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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 26, 2019 FBO #6544
DOCUMENT

Q -- Removal of Regulated Medical Waste at Chillicothe, OH VAMC and 7 CBOCs, Columbus, OH VAACC, and 6 CBOCs. 13 Locations total. - Attachment

Notice Date

10/24/2019
 

Notice Type

Attachment
 

NAICS

562211 — Hazardous Waste Treatment and Disposal
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;260 E. University Avenue;Cincinnati OH 45219
 

ZIP Code

45219
 

Solicitation Number

36C25020Q0062
 

Response Due

10/25/2019
 

Archive Date

2/1/2020
 

Point of Contact

Megan Wallace
 

E-Mail Address

wallace@va.gov<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK REMOVAL OF REGULATED MEDICAL WASTE Scope: Contractor is required to provide all necessary labor, tools, equipment and materials to PICK UP, TRANSPORT, and DISPOSE of Regulated Medical Waste for the following two locations forthwith referred to as Location A and Location B. Location A- Chillicothe Veterans Affairs Medical Center, OH and seven (7) affiliated Community Based Outpatient Clinics (CBOC) as specified in parts 1 and 3 below. Location B Columbus Veterans Administration Ambulatory Care Center (VAACC) Columbus, OH and six (6) affiliated Community Based Outpatient Clinics (CBOC) as specified in parts 1 and 3 below. Initial Containment of Infectious (Regulated) Waste and Chemotherapy Waste: All regulated Infectious and Chemotherapy waste, except sharps, shall be appropriately bagged by the Columbus VA and Chillicothe VA staff respectively in VA provided red or yellow disposable plastic bags which are impervious to moisture. Infectious waste of Sharps category, which originates from the diagnosis, care and treatment of patients that have been or may have been exposed to a contagious or infectious disease, or immunization or in the production or testing of biologicals, shall be disposed of by the Columbus and Chillicothe VA in hard plastic containers designed for that purpose (Red for Biohazard and Yellow for Chemo). The contained infectious waste shall be stored by the government in transport containers, as described below, at the designated locked secure storage sites at each facility. The use of a distinctive, clearly marked container with a biohazard symbol or Chemo emblem is essential. Packaging must maintain its integrity during storage and transport to ensure containment of infectious waste. Waste may not be compacted or mixed with other waste materials prior to destruction and disposal. Facilities to be served: Location A Chillicothe VAMC VA Chillicothe Medical Center, 17273 State Route 104, Chillicothe, Ohio 45601 VA Athens CBOC, 88 N Plains Road, The Plains, Ohio 45780 VA Wilmington CBOC, 448 West Main Street Wilmington, Ohio 45177 VA Southgate CBOC, 2146 Southgate Parkway, Cambridge, Ohio 43725 VA Lancaster CBOC,1703 North Memorial Drive Lancaster Ohio 43130 VA Portsmouth CBOC, 840 Gallia Street Portsmouth Ohio 45662 (This address will change to 4038 Rhodes Ave, New Boston, Ohio 45662 at a TBD date.) VA Marietta CBOC, 27842 State Route 7 Marietta Ohio 45750 Location B Columbus VAACC VAACC Columbus, 420 N. James Rd, Columbus, OH 43219 VA Zanesville CBOC, 2800 Maple Ave, Zanesville OH 43071 VA Newark CBOC, 1855 W. Main St, Newark OH 43035 VA Marion CBOC, 1203 Delaware Ave, Marion OH 43302 VA Grove City CBOC, 1955 Ohio Ave, Grove City, OH 43123 VHA Behavioral Health Facility, 2720 Airport Drive, Columbus, OH. 43219 Transport Containers: The Contractor shall provide clean, disinfected, rigid plastic containers with wheels to the Government at each pickup of stored regulated waste. The Contractor will provide an adequate number of barrels/containers, (RED for Bio and YELLOW for Chemo) with chemotherapy and sharps labels. The containers will be labeled with Infectious logo or chemo symbol and have lockable/secured snug fitting lids. These containers are to be stackable. The Contractor shall provide the quality of containers as needed and will exchange a clean disinfected container for each filled container picked up. Whenever full containers are picked up at the hospital, a sufficient number of disinfected empty containers will be left in exchange. All containers shall be prominently labeled with the word BIOHAZARD and the international biohazard symbol. Infectious waste will be packed, coded, labeled and manifested per USEPA, USDOT, and State of Ohio regulations, statutes, and codes. Pick Up and Transport Frequency/Approximate Quantities: The Contractor is fully responsible for the pickup and transport of all infectious waste to include chemotherapy waste. The quantities listed below are an average of this paste years collection. CBOC pickup quantities will vary and may include little or no waste for collection at times.   