FBODaily.com | FedBizOpps: MOD | V | 1-230th POST YELLOW RIBBON NASHVILLE

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 17, 2019 FBO #6535
MODIFICATION

V -- 1-230th POST YELLOW RIBBON NASHVILLE

Notice Date: 10/15/2019
Notice Type: Modification/Amendment
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Department of the Army, National Guard Bureau, USPFO TN P&C, PO BOX 40748, NASHVILLE, Tennessee, 37204-0748, United States
ZIP Code: 37204-0748
Solicitation Number: W912L7-20-Q-0508
Point of Contact: Teresa Baxter, Phone: 6153132658, Rhonda Lien, Phone: 6153130530
E-Mail Address: teresa.a.baxter.civ@mail.mil, rhonda.m.lien.civ@mail.mil
(teresa.a.baxter.civ@mail.mil, rhonda.m.lien.civ@mail.mil)
Small Business Set-Aside: Total Small Business
Description: THIS SOLICIATION WILL CLOSE 18 OCT 2019, FRIDAY @ 11:00am CST.This is a combined synopsis/solicitation for the 1/230th Aviation National Guard Service Members - Yellow Ribbon Post-Deployment - Nashville, TN prepared in accordance with the format in Subpart 15.101-2 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being solicited and this is the written solicitation. Solicitation number W912L7-20-Q-0526 is hereby issued as a Request for Proposal. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01 effective 10 October 2019. This requirement is being advertised SMALL BUSINESS SET-ASIDE and the North American size standard is $35M Industry Classification System (NAICS) Code is 721110. All responsible sources may submit an offer, which will be considered by this Agency. This award is subject to the Service Contract Act, http://www.wdol.gov/sca.aspx The location for the event is Preferred and primary location is for venues located within the NASHVILLE, TN metropolitan area. Contingent locations are: Mt. Juliet, TN, Murfreesboro, TN; Brentwood, TN; and Franklin, TN; 01-03 NOVEMEBER 2019. Vendors may propose properties in either area so long as it does not exceed a 50 mile radius from the center of the city. Proposals are due in this office no later than 16 OCT 2019, WEDNESDAY @ 2:00pm (CST) local central daylight time. Email proposal to rhonda.m.lien.civ@mail.mil Point of Contact (POC) referencing this solicitation is Rhonda Lien at 615-313-0530. All information and requirements are listed in the Performance Work Statement. Evaluation factors for this award are based on Technical, Price, and Past Performance and the ability to meet the requirements of the Performance Work Statement. Offeror MUST provide Tax ID and CAGE Code and DUNN's# with proposal. Offeror must be certified in www.SAM.gov (ORCA certified). This will be a determining factor in the award process if the offeror is not current in their certification. (ORCA is located at SAM) https://www.sam.gov/portal/public/SAM/. THIS SOLICIATION WILL CLOSE 16 OCT 2019, WEDNESDAY @ 2:00pm CST. See PWS attached 52.212-2 EVALUATION - COMMERCIAL ITEMS - (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical, (ii) Price, (iii) Past Performance, (iv) SAM record Technical and Price, when combined, are more important than Past Performance. Price is a non-cost factor The government will use FAPIIS / CPARS for PAST Performance evaluation(s). For those with no record please submit up to five previous contracts within the last three years with your quote; Include Contract Number, Point of Contact, Email/Phone, and Agency. 1. Guest Lodging - Vendor will provide a block of 40 Guest rooms requesting pre-diem rate. • Lodging. Contractor will make available a block of forty (40) guest rooms for two (2) nights each: 80 rooms total for the event • Ten (10x2 = 20) guest rooms will be specifically designated for TN-ARNG Yellow Ribbon Staff. a. Guests will check in on Friday, 1 November 2019 and check out Sunday, 3 November 2019 b. Event coordinator will provide rooming list • Thirty (30x2=60) guest rooms will be reserved for event participants. a. Guests will check in on Friday, 1 November 2019 and check out Sunday, 3 November 2019 a. Guests will reserve rooms individually b. All guest rooms designated for Yellow Ribbon Participants will neither be included in the final quote nor will it be considered a contingent of award consideration, but is desired for the convenience of travelers. Rooms will be paid outside of the contract by individual guests. 2. Conference Rooms - Meeting Space: • Contractor will provide six (6) conference rooms to comfortably accommodate guests. Contractor will provide: 5.2.1 One (1) Conference/General Session room to comfortably seat 225 people. Contract will include: • Classroom seating:  preferred setup to have 2 sections and 1 center aisle  rows will not be constricted but will have ample room for guests to maneuver as necessary; • One (1) 6 ft. or 8 ft. head table for handouts; • One (1) podium; • One (1) American Flag; state flag; • Two work tables, with two (2) chairs each, placed at the rear of the meeting room; • AV equipment - ref. 3.3.1 • Complimentary water station in room. 5.2.2 Three (3) conference/break-out rooms to comfortably seat 75 people each. Each room will include: • Theater style seating- arranged to allow for 1 center aisle and 2 seating sections; • One (1) head table for hand-outs; • AV equipment - ref 3.3.1 • Be located in close proximity to the general sessions room. Contract will include: • One (1) room will: o Accommodate 15 children o Be located in close proximity to other break-out rooms; o Have an in-room lavatory or be located in direct proximity to restrooms; o Arranged in a classroom layout with additional open space for free play; o Include head table for supplies and administrative functions; o AV equipment- ref. 3.3.1 o Have an in-room water station. • Two (2) rooms will: o Be conjoining- accommodating 15 children each; o Arranged in classroom layout; o Include head table for supplies and administrative functions; o Have an in-room water station. • Rooms will be used for Youth lunch banquet. 