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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 09, 2019 FBO #6527
DOCUMENT

J -- Instrument Sharpening - Attachment

Notice Date

10/7/2019
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
 

ZIP Code

98662
 

Solicitation Number

36C26020Q0005
 

Response Due

10/14/2019
 

Archive Date

11/13/2019
 

Point of Contact

Jared Zinsmeister
 

E-Mail Address

jared.zinsmeister@va.gov
(jared.zinsmeister@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Spokane VA Medical Center has a requirement for Equipment maintenance and Repair of Surgical/Dental Instruments and equipment. The VA is intending to establish a Firm Fixed Price base year, plus four (4) option year(s) contract. The objective of this Sources Sought will be to determine the number of Service Disable Veteran Owned Small Business (SDVOSBs), Veteran Owned Small Business (VOSBs), and other Small Business (SBs) that can potentially meet this requirement. The NAICS code is 811219 Other Electronic and Precision Equipment Repair and Maintenance. Size Standard is $20.5 million. Firms responding should indicate whether they are, or are not, a small business, a socially and economically disadvantaged business, veteran owned small business/service disabled veteran owned small business or a woman owned business. The general definition of a small business is one that is independently owned and operated, is not dominated in the field of operation in which it is proposing on Veterans Administration contracts and with its affiliate. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent acquisition. Respondents are further requested to indicate their status as a foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort. Respondents will not individually be notified of the results of any Government assessments. The Government s evaluation of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any small business designation (e.g. SDVOSB, HUB Zone, 8(a), WOSB, VOSB, etc). All prospective vendors must be registered and current within the System for Award Management (SAM). Visit www.sam.gov for details. In addition, all SDVOSBs and VOSBs must be registered and current within VetBiz. Visit www.vetbiz.gov for details. The information submitted shall contain the company s business size status. This is a request for information and sources only, which may or may not lead to a future solicitation! This is not a request for proposal (RFP). The VA will not pay for any information received resulting from this sources sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. Information should be forwarded to the Contract Specialist. Because this is a request for information only, answers to questions will not be posted. If your organization can provide these services and is interested in this opportunity, please respond to Jared Zinsmeister, Contract Specialist, Department of Veterans Affairs, NCO 20, via e-mail at jared.zinsmeister@va.gov with a statement describing your capabilities. The capability statement shall include a point of contact, complete mailing address, telephone number, email address and state the company s business size status. Any questions shall be addressed to the Contract Specialist, in writing, at the email address provided. The deadline for this information is 5:00 PM Pacific Standard Time, Monday October 14, 2019. DECRIPTION OF WORK 1. General The Department of Veterans Affairs, Spokane VA Medical Center has a requirement for Equipment maintenance and Repair of Surgical/Dental Instruments and equipment. The VA is intending to establish a Firm Fixed Price base year, plus four (4) option year(s) contract. The objective of this Sources Sought will be to determine the number of Service Disable Veteran Owned Small Business (SDVOSBs), Veteran Owned Small Business (VOSBs), and other Small Business (SBs) that can potentially meet this requirement. 2. Background. The Veterans Affairs (VA) Spokane Healthcare System, Spokane, WA requires quarterly instrument and equipment sharpening, repair, and modification on surgical and dental instruments and procedure case carts. 3. Scope. The contractor shall provide all equipment, materials, and labor for the quarterly instrument sharpening and repair for surgical, podiatry, Clinics, CBOCs, and Dental Instruments kept in the care of the Mann-GrandstaffVAMC. 4. Specific Tasks. 4.1 Task 1- Onsite Instrument Maintenance and Repair The contractor shall perform onsite sharpening on scissors, nail clippers, osteotomes, chisels, bone cutting forceps, curettes, wire and pin cutters, rongeurs, elevators. The Contractor shall restore inserts on needle holders, check instruments to ensure they are in good working order, have no cracks, and perform deep surface cleaning. The Government estimates the number of instruments to be sharpened or repaired each quarter to be 1500. The agreement does not include maintenance or repair of items such as flexible or rigid scopes, dental handpieces, or other items that the original manufacturer either prohibits the sale of original equipment manufacturer parts, or that cleaning, and sterilization validations are considered invalid by the device manufacturer after third party repair. This does not represent a set number of repair opportunities over the duration of this agreement as services will be rendered on an as needed basis. 