Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 12, 2019 FBO #6530
DOCUMENT

J -- 541-20-1-5746-0015 Air Filter Replacement (VA-19-00089722) Air Filter Replacement - Attachment

Notice Date

10/10/2019
 

Notice Type

Attachment
 

NAICS

333413 — Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

36C25020Q0038
 

Response Due

10/17/2019
 

Archive Date

12/16/2019
 

Point of Contact

HARVEY J. McGOWAN
 

Small Business Set-Aside

N/A
 

Description

SOURCES SOUGHT NOTICE This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs VISN 10 Network Contracting Office 10, serving Indiana, Michigan and Ohio VA Medical Centers, is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, and/or HUBZone small businesses capable of serving the needs identified below. This sources sought is for open market as well as Federal Supply Schedule services. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business), relative to NAICS 333413. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. PLEASE NOTE THAT THIS IS NOT A REQUEST FOR PROPOSAL, NO SOLICITATION EXISTS AT THIS TIME. PROJECT REQUIRMENTS: Background The Louis Stokes Cleveland VA Medical Center (LSCVAMC) have a need a vendor to replace air filters. The LSCVAMC is seeking to procure air filters replacement contractor services that can meet or exceed our required specifications. As a result of this sources sought and market research, a solicitation will be publicly posted to GSA, and if no sources are found, to FBO.gov as well as sent to interested vendors regarding this requirement. The goal of this sources sought is to establish if there may be any Service Disable Veterans Owned Small Businesses, or Veterans Own Small Businesses or other small business vendors that can satisfy this requirement. Please advise if you can provide the service. Please submit all information to Contracting Officer Harvey J. McGowan. via e-mail: Harvey.mcgowan@va.gov by Thursday, October 17, 2019 3:00pm EST. Anticipated Period of Performance: a one year base period, with 4 option years. The intended delivery period shall be 30 days after award. Confidentiality of Information In accordance with FAR 52.227-14(b), the contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the contract. The Government has determined that the information/data that the Contractor will be provided during the performance of the contract is of a sensitive nature and cannot be disclosed in any manner. The Contractor, in whole or in part, can only make disclosure of the information/data, after the Contractor receives prior written approval from the Contracting Officer. Whenever the Contractor is uncertain about the proper handling of information/data under the contract, the Contractor shall obtain a written determination from the Contracting Officer. Interested firms responding to this source sought notice must adhere to the following: (a) Provide a capability statement demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The capability statement should contain enough detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 10 pages. (b) The capability statement must identify the responder's business type and size. (c) The capability statement must provide company name and address, point of contact, phone/fax/email and NAICS Code(s). (d) All capability statements must be submitted electronically no later than 3:00pm eastern standard time on Thursday, October 17 2019 to Contracting Officer Harvey J. McGowan, Harvey.mcgowan@va.gov. THIS NOTICE IS NOT A REQUEST FOR PROPOSALS. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality, No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). A determination by the Government to proceed with the acquisition as a set-aside is within the discretion of the Government. If capability statements are not received from at least two responsible businesses by the response date or if the Government determines that no small business concerns can perform this requirement based upon an evaluation of the capability statements submitted, the Government may proceed with a full and open competition. STATEMENT OF WORK (SOW) 2. Contract Title. Air Filter Replacement 3. Background. This contract is necessary to maintain the air quality required by this Medical Facility. 4. Scope. The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (LSCDVAMC) is contracting to provide all labor, material, equipment, transportation, and supervision necessary to provide the supply and change of air filters (pre, carbon & after) in its entirety for the HVAC systems located at the LSCDVAMC, 10701 East Blvd., Cleveland, OH 44106, Wade Park facility, The TR House and Fisher Houses 1&2, this will include disposal of all filters except HEPA type. Services shall be in accordance with terms, conditions, provisions and schedule of the contract. Services shall be from date of award and one year thereafter, with four (4) pre-priced one (1) year options for renewal. Bidders should thoroughly review the specification and be familiar with the areas of coverage prior to submitting their bid to be fully aware of the supplies and/or services required. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. 5.0 Description/Specifications Vendor shall provide all labor, equipment, transportation and supervision necessary to provide the supply and change of air filters in its entirety to meet or exceed currently installed filtration, for all of the HVAC systems located at the Wade Park facility of the Louis Stokes Cleveland VA Medical Center located at 10701 East Blvd., Cleveland, OH 44106, the TR House and Fisher Houses 1&2, this will include disposal of all filters except HEPA type. Dirty filters and AHU debris swept/vacuumed from unit needs to be in a sealed bag or in sealed box prior to leaving area of air handler or exhaust fan. No dirty filters will be transported throughout facility without this assurance in place. 5.1 Requirements 5.1.1 The initial filter change will be for all filters, pre and final. The manometers will be zeroed, and base line readings will be taken. An electronic report will be given to the Veteran s Administration Maintenance Department (HVAC Shop). 5.1.2 Filter compartments/chambers will be swept/vacuumed of any/all debris. 5.1.3 All filters from the annual change will be disposed of offsite at the vendor s expense, except for HEPA type which VAMC will dispose of. 5.1.4 After the initial change, the pre-filters will be changed on a quarterly basis, during the months of October, January, April and July. All pre-filters will be disposed of offsite at the vendor s expense. 5.1.5 Odor Guard filters on S-2-1 & S-2-3 will be changed Semi-Annual 5.1.6 After filters will be changes Semi-Annual 5.1.7 Air Filter Specifications: The following are basic Filter Requirements, more definitive requirements are listed in the proceeding sections: Pleated Pre-filters: The pre-filters supplied will have an efficiency rating of MERV 8 The pre-filters supplied will have 15 pleats per linear foot (high capacity) Bag Filters: Filter will have a pressure drop of no more than.31 WG @ 2000 CFM for 24x24x26 8 Pocket MERV 15. Perma-Cell Box Filters (or Equal): Filter will have an initial pressure drop of no more than.36 WG @ 500 FPM for a MERV 15 box style filter. Dominator Box Filters (or Equal): Filter will have an initial pressure drop of no more than.43 WG @ 500 FPM for a MERV 14 box style filter. Ultra-Cell LR (or Equal): Filter will have an initial pressure drop of no more than.53 @ 500 FPM for a MERV 16 Boxes Style filter with a particle efficiency of 99.1% on.3-micron particles. Ultra-Cell HEPA (or Equal): All HEPA filters supplied will have a resistance of no more than 1.4 WG @ 500 FPM (high capacity) and constructed with galvanized frames. Change-Out Bag: Change-out bags shall be 8 mil. transparent yellow PVC. The bag shall have an elastic shock cord hemmed into the opening for firm fit when stretched around the bag-out collar. Standard with (2) hand sleeves for added convenience. Each bag shall have a stock number rolled into the hem for identification and reordering. The bag shall have a mat smooth finish and shall not stick together. Air filters shall be 1, 2 and 4 deep, medium efficiency, pleated media and disposing panel type. The filter media shall be made of continuous 100% synthetic, hydrophobic (non-water absorbing) fibers that are thermally bonded and free from chemical binders and shall be white in color and un-dyed. The filter media shall be bonded to a corrosion resistant expanded metal support grid with a 95% open face area. To assure no dirty air bypass, the media grid assembly shall be bonded to all interior surfaces of the frame with solvent-free, water-based glue. The grid shall be formed into a wedge configuration to optimize use of the filter media where applicable. To maintain accurate pleat alignment, die-cut diagonal frame members shall be bonded to the media pack upstream and downstream. To maintain filter integrity, the pleating filter shall be made with a.028-.030 beverage board frame. Filters will have a minimum of 15 pleats per linear foot for 2, 14 pleats per linear foot for 1 and 4 filters will have a minimum of 11 pleats per linear foot. 4 size only will have two(2) sets of pleat stabilizers(fingers) shall be inserted into the filters to maintain proper pleat separation and reduce fluttering in operation. Filters shall have an average rated efficiency of 30-35% and an average arrestance of 90-90% when tested in accordance with ASHRAE 52.1-1992 test standard. The filter shall be listed and rated as class 2 by Underwriters Laboratories, Inc standard 900. The filter shall have a minimum MERV rating of 8 when tested in accordance with ASHRAE 52.2-2007 Test Standard. 