5.3 Registration/Vendor Space: Contract will include: • Display space for 30 vendor tables. • 6ft or 8ft tables with table cloths; • Two (2) chairs per table; • Complimentary water station; • will be located in close proximity to the General Sessions room. • Registration Area o Four (4) 6ft or 8ft tables to support registration and administration funtions; o Located in close proximity to general sessions conference room 3. Accessible to electrical outlets 4. Meals - Breakfast and Lunch will be included, please refer to the PWS, 5.4. 5. Security Requirements - Vendor will be required to complete National Agency Check (NAC) SF85P prior to event. The contractor will obtain any clearances that are required to conduct duties for TN-ANG. a. Vendor will lock all conference rooms nightly when not in use. 6. Audio Visual - See PWS for details (Conference Room 3.3) 7. Third Party requirements: a. REPRESENTIVE from company must be onsite at all times for the durations of the event. b. The company must have representation (help/workers) at the event at all times. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Not Applicable -No Options (b) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Notification of award or acceptance of an offer will be emailed to the contractor. • 52.203-3 GRATUITIES • 52.203-6 ALT 1 RESTRICITIONS ON SUBCONTRACTOR SALES TO THE GOVT • 52.203-19, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements • 52.204-4 PRINTED or COPIED DOUBLE-SIDED on POSTCONSUMER FIBER CONTENT PAPER • 52.204-09 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL • 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS • 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING. • 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE. • 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS. • 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017) • 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT • 52.209-10 - PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS. • 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS • 52.212-3 ALT 1 OFFEROR REPRESENTATIONS AND CERTIFICATION - COMMERCIAL ITEMS • 52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS • 52-212-5 (DEV) CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) • 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS. • 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE • 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION • 52.222-3 CONVICT LABOR. • 52.222-21 PROHIBITION OF SEGREGATED FACILITIES. • 52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246) • 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212) As prescribed in 22.1310(a)(1), insert the following clause: Equal Opportunity for Veterans (Oct 2015) (a) Definitions. As used in this clause-- "Active duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled veteran," "protected veteran," "qualified disabled veteran,' and "recently separated veteran" have the meanings given at FAR 22.1301. (b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans. (c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate of identify properly the parties and their undertakings. [Class Deviation- 2017-O0008, Office of Federal contract Compliance Programs Waiver of Certain Clause Requirements in Contracts for Hurricane Harvey Relief Efforts. This clause deviation is effective on Sept 01, 2017, and remains in effect until incorporated into the FAR, or otherwise rescinded. (d) Notwithstanding the provisions of this section, the Contractor will not be obligated to develop the written affirmative action program required under the regulations implementing the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA). (End of Clause) Alternate I (Jul 2014). As prescribed in 22.1310(a)(2), add the following as a preamble to the clause: Notice: The following term(s) of this clause are waived for this contract: _____________________ [List term(s)]. • 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES • 52.222-37 EMPLOYMENT REPORTS ON VETERANS • 52.222-40 NOTIFICATION OF EMPLOYE RIGHTS UNDR THE NATIONAL LABOR RELATIONS ACT • 52.222-41 SERVICE CONTRACT LABOR STANDARDS. • 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES • 52.222-44 FAIR LABOR STANDARDS ACT & SERVICE CONTRACT • 52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104) • 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (Jan 2009). • 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658. • 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 • 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING. • 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES • 52.232-18 SUBLECT TO AVAILABLITY OF FUNDS • 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT • 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS. • 52.233-2 SERVICE OF PROTEST Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from ______________________. [Contracting Officer designate the official or location where a protest may be served on the Contracting Officer.] Contracting Officer's Name Houston Barracks USPFO- Purchasing & Contracting, RM 202 3041 Sidco Drive, Nashville, TN 37204 Preferably send email to Contracting Officer (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) • 52.233-3 PROTEST AFTER AWARD. • 52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM • 52.237-1 SITE VISIT. • 52.252-2 CLAUSES INCORPORATED BY REFERENCE. a. http://farsite.hill.af.mil/ • 52.239-1 PRIVACY OR SECURITY SAFEGUARDS. • 52.246-20 WARRANTY OF SERVICES • 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. 