4.1 Task 2 Scheduling of Instrument Maintenance and Repair The Contractor shall coordinate with the Contracting Officer Representative (COR) to schedule periods of performance. Contact will be made not less than 1 week prior to date/ time request. The Contractor will be escorted by the COR when picking up and return instruments after repair. The contractor shall perform all work on-site and return the instruments on the same day. Parking will be permitted in the Contractor Vehicle parking only. 4.1 Task 3 Off Site Instrument Maintenance and Repair In the event that an instrument item is found to be defective beyond the capabilities of the mobile service, or in the event an instrument requires repair or sharpening and cannot wait until the quarterly service period, it may become necessary for the government to ship items via a route to be determined to the Contractor for service or repair. The Contractor will be responsible for all shipping or freight charges incurred during transit. Contractor will diagnose the defective item and coordinate with the COR within 3 business day of receipt. At that time the Contractor will provide the COR with a description of the defect, repair options, and repair cost, as well as an estimated time of repair. COR will determine whether to continue or return item without repair. All items will be returned to the VA. Under no circumstances will the Contractor retain VA property. 4.2 Task 4 Summary of Completed Instrument Maintenance and Repair The Contractor shall provide within 3 business days a summary of any work completed. This summary should include a description of items serviced, service completed, as well as service price. This Summary should also include a list of any defective instruments with defects listed for future reference. Deliverables: Summary of Completed Instrument Maintenance and Repair 5. Performance Monitoring The Spokane VAMC Medical Supply Technicians assigned to the Sterile Processing Service will evaluate the instruments upon return. Items must be in a clean state and in a proper working condition. 100% of all instruments returned must be in an acceptable working condition. Any item that is not able to be repaired should have a written statement as to why the repair could not be made and COR should be notified. 6. Security Requirements Background Investigation and Special Agreement Checks All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or routine access to VA Facilities. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Not Applicable The Contactor will not have access to VA sensitive information. They will always be escorted by SPS during their visits. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Contractor will not have access to any Government-Furnished Equipment. All equipment and supplies used under the terms of this contract will be the responsibility of the Contractor. 8. Other Pertinent Information or Special Considerations. The contractor shall have the capabilities to maintain and repair delicate and micro instrumentation. This instrumentation may include such items as Ophthalmic, ENT, and Vascular equipment. a. Identification of Possible Follow-on Work. There is no Identified Possible Follow-on Work. b. Identification of Potential Conflicts of Interest (COI). The requesting entities have identified no Potential Conflicts of Interest. c. Identification of Non-Disclosure Requirements. The Contractor will not have access to any VA sensitive information. Non-Disclosure does not apply. d. Packaging, Packing and Shipping Instructions. In the event that an instrument item is found to be defective beyond the capabilities of the mobile service, or in the event an instrument requires repair or sharpening and cannot wait until the quarterly service period, it may become necessary for the government to ship items to the Contractor for service or repair. e. Inspection and Acceptance Criteria. The COR on this contract will inspect a pre-designated 10% of all instruments serviced/ repaired under this contract. SPS staff will inspect 100% of instruments serviced using trade tools designed for the testing of surgical instrumentation. Any instruments found to be of unacceptable quality will be documented in writing and returned to the contractor for repair. The Contractor will not bill for items that have not been repaired to acceptable order. 9. Risk Control There are no risk factors associated with this agreement. 10. Place of Performance. Mobile Instrument repair will be performed at the Spokane VAMC. The Contractor will be authorized to park on VA property to perform this service in the Contractor Vehicle. The Contractor shall perform all work on-site and return the instruments on the same day, unless 5.2 section 3 applies. If the requested workload takes more than one day, all instrumentation will be returned to Sterile Processing by 1700 each day of service. Travel expenses will be at the expense of the Contractor. 11. Period of Performance. This agreement will be a Base +4 Option Year Agreement effective November 7, 2019 November 6, 2020 with each Option Year ending November 6 of that Calendar Year. 12. Delivery Schedule. SOW Task# Deliverable Title Format Number Calendar Days After CO Start 5.2.4 Summary of Instrument Maintenance and Repair Contractor Determined Format One Emailed Copy and One Hardcopy 3 Days After Completed Work * Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PoVAMC/VAMCCO80220/36C26020Q0005/listing.html)
 

Document(s)

Attachment
 

File Name: 36C26020Q0005 36C26020Q0005.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5180712&FileName=36C26020Q0005-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5180712&FileName=36C26020Q0005-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Spokane VA Medical Center;4815 N. Assembly;Spokane, WA

Zip Code: 99205
 

Record

SN05469886-W 20191009/191007230649-afb72c2d6da8f71cd3dc439dcfef4789 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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