MODIFICATION
J -- Aircraft Maintenance Enterprise Solution (ACES) - Amendment 1
- Notice Date
- 9/25/2019
- Notice Type
- Modification/Amendment
- NAICS
- 488190
— Other Support Activities for Air Transportation
- Contracting Office
- Department of the Air Force, AFICC, AFICC - CONUS, 1940 Allbrook, Building 1, Room 627, WPAFB, Ohio, 45433, United States
- ZIP Code
- 45433
- Solicitation Number
- FA3002-19-R-A001
- Point of Contact
- Waid R. Harper, Phone: 210-652-8269, Lisa Hartman, Phone: 2106523260
- E-Mail Address
-
waid.harper@us.af.mil, lisa.hartman@us.af.mil
(waid.harper@us.af.mil, lisa.hartman@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Amendment 1 SF30 RFP Amendment 1 25 Sep 2019 Notice to Interested Parties: The purpose of this notice is to fully capture Amendment 1. Due to contract writing system issues, the team was not able to provide the signed amendment page (SF30). See Attachment "Solicitation Amendment FA300219RA0010001 SF 30". This SF30 is the cover page for the 16 Sep 2019 post below that included revised Sec L, dated 16 Sep 2019. The official date of Amendment 1 is 25 Sep 2019. ----------------------------------------------------------------------------------- Notice to Interested Parties: The purpose of this notice is to provide the Pre-Proposal Conference slides that were presented on 18 Sep 2019 at Vance AFB, Enid, OK. Corrections or changes to the slides as a result of the information provided during the conference are forthcoming. Additionally, RFP Amendment 2 is currently being created and will be provided as soon as it is available. If you have any questions, please contact the Procurement Contracting Officer, Mr. Waid Harper at waid.harper@us.af.mil or (210) 652-8269. ---------------------------------------------------------------------------------------- RFP Amendment 1 16 Sep 2019 Notice to Interested Parties: The purpose of Amendment 1 is to update Section L paragraph 2.12.2. on page 6 of 20 with regard to the due date for questions submitted and paragraph 4.2.3. on page 13 of 20 with regard to Past Performance Information. Please read the attached Section L, dated 16 Sep 19 in its entirety. ------------------------------------------------------------------------------------- Request for Proposal (RFP) Solicitation Number FA3002-19-R-A001 5 Sep 2019 Notice to Interested Parties: This is a notification for posting the formal RFP, a Multiple Award Contract, Indefinite Delivery Indefinite Quantity for the Aircraft Maintenance Enterprise Solution (ACES). Offerors are reminded that it is the offeror's responsibility to read the entire RFP carefully. Any subsequent amendments to the RFP will be posted on the Federal Business Opportunities (FBO) Website at https://www.fbo.gov. The RFP is listed in the attachments section of this notice along with the following attachments to the RFP: - Section L - Section M - Attachment 1 Performance Work Statement - Attachment 2 Exhibit A Contract Data Requirements List - Attachment 3 Small Business Participation Commitment Document Calculator - Attachment 4 Past Performance Information for Offerors - Attachment 5 DD254 - Attachment 6 Small Business Subcontracting Plan Checklist Template - Data Item Description DI MGMT 81453B - Past Performance Tool Instructions - Past Performance Tool As stated in the solicitation, technical proposals are due by 1200 CST on 8 Nov 2019. If you have any questions, please contact the Procurement Contracting Officer (PCO), Mr. Waid Harper at waid.harper@us.af.mil. The PCO is the only person that may release or discuss information with regard to this solicitation, FA3002-19-R-A001. ---------------------------------------------------------------------------- Posted 29 Aug 19: Notice of Pre-Proposal Conference on 18 and 19 Sep 19: A Pre-proposal conference for Solicitation FA3002-19-R-A001, Aircraft Maintenance Enterprise Solution (ACES), will be held at the Army Reserve Center at Vance AFB in Enid, OK on the 18 th and 19 th of September 2019. The number of attendees per company is limited to three people per company. The purpose of the pre-proposal conference is to provide interested offeror's familiarization with the solicitation requirements and provide them the opportunity to raise questions they may have. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made available to all prospective offerors in FedBizOpps.gov. The record shall include minutes of the meeting, an attendance roster, questions raised prior to, during, and after the conference and answers thereto. Attendance Information: If your company plans to attend this conference, you must provide the following information: 1) Company Name and 2) LAST NAME, First Name; Driver's License or State ID #; State of Issue; and Date of Birth for each employee attending on behalf of your company. This information must be provided no later than Tuesday, 10 Sep 19 to ensure access to the military base/conference site and adequate seating for the conference attendees. All information must be provided to the Contract Specialist, Mr. DeAndre Gross at deandre.gross.1@us.af.mil and copy the Procurement Contracting Officer, Mr. Waid Harper at waid.harper@us.af.mil. Agenda: 18 September 2019 0800 - Arrival, Sign in Begins 0830 - Conference Start 0835 - Introduction and Administration 0845 - Welcome 0900 - Pre-Proposal Briefing 1100 - Lunch 1230 - Pre-Proposal Briefing (con't) 1400 - Attendees write questions* 1600 - Offerors turn in questions; Day One closure Agenda: 19 September 2019 0800 - Arrival, Sign in Begins 0900 - Tour 1100 - Lunch 1230 - Answer to written comments provided 1500 - Wrap up, Final Comments 1530 - Conference Closure * Offerors/Attendees have the opportunity from 1400-1600 to write questions, based on the RFP and the briefing, for the Government to answer. The Government will answer as many as possible the next afternoon after the tours. Answers to remaining unanswered questions will be posted on FedBizOpps.gov. If you have any questions, please contact the Procurement Contracting Officer (PCO), Mr. Waid Harper at waid.harper@us.af.mil. The PCO is the only person that may release or discuss information with regard to this solicitation, FA3002-19-R-A001. ----------------------------------------------------------------- 21 Aug 19 SYNOPSIS The 338 th Specialized Contracting Squadron (338 SCONS), JBSA Randolph, TX is conducting an acquisition for Aircraft Maintenance Services. This is a pre-solicitation notice to provide non-personal services for establishing a strategic sourcing contract vehicle for United States Air Force wide contracted aircraft maintenance. This is a Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) vehicle to provide: comprehensive fleet management, aircraft maintenance, and site specific mission support services. The MAC IDIQ contracts will be awarded providing a suite of contractors for Task Order competitions to meet Air Force needs, which may include customers from other agencies, within the Continental United States (CONUS), Alaska and Hawaii. This pre-solicitation notice is for information only and shall not be construed as a commitment by the Government to solicit contractual offers or award of contracts. The Government is not soliciting, nor will it accept proposals as a result of this synopsis. The Government will not reimburse respondents for any questions submitted or information provided as a result of this notice. NAICS and Small Business Size Standard: The North American Industry Classification System (NAICS) code for this solicitation is section 488190 - Other Support Activities for Air Transportation. The small business size standard is $32.5 million in annual gross receipts. There will be no public bid opening. The evaluation of full and open competitive proposals submitted in response to the Request for Proposal (RFP) for this requirement will be conducted on acceptable or unacceptable criteria using Technical capability and Past Performance with regard to aircraft maintenance. The source selection will be conducted in accordance with Federal Acquisition Regulations 15.3 as supplemented by Department of Defense Source Selection Procedures, Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315 Contracting by Negotiation (dated 25 May 2018), and AFFARS Mandatory Procedures 5315.3 Source Selection (dated 25 May 2018). Scope: The Contractor is responsible for all Organizational level (O-level) maintenance services for all aircraft listed in each individual Task Order PWS, which can include any aircraft platform ( excluding rotary wing, tiltrotor, and Remotely Piloted Aircraft (RPA)). Aircraft are operated under Military, Military/Commercial, and/or Federal Aviation Administration (FAA) rules and regulations. ACES also provides Intermediate-level (I-level) maintenance and Maintenance Support Activities for any aircraft platform. In addition, the Contractor may be responsible for all Aircrew Flight Equipment (AFE) and Airfield Management (AM) workload and activities as required by each individual Task Order. The Contractor shall be responsible for managing and maintaining multiple Mission Design Series (MDS) aircraft. The Government reserves the right to incorporate additional