52.252-6 -- Authorized Deviations in Clauses. As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(Deviation)" after the date of the clause. Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any (48 CFR _1____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) • 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE. • 252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS • 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. • 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS. • 252.204-7009 LIMITATIONS ON THE USE OF DISCLOSURE OF THIRD-PARTY CONTRACTOR INFORMATION • 252.204-7011 ALTERNATIVE LINE ITEM STRUCTURE. • 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING • 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT • 252.222-7007 REPRESENTATION REGARDING COMBATING TRAFFICKING IN PERSONS • 252-225-7012 PREFERENCEE FOR CERTAIN DOMESTIC COMMODITIES • 252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL. • 252.225-7035 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE (ALTERNATE I) • 252.225-7050 DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF TERRORISM • 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) - • 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS. • 252.232-7010 LEVIES ON CONTRACT PAYMENTS. • 252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL • 252.243-7002 REQUEST FOR EQUITABLE ADJUSTMENT • 252.247-7022 REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA (a) The Offeror shall indicate by checking the appropriate blank in paragraph (b) of this provision whether transportation of supplies by sea is anticipated under the resultant contract. The term "supplies" is defined in the Transportation of Supplies by Sea clause of this solicitation. (b) Representation. The Offeror represents that it- _____ Does anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation. __X___ Does not anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation. (c) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea clause. If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense FAR Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea. (End of provision) • 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA PERFORMANCE WORK STATEMENT (PWS) FOR 1/230th Aviation Post Mobilization Briefing Services Middle TN - 1-3 NOV 2019 1.0 General: 1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Yellow Ribbon Mobilization Briefing Services, as defined in this PWS. 1.2 Background: The objective is to provide mobilization support for the Yellow Ribbon deployment briefings for the Service Members and family members of the TNARNG. 1.3 Period of Performance (PoP): The Period of Performance shall be 3 days; 1 November 2019 - 3 November 2019. 1.4 General Information: 1.4.1 Quality Control (QC): RESERVED 1.4.2 Quality Assurance (QA): The Government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). 1.4.3 Recognized Holidays: RESERVED 1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 12:00pm - 5:00pm on Friday, 1 November 2019 - Sunday, 3 November 2019 within the Middle TN/Metropolitan Nashville and surrounding areas within a 50 mile radius of Nashville, TN. Facilities must be within the designated location. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. 1.4.4.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement. 1.4.4.2 Acceptance of alternative offers deviating from specified requirements are the sole subjective decision of the end user. 1.4.4.1 Telework: RESERVED 1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. 1.4.5.1.1 HSPD-12 Background Investigation Requirements: RESERVED 1.4.5.1.2 Trusted Associate Sponsorship System (TASS): RESERVED 1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings. 1.4.5.8 Information Awareness: RESERVED 1.4.5.9 iWATCH Training: RESERVED 1.4.5.10 OPSEC Training: RESERVED 1.4.5.12 Classified Information. RESERVED 1.4.5.13 Threat Awareness and Reporting Program (TARP). RESERVED 1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. 1.4.6.1 Key Control. RESERVED 1.4.7 Special Qualifications: RESERVED 1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor's performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. 1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. 1.4.10 Identification of Contractor Employees: RESERVED 1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government's zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17. 1.4.12 Contractor Travel. RESERVED 1.4.13 Data Rights. RESERVED 1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor's mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI. 1.4.15 Phase In / Phase-Out Periods. RESERVED 2.0 Definitions and Acronyms 2.1 Definitions: 2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS. 2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports. 