5.1.7 (a) Wherein Rigid Cell Extended Surface Supported Pleat Filters (or Equal) are utilized they shall have at a minimum rated air flow capacity of 2000 CFM, initial resistance @500FPM of 0.65 W.G., maximum final resistance of 1.50 W.G., a MERV rating of 14 or better with a minimum efficiency on 1.0 3.0-micron particle size (90 %). Filters should be classified Class 1 per U.L Standard 900. Requirements should be representative of all size filters under this contract. Media should be water resistant (humidity or exposure to sensible moisture should have no effect on the performance of the filter). Should be tested in accordance with ASHRAE 52.2-2007 Test Standard. 5.1.7(b) Wherein a Perma-Cell Rigid Box Filter (or Equal) is to be utilized: the following design and construction features shall be utilized. Perma-Cell Rigid Box Filter has an engineered media that is bonded to an expanded metal backing. The pleat pack is then sealed on all four sides to a non-corrosive metal frame. A cross strap support system is then applied, adding to the filter s integrity and durability. Initial resistance is.36 @ 500 FPM Test Air Flow Rate (CFM)/Velocity (FPM) 1968 cfm / 492 fpm Initial Resistance (in. WG) 0.356 Final Resistance (in. WG) 1.500" Minimum Efficiency Rating Value (MERV) MERV 15 @ 1968 cfm Minimum Average Efficiency 0.3 to 1.0 Microns (E1) 85.6 Minimum Average Efficiency 1.0 to 3.0 Microns (E2) 97.3 Minimum Average Efficiency 3.0 to 10 Microns (E3) 99.9 Dust Fed to Final Resistance (grams) 315.7 grams Dust Holding Capacity (grams) 314.3 grams Arrestance: 99.6% 5.1.7(c) Wherein an Odor-Guard Rigid Cell Filter is to be utilized: the following design and construction features shall be utilized. 26-gauge galvanized steel frame Available in box style or with header Granular activated or a 50/50 blend of carbon and activated alumina impregnated with 5% Potassium Permanganate (KMnO4) for odors and light gases Media pack bonded to frame utilizing moisture resistant adhesive, providing a continuous seal UL tested; class 2 approved Uniform carbon distribution 5.1.8 Self Sealing Cube Filter Specifications: Filter shall be self-sealing with a self-contained wire retainer sewn into the face perimeter. Filter shall be made of dual-ply dustok media. When tested in accordance with ASHRAE 52.2, the filter shall achieve a MERV rating of 8. Filter media will be heat sealed into a star configuration to promote complete media utilization. 5.1.9 Extended Surface Synthetic Media Pocket Filter Specifications: Air filters shall be replaceable, with the bag filters consisting of multiple dust holding pockets assembled in a corrosion resistant, roll-formed galvanized steel frame. Filter media shall be made of a continuous 100% synthetic, hydrophobic and electrostatically enhanced material that is thermally bonded and absent of any chemical binders. Pockets are self-supporting and will not sag in VAV applications. When tested in accordance with ASHRAE STD 52.2-2012, the filter shall have an average efficiency of 90% and an average arrestance of not less than 99%. When tested in accordance with ASHRAE 52.5, the filter shall have a MERV 15 rating. A multi-row stitching process shall produce individual, self-supporting dust holding pockets to achieve uniform media spacing, thereby extending filter life and optimizing performance. The multiple rows of stitching shall be sealed with a hot melt adhesive. Dust holding pockets shall be bonded to their own metal support frame and assembled into a heavy gauge galvanized steel enclosure frame. Side-by-side pockets shall be mechanically fastened to the adjacent frames using a non-piercing clinch. The open area of the filter shall be greater than 85% of the total face area. The filter shall be rated class 2 by Underwriter Laboratories, Inc. Each filter shall have no less than 73 square feet of media area for a 24 x 24 x 26 space, and no less than 62 square feet of media area for a 24 x 24 x 22 space. Filters should be classified per U.L. Standard 900 for flammability. 5.1.10 In addition to filter changes, the vendor will measure pressure drops across HEPA filters serving approx. 34 isolation rooms. The readings will be taken with a digital manometer each quarter and submitted as part of the quarterly service. The sampling of each unit will be done with a short length of tubing dedicated static pressure ports. 