maintenance support into a Task Order via bilateral modification, including maintenance of other/new MDS aircraft, as well as on- and off-equipment maintenance to support evolving missions. MAC Ordering Period and Task Order Period of Performance: The MAC will have a five (5)-year base ordering period with five 1-year ordering period options (total 10-years). Additionally, In Accordance With (IAW) FAR 52.216-22, Indefinite Quantity, performance may extend one (1) year past the end of the final ordering period (10th year). Each task order will have a 60-day Period of Performance (PoP) for transition plus full performance of 10 months (base year) once mobilization is complete, two 1-year options and eligibility for two 1-year incentive option periods (up to 5 years). Pre-Proposal Conference: The Government will conduct a Pre-Proposal Conference/Site Visit at Vance AFB at the appropriate interval after the RFP has been issued. The Pre-Proposal Conference/Site Visit will address RFP requirements and include a base tour followed by questions and answers session and one-on-one meetings with interested offerors. Request for Proposal Number and Date: This requirement will be solicited using Request for Proposal (RFP) FA3002-19-R-A001 which will be posted to the Federal Business Opportunities (FBO) website https://www.fbo.gov/ on or around 6 Sep 2019**. Interested offerors should monitor the FBO page for the release of the solicitation, and any applicable amendments. Offerors must be registered in the System for Award Management (SAM) in order to participate in this procurement at https://www.sam.gov/portal/public/SAM/. FBO is the single point of entry for posting of the synopsis and solicitations to the internet. **Date listed above is approximate and included for reference only; date is subject to being adjusted. Contact with Government personnel other than the Points of Contact (POC) listed below by a potential offeror or their employees regarding this acquisition is strictly prohibited. Any questions regarding this notice should be directed to Mr. Waid Harper at waid.harper@us.af.mil, 210-652-8269 or Ms. Lisa Hartman at lisa.hartman@us.af.mil, 210-652-8268. --------------------------------------------- 20 May 19 Notice to Interested Parties: The Draft Sections L & M are attached for your review. A Past Performance Questionnaire (PPQ) will not be evaluated at the MAC IDIQ, but will be evaluated at the Task Order level; therefore, a draft PPQ is not being provided at this time. If you have any questions or comments, please send them by email to the Contract Specialists, Ms. Lisa M. Hartman at lisa.hartman@us.af.mil and Mr. DeAndre Gross at deandre.gross.1@us.af.mil. --------------------------------------------------------------------------- 3 May 19 Notice to Interested Parties: The purpose of this post is to provide an update on the status of Solicitation Number FA3002-19-R-A001, Aircraft Maintenance Enterprise Solution (ACES) Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) acquisition. The Procurement Contracting Officer, Mr. Waid R. Harper, intends to release the final RFP on 30 Sep 2019. In preparation of final RFP release, the following draft documents are provided for industry feedback: 3 May 2019: DRAFT Performance Work Statement (PWS) DRAFT CLIN Structure Industry Day Q&A TENTATIVE SCHEDULE FOR FUTURE DRAFT DOCUMENTS AND IMPORTANT EVENTS: 20 May 2019: DRAFT Instructions to Offerors (Section L) DRAFT Evaluation Criteria (Section M) DRAFT Past Performance Questionnaire 3 Jun 2019: DRAFT Request for Proposal DRAFT Ordering Procedures DRAFT Incentive Plan Jul or Aug 2019: Pre-Proposal Conference at Vance AFB, Enid, OK The purpose of the Pre-Proposal Conference is to provide information, answer questions and provide real-time industry feedback on the upcoming RFP. Please provide industry feedback to the Contracting Officer within Two (2) weeks of each posting. Specifically, if any content is unclear, or information is missing, please provide your concern and if possible provide edited or new information that would clarify the language. Send responses to this post, dated 3 May 2019, to the Procurement Contracting Officer, Mr. Waid R. Harper at waid.harper@us.af.mil and Contract Specialist, Ms. Lisa M. Hartman at lisa.hartman@us.af.mil no later than Friday, 17 May 2019. --------------------------------------------------------------------------- 28 Jan 19 Notice to Interested Parties: The purpose of this update is to upload documents from the Industry Day that was held on 15 Jan 19. The Industry Day Briefing and Attendance List are attached. The