2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7 Physical Security: Actions that prevent the loss or damage of Government property. 2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements. 2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.2 Acronyms: AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit TN-ARNG Tennessee Army National Guard USD(I) Under Secretary of Defense for Intelligence 3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: 3.1 Property: RESERVED 3.2 Materials: 3.3 Equipment: Audio Visual Equipment: 3.3.1 Contractor will provided the following audiovisual equipment (with required ancillary accessories and technical support): • General Sessions: o Two (2) projector screens (14ft approx.) for general sessions; positioned on each side of the seating areas; o Two (2) projectors and one (1) master controlled soundboard & house sound system; o Two (2) handheld microphones; o One (1) wireless lapel microphone. • Adult Breakout sessions: o Three (3) projector screens - 6ft approx. o Three (3) projectors • Youth Programs: o One (1) tv/(1) dvd player for childcare room. 3.3.1.1Contractor will allow the TNARNG use of any additionally needed private audiovisual equipment. 3.4 Services: Internet 3.4.1 Contractor will provide wireless internet connectivity to all meeting spaces, and access to one (1) Ethernet port. - (2:00pm - 5:00pm, 1-3 NOV 2019) 3.5 Utilities: RESERVED 4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): 4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. 4.2 Secret Facility Clearance: RESERVED 5.0 Requirements: The contractor shall: • Lodging. Contractor will make available a block of forty (40) guest rooms for two (2) nights each: 80 rooms total for the event • Ten (10x2 = 20) guest rooms will be specifically designated for TN-ARNG Yellow Ribbon Staff. c. Guests will check in on Friday, 1 November 2019 and check out Sunday, 3 November 2019 d. Event coordinator will provide rooming list • Thirty (30x2=60) guest rooms will be reserved for event participants. b. Guests will check in on Friday, 1 November 2019 and check out Sunday, 3 November 2019 c. Guests will reserve rooms individually 5..1 ALL GUEST ROOMS WILL NOT BE INCLUDED IN THE FINAL QUOTE BUT WILL BE PAID OUTSIDE OF THE CONTRACT BY INDIVIDUAL GUESTS. However, the guest rooms will be needed at the same location and on the same dates, and will be considered part of the award consideration. 5.1.2 TNARNG requests the federal per diem rate for all rooms. 5.2 Meeting Space: • Contractor will provide six (6) conference rooms to comfortably accommodate guests. Contractor will provide: 5.2.4 One (1) Conference/General Session room to comfortably seat 225 people. Contract will include: • Classroom seating:  preferred setup to have 2 sections and 1 center aisle  rows will not be constricted but will have ample room for guests to maneuver as necessary; • One (1) 6 ft. or 8 ft. head table for handouts; • One (1) podium; • One (1) American Flag; state flag; • Two work tables, with two (2) chairs each, placed at the rear of the meeting room; • AV equipment - ref. 3.3.1 • Complimentary water station in room. 5.2.5 Three (3) conference/break-out rooms to comfortably seat 75 people each. Each room will include: • Theater style seating- arranged to allow for 1 center aisle and 2 seating sections; • One (1) head table for hand-outs; • AV equipment - ref 3.3.1 • Be located in close proximity to the general sessions room. Contract will include: • One (1) room will: o Accommodate 15 children o Be located in close proximity to other break-out rooms; o Have an in-room lavatory or be located in direct proximity to restrooms; o Arranged in a classroom layout with additional open space for free play; o Include head table for supplies and administrative functions; o AV equipment- ref. 3.3.1 o Have an in-room water station. • Two (2) rooms will: o Be conjoining- accommodating 15 children each; o Arranged in classroom layout; o Include head table for supplies and administrative functions; o Have an in-room water station. • Rooms will be used for Youth lunch banquet. 5.3 Registration/Vendor Space: Contract will include: • Display space for 30 vendor tables. • 6ft or 8ft tables with table cloths; • Two (2) chairs per table; • Complimentary water station; • will be located in close proximity to the General Sessions room. • Registration Area o Four (4) 6ft or 8ft tables to support registration and administration funtions; o Located in close proximity to general sessions conference room o Accessible to electrical outlets. 5.4 Meals. Contractor will provide all meals IAW this PWS. All meals, except for children's lunch meal, will be served in a in a private dining area, separate from the meeting space. Buffet tables set in direct access to the public will be designated with "private event" signage. 