Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 12, 2019 FBO #6530
DOCUMENT

66 -- 629-20-1-106-0002 - Avantik Cryostat system - 36C256-19-AP-4647 - Attachment

Notice Date

10/10/2019
 

Notice Type

Attachment
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

ALEXANDRIA VA HEALTH CARE SYSTEM;NETWORK CONTRACTING OFFICE 16;ALEXANDRIA VA HEALTH CARE SYSTEM;PO BOX 69004;ALEXANDRIA LA 71306-9004
 

ZIP Code

71306-9004
 

Solicitation Number

36C25620Q0028
 

Response Due

10/16/2019
 

Archive Date

11/15/2019
 

Point of Contact

Arlene Blade
 

E-Mail Address

466-4281<br
 

Small Business Set-Aside

Total Small Business
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25620Q0028 Posted Date: October 10, 2019 Original Response Date: October 16, 2019 Current Response Date: October 16, 2019 Product or Service Code: 6640 Set Aside (SDVOSB/VOSB): Small Business NAICS Code: 334516 Contracting Office Address VHA Regional Procurement Office Central Network Contracting Office (NCO ) 15 2495 Shreveport Highway (90C) Pineville, LA 71360 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for -Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations (RFQ); Solicitation Number: 36C25620Q0028. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1,000 employees. The VHA RPO-Central Contract Office is seeking to purchase for the following items known to meet the Government s need for the MOHS Lab: All interested companies shall provide quotation(s) for the following: Supplies Statement of Need (SON) Contract Description and Requirements The Southeast Louisiana Veterans Health Care System in New Orleans, LA has a requirement to provide and install MOHS Lab equipment. A firm-fixed price contract will be awarded for the purchase of Brand Name or Equal equipment in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the quoter s best terms for cost/price and technical capabilities of the required Avantik Cryostat or equivalent equipment. The government reserves the right to award without discussion. Pricing The quoter shall submit price quotations for the required brand name or equal equipment, to the specifications listed below. Please enclose the established price list and description of capabilities and product specifications for the required equipment. The quoter shall submit a separate price sheet for equal items to include Manufacturer Name, Stock/Part #, Unit of Issue, and Price. Note: The quoter should include a description of any support services or warranty information in the technical quote. Required Products and Specifications 1. PURPOSE 1.1 The purpose is to provide and install MOHS Lab in the New Orleans Outpatient Clinic (5J) for Southeast Louisiana Veterans Health Care System (SLVHCS). 2. SCOPE 2.1 The Contractor shall provide, transport, install, and test all listed equipment. All products must meet all salient characteristics defined in this section. 2.2 All equipment and installation must meet manufacturers and VA specifications. 2.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment. 2.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation. 2.5 SALIENT CHARACTERISTICS 2.5.1 Cryostat (x2) 27 cryobar storage positions including 4 quick freeze locationsGreater than 25 storage positions including four or more quick freeze positions Touch screen operation If required, includes computer that utilizes Windows 7 or newer operating system Manual or Automatic/Programmable defrost option XY specimen orientation with 360 ° z axis rotationSection thickness from 1 µm to 500 µmSection Thickness of 2-60 microns Minimum 25mm horizontal feed range Minimum 55mm Vertical stroke length Ability to upgrade in the future Blades Microtome Spray Freezer Blades, Microtome 2.5.2 Cryostat Related Supplies (x2) Specimen Chucks/Discs (25mm, 30mm; or similar) Disposable Microtome blades (50/cs x 2) Freeze Spray (~240mL at 6/cs x 1) Mounting/Embedding media (1 pint at 2/cs x 2) Brushes Microtome oil Camel hair anti-roll brushes Any other necessary supplies 2.5.3 Spray, Freezer, Envi-Ro-Tech Tetrafluoroethane; 236ml: 6/Cs capillary nozzle enable spot freezing: Contains 1,1,1,2 2.5.4 Reagent & Supply Package Marking Dies & Pens Reagents, Stains & Clarify Agents Slides & Coverslips CLIA Required Items Storage Media Staining time is under five minutes 14 staining stations Medium mounting Reagent, Bluing Clarifier 1 Pad, Absorbent Xylene Histoprep Xylenes Stain, Hematology, Hematoxylin Eosin-Y Pinnacl stain Histoprep 100% alcohol 2.5.5 Slide Prep Supplies OCT Compound, clear (4oz at 12/cs x 4) Hematoxylin (500mL x 4) Eosin-Y (500mL x 4) 100% Alcohol (1 Gallon) Xylene (1 Gallon) Bluing (1 Gallon) Clarifier (1 Gallon) Chemical Pads, 15x19inch (or similar) Glass slide, 25x75mm (144/pk x 3) Cover Glass No.1, 24x50mm (10oz/cs x 1) 2.5.6 Slide Storage Slide Tray for 20 3x1 inch slides (x10) Slide Storage Unit (5000 slides) 2.5.7 Under countertop Flammable Material Storage Cabinet At least 12 Gallon capacity Height no greater than 31inches OR Height no greater than 32 ˝inches if Width less than or equal to 32inches 2.6 DELIVERY AND INSTALLATION 2.6.1 DELIVERY 2.6.1.1 Contractor shall deliver all equipment to the New Orleans Outpatient Clinic (5J) on or before December 1st, 2019. The delivery must be coordinated with the COR. 2.6.2 INSTALLATION 2.6.2.1 All equipment shall be floor mounted by contractor upon delivery unless otherwise noted above. 