answers to the questions that were asked during Industry Day will be uploaded as soon as all questions have been answered. Information regarding the Industry Day on 15 Jan 19 at JBSA Randolph, TX: Notice to Industry Day Attendees: The "Unescorted Access Request" form with a list of attendees has been submitted to Security Forces. The due date to turn in forms to Mr. DeAndre Gross was 28 Dec 18. For those of you that have signed up for the Industry Day, please see the attached agenda. Also, a map of Joint Base San Antonio, Randolph with information about the main gate closure (Lindsey Gate) was previously posted. We recommend that you enter the West Gate which is near the Kendrick Club, location of Industry Day event. If you or someone attending with you from your company has a retired military ID or Common Access Card (CAC), we recommend that you carpool with that sponsor to avoid possible congestion at the JBSA Randolph Visitor's Center. If you do not already have an ID with base access, please report to the Visitor's Center. Hours of operation are from 0700 CST to 1630 CST. We intentionally scheduled Industry Day to begin at 0930 CST to avoid any morning congestion at the gates. The Industry Day briefing and attendance list will be posted within one week of the Industry Day event. If you have any questions, please do not hesitate to contact Contract Specialists, Mr. DeAndre Gross at 210-652-8320 or email, deandre.gross.1@us.af.mil or Lisa Hartman at 210-652-8268 or email, lisa.hartman@us.af.mil. --------------------------------------------------------------------------------------- FA3002-19-R-A0001 AirCraft Maintenance Enterprise Solution (ACES) This is a Request for Information (RFI) OVERVIEW: The Air Force Installation Contracting Agency (AFICA) 338th Specialized Contracting Squadron (SCONS) is seeking information from industry service providers capable of providing Aircraft Maintenance and Support Services as a prime contractor for an enterprise-wide Air Force (AF) aircraft maintenance services contract. Current customers include, but are not limited to the following: Air Education and Training Command (AETC) at Columbus Air Force Base (AFB) in Columbus, Mississippi; Vance AFB in Enid, OK; Sheppard AFB in Wichita Falls, TX; and the Air Mobility Command (AMC) Executive Airlift Mission at Joint Base Andrews, in Prince George's County, MD. This Enterprise contract will accept additional aircraft maintenance customers from any Major Command (MAJCOM) at any AF location within the Contiguous United States (CONUS), Alaska, and Hawaii throughout the period of performance (PoP); therefore, additional aircraft maintenance scope may be available in the future. This RFI is issued for informational and planning purposes only. The Government is considering a strategic sourcing/enterprise contract vehicle to support aircraft maintenance and flight line-related services for the AF. Specifically, the Government is pursuing an award of a Multiple Award Contract (MAC) with Indefinite Delivery Indefinite Quantity task orders. The PoP will have a 10 year ordering period and up to an additional 5 years for performance after the last order is placed for a total possible period performance of 15 years. The anticipated periods of performance on individual task orders would range from three to five years, with task order performance occurring at one or more bases/units. The Government currently anticipates that its first task order on the MAC would be issued for performance at Vance AFB. Additional task orders would be placed for other bases/units as required. DISCLAIMER: This is not a Request for Proposal. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made as a result of this RFI. Any information provided by businesses to the Government is strictly voluntary. The AF will NOT be responsible for any costs incurred by interested parties in responding to this RFI. Contact with anyone other than AFICA 338th SCONS Government personnel by potential offerors or their employees regarding this project is prohibited. PURPOSE: This is an announcement seeking market information from vendors capable of providing the services described herein. The description is a summary of the required services and is not intended to be all-inclusive. AFICA 338th SCONS is currently conducting market research to locate qualified and interested potential businesses/sources with requisite experience in Aircraft Maintenance and support services that express interest in performing these requirements. The information requested by this RFI will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency. SMALL