel for coverage. The Technical Rating shall be conducted and rated either Acceptable or Unacceptable in accordance with Table 2. Table 2 Technical Ratings Rating Description Acceptable The Quote clearly meets the minimum requirements of the solicitation. Unacceptable The Quote does not clearly meet the minimum requirements of the solicitation. SECTION II - PAST PERFORMANCE: Using the Past Performance Questionnaires, the CO shall seek relevant past performance information on each offeror based on: (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant past performance includes performance of efforts involving Preventative Maintenance Services on Getinge Sterilizer equipment that are similar or greater in scope, magnitude and complexity to the effort described in this solicitation. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a Substantial Confidence performance assessment rating. The purpose of the past performance evaluation is to allow the government to assess the offeror s ability to perform the effort described in the solicitation, based on the offeror s demonstrated present and past performance. Past performance evaluated will be the past performance of the prime contractor (Company submitting the quote). The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in Table 3 below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no relevant past or present performance history or the offeror s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating Unknown Confidence, meaning the rating is treated neither favorably nor unfavorably. Offeror s who are considering Teaming Agreements, both companies shall be verified SDVOSBs. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. If the lowest priced evaluated offer is judged to have a Substantial Confidence performance rating and is determined to be responsible, that offer represents the best value for the government. The government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of Satisfactory Confidence or lower. Offerors are cautioned to submit sufficient information and, in the format, specified in the technical quote preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their technical quote or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. The Following will be used to rate the past performance of each offeror: Table 3 Past Performance Rating Definition Substantial Confidence Based on the offeror s performance record, the government has a HIGH EXPECTATION that the offeror will successfully perform the required effort. Satisfactory Confidence Based on the offeror s performance record, the government has an EXPECTATION that the offeror will successfully perform the required effort Limited Confidence Based on the offeror s performance record, the government has a LOW EXPECTATION that the offeror will successfully perform the required effort No Confidence Based on the offeror s performance record, the government has NO EXPECTATION that the offeror will be able to successfully perform the required effort. Unknown Confidence No performance record is identifiable, or the offeror s performance record is so limited that NO CONFIDENCE ASSESSMENT rating can be reasonably assigned SECTION III - PRICE: Offerors prices shall be submitted in accordance with the Price/Cost Schedule comprised within Section B of the solicitation document. Total price will be evaluated by the Government.   In evaluating the offeror s proposed price for this service, the government concern includes determining price reasonableness.   Options The Government will evaluate offers for evaluation purposes by adding total price for all options to the base year of the performance period.   The Government may determine that a quote/offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The government will evaluate prices for the option under FAR 52.217-8 by using the last year s option prices to calculate the price for six months of effort and adding that amount to the base and other option years to arrive at the total. The following contract clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions Commercial Items Oct 2018. 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313). 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-10 Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f). 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (31 U.S.C. 3332). 52.237-3 Continuity of Services (JAN 1991) 52.232-40 Providing accelerated payments to small business subcontractor (DEC 2013) 852.203-70 Commercial Advertising (MAY 2008) 852.237-70 Contractor Responsibilities (APR 1984) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Aug 2019. (End of clause) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 52.212-1 Instructions to Offerors Commercial Items Oct 2018. 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (SEPT 2006) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.271-70 Nondiscrimination in Services Provided to Beneficiaries (JAN 2008) 852.273-74 Award Without Exchanges 52.212-3 Offerors Representations and Certifications Commercial Item Oct 2018. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. TECHNICAL QUESTIONS Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Shiran Moore at Shiran.Moore@va.gov on or before 4:30 PM EST, September 24, 2019. Address Subject Line: Preventative Maintenance Services on Getinge Sterilizer Equipment: 36C24619Q0022-2 Telephonic (verbal) questions Will Not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the solicitation. All offerors shall be sent to email address: Shiran.Moore@va.gov This is an open-market combined synopsis/solicitation for Virtual Pharmacist Services ass defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all proposals must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. OR The terms and conditions in the solicitation are acceptable to be included in the award document with exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for exception(s). Submission shall be received not later than 2:30 PM EST September 25, 2019 via email to Shiran.Moore@va.gov. Address Subject Line: Virtual Pharmacy Services: 36C24619Q0022-2. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Facsimile offers will not be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via email to the Contracting Officer, Shiran Moore, at Shiran.Moore@va.gov. POINT OF CONTACT Shiran Moore Contract Specialist Network Contracting Office 6
 

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Document(s)

Attachment
 

File Name: 36C24620Q0022 36C24620Q0022_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5167082&FileName=36C24620Q0022-004.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5167082&FileName=36C24620Q0022-004.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Veterans Affairs Medical Center;508 Fulton Street;Durham, NC

Zip Code: 27705
 

Record

SN05454510-W 20190925/190923230754-1a636d068ca9e130a8d69df9f6c5c7de (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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