5.1.11 Wade Park Schedule - units that are currently active and general area served: 1. SF-2 (Surgery) 2. SF-3 (SPD) 3. SF-4 (Firms G&H) 4. AC-2 (Switch Gear Room D-21) 5. AC-6 (New MRI) 6. AC-14 (1st Floor Lobby) 7. AC-17 (2nd 6th Floors Main Hospital West) 8. AC-18 (2nd 6th Floors Main Hospital East) 9. AC-20 (Hemo-Oncology) 10. AC-21 (Patient Parking Garage) 11. AC-22 (Linn. Acc.) 12. AC-25 (Research K-Wing) 13. AC-26 (ARF) 14. AC-28 (Animal OR s) 15. Animal OR exhaust (HEPA & Pre) 16. AC-29 (6th floor Spinal cord) 17. AC-31 (MICU) 18. AC-32 (West Wing) 19. AC-34 (Mental Health) 20. AC-35 (Research-FES) 21. AHU-50 (Amb. Care Basement) 22 AC-51 (Amb. Care Basement) 23. AC-52 (Amb. Care Basement) 24. AC-53 (ATRIUM) 25. AC-54 (Amb. Care Penthouse) 26. AC-55 (Amb. Care Penthouse) 27. AC-56 (Warehouse) 28. AC-57 (PALMS) 29. AC-60 (Elevator Equipment Room) 30. AC-61 (Cares Tower) 31. AC-62 (Cares Tower) 32. AC-63 (Cares Tower) 33. AC-64 (Cares Tower) 34. AC-71 (Learning Exchange) 35. AC-72 (Learning Exchange) 36. AC-73 (Learning Exchange) 37. AC-74 (Learning Exchange) 38. EAST 0-1 (Radiology Nuc. Med.) 39. EAST 0-2 (Prosthetics) 40. EAST 0-3 (In-Patient Pharmacy) 41. EAST 1-1 (PCAS (PHASE 1 & 2)) 42. EAST 1-2 (Canteen Kitchen) 43. WEST 0-1 (Lab Warehouse) 44. WEST 0-2 (Research Basement) 45. WEST 0-3 (Engineering Shops/Offices) 46. WEST 1-1 (General Office, store, voluntary, education) 47. WEST 1-2 (Rec. Hall) 48. WEST 1-3 (Chapel) 49. S-2-1 (Currently Endoscopy) with Odor Guard box 50. S-2-3 (Temp. OR s) with Odor Guard box 51. S-2-4 (1st Floor SPS) 52. S-2-5 (Hybrid OR s) 53. AHU-65 (Walk-way roof top) 54. HV-1 (Boiler plant) 55. HV-2 (Boiler plant) 56. Pool-Pak 57. Warehouse ceiling mounted units (5) 58. Radiology basement CRAC units (approx. 16 units) 59. Approx. 34 EF s serving Isolation rooms and Morgue (HEPA s and pre s) 60. Ceiling mount HEPA located in 2B-144 (Yearly Change required (January) 61. TR House (Off Site @ 9401 Lorain Ave. Cleveland, OH 44102) 62. Fisher House-1 (Off Site @ 10521 Lee Ave. Cleveland, OH 44106) 63. Fisher House-2 (Off Site @ 10521 Lee Ave. Cleveland, OH 44106 The following item numbered units will be done 2nd shift or on weekend schedule: Item #: 1, 2, 11, 19, 49, 50, 52 5.1.12 Isolation Room and Morgue Filters: 5.1.12 (a) For the safety of employees and patients, hospital personnel need to be notified that the isolation rooms will be out of commission on a predetermined date and time. The room needs to be vacated four hours before filter removal (if the room is serving as an isolation room) and remain out of commission until the work has been completed, the fan is running and the room has been tested to be under negative pressure. Rooms that are to be taken out of service during the filter change will be tagged to notify patients and staff that the room is not suitable for use as an isolation room. 5.1.12 (b) Used pre-filter (where applicable) and final filter will be bagged and sealed in heavy duty puncture resistant bags designed specifically for bag in bag out housings. Static pressure tips will be cleaned when applicable. Replacement containment bags will be replaced when/where applicable. Magnehelic gauges will be zeroed and initial resistance will be noted upon startup. 5.1.12 (c) All dirty filters, bags and suits having been sealed in puncture resistant bags will be turned over to VA personnel for disposal. The VA will be responsible for determining if the used filters are to be treated as hazardous waste and will retain ownership of the filters. 5.1.12 (d) Pre-filters will be done on a quarterly basis were applicable, HEPA S to be changed on a Yearly basis per guidelines required for safe/correct removal of such. 5.1.12 (e) HEPA S will be seal tested upon installation. 5.1.12 (f) Change out bags shall be at a minimum of 8 mill PVC rated for this procedure. The bag shall have an elastic shock cord hemmed into the opening for firm fit when stretched around the bag-out collar. Each bag shall have a stock number rolled into the hem for identification and re-ordering. The bags shall have a mat smooth finish and not stick together. Standard with (2) hand sleeves for added convenience. 6.0 Supervision Vendor shall ensure a supervisor will be on site during the entire cleaning contract period that is capable of reading and interpreting blueprints/as-builds. As-builds shall be available through the COR. 7.0 Contractor Responsibility 7.1 It is the responsibility of the contractor to become fully informed as to the nature and extent of the work required and its relation to any other work in the area including the operation of the medical center. 