BUSINESS: For purposes of this RFI, the North American Industry Classification System (NAICS) code, and the small business size standard are as follows: The NAICS code for the requirement is 488190 - Other Support Activities for Air Transportation, and the main applicable small business size standard is $32.5 million in annual gross receipts. DESCRIPTION OF SERVICES: A. Applicable to All Services: Services shall be performed in accordance with (IAW) the objectives and responsibilities outlined in Public Law, DoD/AF series directives as well as MAJCOM/Wing/Base instructions and guidance. Provide personnel, training, vehicles, equipment, tools, and supplies unless specified in the Performance Work Statement (PWS) as Government furnished or provided. B. Applicable to Aircraft Maintenance Services: Provide maintenance and ground support for aircraft platforms at the location specified in each task order. The total estimated annual flying hours may range from 7,000 flying hours up to 84,000 flying hours, dependent upon the mission at the base location. The services include the following: 1. Maintain all aircraft to operational status within the requirements of the performance thresholds (standards), as set forth in the (PWS). 2. Organizational level [on-equipment maintenance (directly on the aircraft or support equipment at flight line level)] services to include the following (not all inclusive): Aircraft ground handling support and aircrew assistance [assisting aircrews with each flight check (aircrew walk around)], launch (applying electrical power, high volume pneumatic air for engine start, monitoring engine start(s), performing flight control visual operational checks with the aircrews at the controls, visual leak checks and system levels and serviceable limit checks, and marshaling the aircraft out of the parking spots), stowing and repositioning ground equipment, recovery [marshaling the aircraft into the parking spots, perform pre-engine shutdown requirement(s), assisting the aircrew with exiting the aircraft, and assisting the aircrews with after flight inspection and aircraft records documentation (aircraft series 781 forms documentation and data input into Government Management Information System (GMIS)], aircraft servicing, safety of flight (pre, thru, and post flight) inspections, corrosion prevention and cleaning; scheduled/unscheduled maintenance and repair; management support of all assigned aircraft, and Organizational Level maintenance on specified engines and associated Aerospace Ground Equipment (AGE). 3. Intermediate level [off-equipment maintenance (back shop) on removed component parts equipment] services to include the following (not all inclusive): accessories (electrical and environmental (E&E), egress, fuel, hydraulic systems, and wheel and tire), avionics, fabrication [structural maintenance (Sheet metal and Machinist), metals technology (welding), and Non-Destructive Inspection (NDI)], engine propulsion, AGE, monitoring and sending equipment to the Precision Measurement Equipment Laboratory (PMEL). 4. Maintenance operations: Maintenance Operations Center (MOC), Plans, Scheduling, Maintenance and Documentation (PS&D), maintenance data system analysis, and engine management. 5. Other services include Quality assurance/control, base historical/static display aircraft (corrosion prevention, cleaning and painting, aircraft maintenance and repair, and record management), aircraft crash recovery, off-station recovery support (area of responsibility is dependent on location in each task order), performing all computer input requirements for maintenance and supply actions and munitions management and storage. SUBMISSION OF RESPONSES: The Government requests that vendors respond to this RFI with sufficient detail regarding their capabilities and capacity to satisfy the requirement listed for Aircraft Maintenance services. The section titled ‘Description of Services' will apply to this requirement. Information sought by the Government includes: 1) Company Information a. Company name on a company letterhead b. Address c. Your company's representative (name and role) d. Your company's representative's contact information (e-mail & phone number) e. Is your company a small or large business? f. Is your company a subsidiary of a larger/parent business? If so, please provide the name. g. If your company is a small business, what is your company's socioeconomic status (small business, 8(a), HUBZone, veteran-owned, women-owned, small disadvantaged, etc.);? h. Primarily doing business in the Private/Commercial or Government Sector? i. Commercial and Government Entity (CAGE) Code j. Data Universal Numbering System (DUNS) Number 2) Company's role in the performance of the requirement a. Prime Contractor b. Subcontractor c. Other (please describe) 3) Has your company been awarded a Government contract within the past three (3) years? If yes, how many contracts? 