2.6.2.2 Install all equipment to manufacturer s specifications maintaining Federal, and Local safety standards 2.6.2.3 Installation must be completed by December 8th, 2018. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday Friday. All federal holidays are excluded. Federal holidays are available at the Federal Holiday OPM Site. 2.6.2.4 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours. 2.6.2.5 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR. 2.6.2.6 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. 2.7 SITE CONDITIONS 2.7.1 There shall be no smoking, eating, or drinking inside the hospital at any time. 3. INSPECTION AND ACCEPTANCE: 3.1 The Contractor shall conduct a joint inspection with the COR upon delivery of equipment. 3.2 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). 3.3 The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. 4. DELIVERY/STORAGE REQUIREMENTS 4.1 Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. 4.2 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. 4.3 Deliver specified items only when the site is ready for installation work to proceed. 4.4 Store products in dry condition inside enclosed facilities. 4.6 Any government requested delayed delivery up to 90 days after initial delivery date, shall be at no additional cost to the Government. 4.7 A pre-delivery meeting will be conducted 60 days prior to initial negotiated delivery date for verification of delivery and installation dates. 4.8 Delivery and Installation will be coordinated through the COR. 5. DELIVERABLES 5.1 Operation and Maintenance Manuals 5.1.1 Binders - Quantity (2) for each equipment item 5.1.2 Digital Copies- Quantity (1) for each equipment item 5.2 Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to COR upon completion of installation. 6. MAINTENANCE AND SUPPORT SERVICES REQUIREMENTS 6.1. The system must permit SLVHCS maintenance professionals the ability to perform diagnostics, troubleshooting, and maintenance as required. 6.2. The vendor must have preventive maintenance service to meet at minimum The Joint Commission standards. 6.3. Licensing Software updates 6.3.1. The Contractor shall provide, for the duration of the warranty period, all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price proposal and required for maintenance of the system, shall be taken as included with the purchase of the system. 6.3.2. Any minor upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at no charge to the medical center during the time the equipment is operational at this facility. 6.3.3. All application software licenses are included in the purchase of the equipment and shall not require a renewal charge for the period of time the equipment is in use in the facility. 7. TRAINING 7.1. Contractor shall provide on-site training of the equipment to the Clinical Users. Scheduling of operator training shall be coordinated with the SLVHCS COR after installation is complete. 7.2. Contractor shall provide on-site training of the equipment to the Technical Users. Scheduling of technical training shall be coordinated with the SLVHCS COR after installation is complete. 7.3. The contractor shall provide a training program to the Biomedical Engineering technicians and in-house clinical personnel. 7.4. Technical training must provide Biomedical Engineering with the tools and knowledge to fully operate and maintain the system. 8. PROTECTION OF PROPERTY 8.1. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. 8.2. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. 8.3. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. 8.4. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. 9. WARRANTY 9.1. The contractor shall provide a one year manufacturer s warranty on all parts and labor. Quotes offering "equal" products (including products of the brand name manufacturer other than the one described by the brand name) will be considered if such product is clearly identified in the quote and is determined by the VA to meet fully the salient characteristics on above products. If offering an equivalent product, the brand name of the equivalent product shall be clearly identified in the quote. Unless visibly identified as an equivalent product, offered items shall be considered as the brand name product referenced in this announcement. The evaluation of quotes and the determination as to the equality of the products shall be the