5.4.1 Breakfast: Contractor will provide a full breakfast service consisting of: sliced seasonal fruit; muffins or pastries; waffles or pancakes with syrup; eggs, ham, bacon or sausage; fried potatoes; biscuits with butter & assorted jellies. • Beverages will consist of caffeinated and decaffeinated coffee hot tea assortment, water, orange juice, and milk. • Contractor will provide two meals for 250 people (500 total) on: o 2 November 2019. o 3 November 2019. • Breakfast service will be from 7:45am - 9:00am. • Remaining breakfast pastries/muffins, fruit, coffee, and tea will be moved to the general sessions room and left for consumption until the noon meal. 5.4.2 Lunch - Adults: Contractor will provide a lunch service consisting of salad, a choice of two (2) meat entrees with a minimum of two (2) vegetable choices, bread/rolls, dessert, and a drink per person. The salad will not be considered as one of the vegetable requirements. • Beverages will consist of ice water, tea (both sweet & un-sweet), coffee (both caffeinated & de-caffeinated). • Contractor will provide two meals for 400 people (800 total) on: o 2 November 2019. o 3 November 2019 o Dessert and coffee will be included in total cost of lunch meal but will to be served to meeting participants at 2:30pm in the general sessions room. o Serving portions will be a minimum of the following: meat - 8oz.; vegetables - 4oz. each; bread - 1 dinner roll, except where noted (5.4.3). • Vendor will provide servers for beverage refreshment and dish removal during mealtime. • Lunch will be served from 12:00- 1:00pm. 5.4.3 Lunch - Children: Contractor will provide consisting of one (1) entrée, one (1) side item, one (1) dinner roll, one (1) dessert, and one (1) drink per person. • Contractor will provide two meals for 50 children (100 total) on: o 2 November 2019. o 3 November 2019. • Children's menu will include entrees, side items and desserts generally considered "kid friendly". Meals may include a combination of entrees & side items such as grilled ham & cheese sandwiches, chicken tenders, pizza, French fries, macaroni & cheese, pasta salad, fruit salad, fruit flavored gelatin, cookies, brownies etc. • Beverages will consist of milk (both white & chocolate), water, and lemonade. • Entrees or side items containing peanuts or peanut-derived ingredients will not be served. • Serving portions will be a minimum of the following: meat - 5oz.; vegetables /side items- 3oz. each; bread - 1 dinner roll; dessert - 1 serving, 3oz each. • Lunch will be served in the designated youth classroom area from 11:00am - 12:15pm. 6.0 Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Tennessee Army National Guard via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at http://www.ecmra.mil. 7.0 Applicable Publications: Publications applicable to this PWS are listed below: Publication (Chapter/Page) Date of Publication Mandatory or Advisory Website Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/ Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or http://farsite.hill.af.mil/ DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm/ Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP) 04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.html Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx AR 190-13 The Army Physical Security Program 02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12 DoDD 5400.11 Department of Defense Privacy Program 10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html# DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.html DoDD 8140.01 Cyberspace Workforce Management 08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) OK http://www.dtic.mil/whs/directives/corres/pub1.html AR 25-2 Information Assurance 10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx AR 530-1 Operations Security 09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016) OK http://www.dtic.mil/whs/directives/corres/pub1.html AR 381-12 Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx 7.1. Applicable Forms: Forms applicable to the PWS are listed below: Form Date Website DD 1172-2 Application for Identification Card/DEERS Enrollment Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm I-9 Employment Eligibility Verification 11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf DD 441 Department of Defense Security Agreement Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm DD 250 Material Inspection and Receiving Report Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm TECHNICAL EXHIBIT 1 Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL). Performance Objective Performance Standard Acceptable Quality Levels (AQL) Surveillance Method / By Whom 3.3 Audio Visual Equipment • Was equipment set up as requested? • Was all ancillary equipment necessary for operation provided? 100% Inspection / COR After Action Review 3.4 Internet Service • Was internet service accessible in all required meeting spaces? 100% Inspection / COR After Action Review 5.1 Lodging • Rooms were acceptable • Rooms were available for check-in on time? • Rooms were clean at check-in? 95% Inspection / COR After Action Review 5.2 Meeting Space Registration/Vendor Space • Conference Rooms were set-up as requested per PWS? • Conference Rooms were clean before start of event? • All A/V request were met per PWS? 95% Inspection / COR After Action Review • Lobby area was clean and clear for vendor set-up? • Vendor tables were set-up and presentable? 95% Inspection / COR After Action Review 5.4 Meals • Meals were delivered on time? • Meals were hot and acceptable flavor? • All meals request were met per PWS? 95% Inspection / COR After Action Review
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Place of Performance: Address: 3041 SIDCO DRIVE, NASHVILLE, Tennessee, 37204, United States; Zip Code: 37204
Record: SN05474570-W 20191017/191015230519-7b3fc15d918e7525ed06ed66534cc788 (fbodaily.com)
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