4) Is your company able to provide Aircraft Maintenance Services to each of the 12 Air Force Major Commands across the Contiguous United States (CONUS)? If not, which bases of the 12 MAJCOMs are you able to provide services? 5) Has your company been awarded an Indefinite Delivery Indefinite Quantity Contract within the past three (3) years? If yes, how many contracts? 6) How many service contracts is your company currently supporting? 7) Of the service contracts that your company is currently supporting, what percent of your total service capacity do they represent? 8) What percentage of your company's annual revenue can be attributed to aircraft maintenance services? 9) What percentage of aircraft maintenance services revenue can be attributed to the following segments? a. Department of Defense (DoD) contracts? b. United States Air Force (USAF) contracts? 10) What has been your company's single largest prime services contract awarded for aircraft maintenance services within the past three (3) years? Please provide customer/contract number/contract value/role. 11) Does your company have any existing teaming agreements for aircraft maintenance services? If so, please list all teaming agreements and each partner. 12) Does your company have any expectation of entering into any teaming agreements for future service contracts within the next three (3) years? If yes, list the service(s). 13) Please list the USAF locations for which your company has performed aircraft maintenance services. 14) Approximate annual gross revenue 15) Brief information on capabilities to finance, mobilize, and manage large service contracts 16) NAICS code(s) the company usually performs under 17) List functions that may be subcontract opportunities for small business. 18) Based on experience with similar contracts, please provide recommendations on realistic small business subcontracting percentage goals for this requirement. 19) Please provide your recommended proposal period (number of days from RFP release date until proposal due date). 20) What suggested revisions do you have for the PWS? 21) Would you recommend a small business set-aside for Aircrew Flight Equipment (AFE) and/or Airfield Management (AFM) on the MAC IDIQ or do you think it would be best to completely remove AFE and AFM from the scope of this requirement? Please explain why you would recommend a set-aside or not. 22) What approach and pricing methodology would you suggest is most beneficial to the contractor and the government (fixed price, fixed price incentive firm, cost-reimbursable, or some combination of fixed price and cost reimbursable)? 23) Identify any particular requirements that will increase costs and/or risks to performance in meeting our mission. INDUSTRY DAY: The 338th SCONS and AETC/A5T will host an Industry Day on the 15th of January 2019 at 0930 CST with one-on-one sessions continuing through the 16th of January, 2019. Industry Day will be located at the Kendrick Club, Joint Base San Antonio (JBSA) Randolph, TX. If you plan to attend the Industry Day event, you must complete Section V of the Unescorted Access Request form (see RFI attachment). Once complete, send the form via email to the Contract Specialist, DeAndre Gross at deandre.gross.1@us.af.mil and Contracting Officer, Lisa M. Hartman at lisa.hartman@us.af.mil, no later than 1200 CST on Friday, 28 Dec 2018. If your information is not received by this date and time, you will not be cleared to attend the event on 15 Jan 2019. CONTRACTING OFFICE ADDRESS: Department of the Air Force, Air Force Installation Contracting Agency, Specialized Contracting Squadron, 2021 First Street West, JBSA Randolph, TX, 78150 PLACE OF PERFORMANCE: CONTIGUOUS UNITED STATES, ALASKA, & HAWAII POINTS OF CONTACT (POCs): Send responses to this RFI in writing via email to each of the POCs below no later than close of business, Friday, 4 January 2019: Ms. Lisa Hartman at phone: 210-652-8268, email: Lisa.Hartman@us.af.mil Mr. DeAndre Gross at phone: 210-652-8320, email: Deandre.gross.1@us.af.mil Attachments: 1. Performance Work Statement, 10 Dec 2018 2. Instructions for Visitors Center Access and Gate Closure Access 3. Unescorted Access Request 4. JBSA Randolph Map
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