7.2 Contractor shall attend a mandatory meeting after award with the Chief, Engineering Service or his designee prior to the beginning of any work. The required meeting shall be coordinated by the Contracting Officer and shall be scheduled and conducted within 20 calendar days after Notice to Proceed. This meeting is to inform the contractor of the nature, extent and intent of this contract and for the contractor to present the following documentation: -Material Safety Data Sheet (MSDS) for any products the contractor may use in the -performance of this contract. -List of personnel, name only, including the job site supervisor -A written safety program which includes, but is not limited to: a. Respiratory Protection b. Confined Space Entry c. Lockout/Tag out d. Hazardous Communications e. Electrical Ground Fault Protection f. Asbestos Communication g. Copy of all NAFA active certifications (must remain active during duration of contract, annual renewal certificate copy provided to VA 30 days prior to approval of option year exercise). 7.3 Contractor shall be responsible for any damages caused by his/her employees and shall repair or replace all damaged systems/equipment immediately at no additional cost to the VA. Any damage done during the filter change process shall be immediately reported to the COR. Water and electrical power will be provided by VA at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior to any connections being made. 7.4 The contractor shall be responsible for placing barricades in appropriate location to protect the well-being and safety of patients, visitors and staff. These barricades shall be removed by the contractor when work is completed. 7.5 The contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cables, hoses, ladders, or other equipment left in an appropriate location that could interfere with the operation of the medical center or be a cause of risk or hazard to patients, visitors or staff. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. All equipment being used in mechanical rooms or on roofs shall be secured daily but may be left overnight providing this equipment is not is a position to be a risk or hazard to medical center personnel who may be called in to these areas after hours at the discretion of the contractor. VAMC Cleveland will not be responsible for equipment, tools, personal effects left overnight at the job site. Doorways, hallways and aisles shall be kept clear at all times. At no-time shall equipment be left unattended, including breaks and lunch. 7.6 Prior to startup of a system that is cleaned/filter changed HVAC staff will be present 7.7 Vendor shall report, to the COR daily or assigned representative on the progress of the project, along with any deficiencies noted. 7.8 The contractor is required to submit a site-specific safety plan pursuant to Occupational Safety and Health Administration (OSHA). The safety plan must be reviewed and approved by the Louis Stokes Cleveland Department of Veterans Affairs before any work is performed. 7.9 On locked wards, extra care shall be taken to safeguard patients, visitors, and staff from materials, tools and equipment. At no time shall any materials, tools, or equipment be left unattended. At the end of each workday, for work performed on a locked ward, all tools, materials and equipment shall be accounted for, prior to the vendor vacating the area. Should vendor note any missing tools or supplies, vendor shall immediately notify the COR of the problem. Vendor shall also notify the Charge Nurse on the unit of the problem. 7.10 Any damage detected during the filter change process that was not caused by the vendor shall be reported to the COR on a daily basis. 7.11 Quarterly invoices shall be issued for Wade Park. 8.0 Wade Park Unit Specifications 8.1 Air Handlers and exhaust fan systems have been identified in section 5.1.9 above. 8.2 Vendor shall report to Engineering service, (A/C Shop) before starting work; obtain initials of operator when work is finished; return paperwork to Engineering Service before leaving station. 8.3 Vendor shall report to Second (2nd) Shift supervisor M&O for work performed after normal business hours before starting work; obtain initials of operator when work is completed, return paperwork to Second (2nd) Shift supervisor M&O before leaving station. Failure to report to Second (2nd) Shift supervisor M&O and/or failure to use correct purchase order number and contract number may result in delayed payment for services rendered. 