responsibility of the Government and shall be based on information provided by the quoter. The Government is not responsible for locating or securing any information not provided in the quotation by the quoter. To ensure that sufficient information is available, the quoter must furnish, as a part of the quote, all descriptive material necessary for the purchasing activity to determine whether the products meet the salient characteristics of this requirement. Vendors proposing to modify a product to make it conform to the requirements of this announcement shall include a clear description of the proposed modification and clearly mark any descriptive material to show the proposed modification. Quotations that do not have descriptive material will not be considered for award. Place of Performance Address: Southeast Louisiana Veterans Health Care System 2400 Canal Street New Orleans, LA Basis for Award 1. Award shall be made to the quoter whose quote offers the lowest price technically acceptable, and who is the Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller of all the items listed above. 2. Price reasonableness, in accordance with FAR 13.106-3, will be followed. 3. For authorized distributors of the Brand-Name equipment, proof of authorized distributorship must be included in the submission to the Contracting Officer. This equipment is deemed as medical equipment and is essential to the successful operation of the new MOHS Lab at the Southeast Louisiana Veterans Health Care System in New Orleans, LA. 4. This is an open-market combined synopsis/solicitation for products and services, as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. In accordance with FAR 12.301(b)(1) and FAR 52.212-1(b)(11), To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." 5. The Offerors quote submitted to this CO shall also have the same or equal items that match this notice, and the required statement regarding terms and conditions of contract within their quote. The Offeror may submit this same Combined Synopsis/Solicitation as their official quote, and if so, all pages are required for submission, and the vendors name, and DUNS number must be placed on the last submitted sheet of this Combined Synopsis/Solicitation. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following FAR and VAAR solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018 Also includes: The Prevention of Gray Market Items: (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.   No remanufactures or gray market items will be acceptable.   (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.   All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.   Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.   Addendum to FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index/html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7, System for Award Management 3. End of Addendum to 52.212-1 FAR 52.212-3, Offerors Representations and Certifications Commercial Items OCT 2018 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following FAR and VAAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 And Includes Addendum to FAR 52.212-4. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index/html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.225-1, Buy American Act Supplies FAR 52.225-18, Place of Manufacturer FAR 52.232.40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70, Commercial Advertising (MAY 2008) VAAR 852.246-71, Rejected Goods (OCT 2018) End of Addendum FAR 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (AUG 2019) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items FAR 52.219-6, Notice of Total Small Business Set Aside FAR52.211-6, Brand Name or Equal Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. All quotations shall be sent to arlene.blade@va.gov, and reference Solicitation 36C25620Q0028 in the subject line of the email. Submission shall be received not later than 16 October 2019, 1:00 pm (CST). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes will be accepted. Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail on or before 8:00 am (CST) Tuesday, 15 October 2019 to arlene.blade@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC502/AlVAMC502/36C25620Q0028/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25620Q0028 36C25620Q0028.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5185573&FileName=36C25620Q0028-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5185573&FileName=36C25620Q0028-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DEPARTMENT OF VETERANS AFFAIRS;SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM;NEW ORLEANS OUTPATIENT CLINIC (5j0;2400 CANAL STREET;NEW ORLEANS, LA

Zip Code: 70119
 

Record

SN05472929-W 20191012/191010230849-56b05a34fa45c2e3ed48688b56fbe6ab (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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