8.4 Any and all work shall be performed without interruption of work activities. Vendor shall be responsible for returning all ceiling tiles and other equipment and materials disturbed during the course of the cleaning, to their original condition and repairing any equipment or materials damaged during the course of work. 8.5 All cleaning shall be scheduled with air-conditioning supervisor so that the impact on the medical center is minimized. Notice will be provided to vendor approximately thirty (30) days before servicing. 8.4 Any and all work shall be performed without interruption of work activities. Vendor shall be responsible for returning all ceiling tiles and other equipment and materials disturbed during the course of the cleaning, to their original condition and repairing any equipment or materials damaged during the course of work. 8.5 All cleaning shall be scheduled with air-conditioning supervisor so that the impact on the medical center is minimized. Notice will be provided to vendor approximately thirty (30) days before servicing. 8.6 Vendor shall ensure all work areas are maintained in a neat, clean and safe manner. All debris generated during the cleaning process shall be removed from the site and properly disposed of by the vendor. 9.0 Reports A confidential report shall be issued to authorized personnel containing all accumulated data. Computerized statistical data shall be compared to NIOSH, OSHA, ACGIH and ASHRAE Standards utilizing bar graph charts. 10.0 Hours of Operation Normal business hours are from 7:00 a.m. to 3:30 p.m. (1st shift), 3:00 p.m. to 11:30 p.m. (2nd shift) Monday through Friday, excluding federal holidays. Following are the 10 holidays observed by the Federal Government: New Year s Day - Independence Day -Veteran s Day - Dr. Martin Luther King Jr. Day - Labor Day -Thanksgiving Day - President s Day - Columbus Day - Christmas Day - Memorial Day Any other day designated by the President of the United States to be a national holiday. When a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the legal holiday. as the legal holiday. 11.0. Performance Monitoring Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract. 11.1 Direct Observation-(Can be performed periodically or through 100% surveillance.) 11.2 Periodic Inspection (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.) a. ACCEPTABLE PERFORMANCE The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action. b. UNACCEPTABLE PERFORMANCE When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines that a formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's program manager. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO. 12. Security Requirements: Contractor will not have access to any VA sensitive information, patient information, or access to the VA network. Network access is not necessary to perform tasks of contract. 13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). Water and electrical power will be provided by VA at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior toany connections being made. The VA Medical Center, Cleveland, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete the work as required within, this is to include all required PPE (Personal Protective Equipment) 14. Other Pertinent Information or Special Considerations and supplier requirements: All work and inspections shall be performed by personnel qualified to work on the specific HVAC Air Filters and conducted by trained technicians. The contractor shall arrive on-site in response to intervening emergency service calls less than twelve (12) hours after a telephone call is placed by the COR. Filters will be available for immediate pickup via Will Call for emergency situations. Filters will be delivered within 12 hours of receipt of order, freight allowed via supplier truck to insure damage free shipments after telephone call is placed by the COR After hours and emergency service are to be included in the contract. All filter prices include freight / delivery. Off-site disposal of dirty filters. Work to be supervised by a National Air Filtration Association Certified Air Filtration Specialist (CAFS). Prior to starting work, contractor will schedule all work with the COR, or acting representative. 15. Place of Performance. The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (LSCDVAMC located at the VA Medical Center (Wade Park), 10701 East Blvd., Cleveland, OH 44106. TR House (Off Site @ 9401 Lorain Ave. Cleveland, OH 44102) Fisher House-1 (Off Site @ 10521 Lee Ave. Cleveland, OH 44106) 16. Period of Performance Base Year: One year from date of award, or thereafter Option Year 1: Two years from date of award, or thereafter Option Year 2: Three years from date of award, or thereafter Option Year 3: Four years from date of award, or thereafter Option Year 4: Five years from date of award, or thereafter
 

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