Vendor must have and maintain adequate transportation capabilities and staff to service all CBOCs regardless of pickup quantity. Additional fees beyond those identified in the agreed upon fee schedule will not be authorized for losses incurred by the vendor for lack of service capabilities. Bi-Weekly as used herein means occurring every two weeks. The pickup schedule for each respective location shall be; Location A Chillicothe VAMC CLIN PICK UP LOCATION ADDRESS FREQUENCY PICK UP DAY/TIME QUANTITY/YR UNIT 0001 Chillicothe VAMC 17273 State Route 104, Chillicothe, Ohio 45601 Weekly M-F 8:30am-2:30pm 18,768 LB 0002 Athens CBOC 88 N. Plains Road, The Plains, Ohio 45790 Bi-Weekly M-F 8:00am-3:30pm 26 CO 0003 Wilmington CBOC 448 West Main Street Wilmington, Ohio 45177 Bi-Weekly M-F 8:00am-3:30pm 13 CO 0004 Southgate CBOC 2146 Southgate Parkway, Cambridge, Ohio 43275 Bi-Weekly M-F 8:00am-3:30pm 13 CO 0005 Lancaster CBOC 1703 North Memorial Drive Lancaster Ohio 43130 Bi-Weekly M-F 8:00am-3:30pm 27 CO 0006 Portsmouth CBOC **840 Gallia Street Portsmouth Ohio 45662 Bi-Weekly M-F 8:00am-3:30pm 16 CO 0007 Marietta CBOC 27842 State Route 7 Marietta Ohio 45750 Bi-Weekly M-F 8:00am-3:30pm 26 CO Location B Columbus VAACC CLIN PICK UP LOCATION ADDRESS FREQUENCY PICK UP DAY/TIME QUANTITY/YR UNIT 0008 Columbus VAACC 420 N. James Rd, Columbus, OH 43219 Weekly Early pick up 5:45am-7:00am 51,890 LB 0009 Zanesville CBOC 2800 Maple Ave, Zanesville OH 43071 Bi-Weekly M-F 8:00am-4:30pm 1,500 LB 0010 Newark CBOC 1855 W. Main St, Newark OH 43035 Bi-Weekly M-F 8:00am-4:30pm 1,500 LB 0011 Marion CBOC 1203 Delaware Ave, Marion OH 43302 Bi-Weekly M-F 8:00am-4:30pm 1,500 LB 0012 Grove City CBOC 1955 Ohio Ave, Grove City, OH 43123 Bi-Weekly M-F 8:00am-4:30pm 1,500 LB 0013 VHA Behavioral Health Facility 2720 airport Dr, Columbus, Ohio 43219 Bi-Weekly M-F 8:00am-4:30pm 1,500 LB Veterans Affairs Chillicothe and Columbus reserves the right to switch the day of service and the hours in order to meet operational needs. Should there be a need to switch the schedule, reasonable accommodation will be made by the government to provide advance notice for any schedule changes. Period or Performance Period of Performance shall be for one (1) Base Year of 1 months and four (4) 12-month option years summarized as follows: Base Year: 12/01/2019 11/30/2020 Option Year #1: 12/01/2020 11/30/2021 Option Year #2: 12/01/2021 11/30/2022 Option Year #3: 12/01/2022 11/30/2023 Option Year #4: 12/01/2023 11/30/2024 Holidays The ten holidays observed by the Federal Government are: New Year s Day, Martin, Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Pickups scheduled on National holidays will be made on the next work day after the holiday. Labor All labor to remove filled containers from the storage area, load the truck and replace with empty, clean disinfected containers in the designated areas is the sole responsibility of the Contractor. Documentation Required Upon Conclusion of Each Pick-Up At the conclusion of each pick up visit, the Contractor shall provide to the Point of Contact, completed and dated documentation of how many filled storage containers were located for transport. This documentation will comply with all rules and regulations as set forth in EPA Resources Conservation and Recovery Act, Department of Transportation, and Ohio Department of Environmental Protection regulations, statutes, and codes. A completed USEPA/DOT Manifest shall be provided for each pick up from each site and shall be followed by a Certificate of Disposal (CD) stating total poundage destroyed, due at the end of the month. The certificate of destruction shall match weight destroyed to the volumes of medical waste for destruction documented upon pick up and transport of the waste. By the fifth (5th) workday of each month, the Contractor shall provide to the Point of Contact at each site, weight tickets for all medical waste removed and destroyed for the previous month and a written certificate validating the destruction. These shall be faxed/ mailed in accordance with below: Fax to: Chillicothe VA, Attn: Chief, Environmental Management Section (740) 772-7036 who will provide a copy to the Contracting. Mailed to; Chief Environmental Management Section, 17273 State Route 104 Chillicothe, Ohio 45601. Mail to: Columbus VAACC, Attn: 137 Chief Environmental Management Service, 420 N. James Rd. Columbus, Ohio 43219. Random Inspections The Chillicothe and Columbus VA reserves the right to randomly inspect or weigh completed collections on scales. This can include the accomplishment to Chillicothe VA employees with the contractor during pickup, in route to, and at the destruction site. Quantity Fluctuations: The Chillicothe and Columbus VA reserves the right to increase and/or adjust the frequency of infectious waste pickup to meet the needs of the Healthcare System and its outpatient clinics. Vehicles: The vehicle shall be identified following and complying with all federal, local and State of Ohio laws, regulations, statutes, and codes. Vehicle operators will have all current training and licensure for authorized transport of infectious materials/waste. Operation and Safety Plan: The Contractor shall have in place an approved Operation and Safety Plan with documentation of employee training and a copy in every transport vehicle. The proper and safe operation of the regulated (infectious) waste collection vehicle. The standards and safety precautions for collecting. The approval means of transport. A description of the characteristics and hazards of infectious waste. The procedures to follow in the event a person is contaminated by infectious waste. The procedures to follow in the event of a spillage or release of infectious waste including but not limited to clean up and disinfection of contaminated surfaces. The procedures to follow in the event that a load of infectious waste becomes hot, burning and/or reactive. The procedures to follow in the event of unauthorized waste material being deposited in the collection containers for infectious waste. The procedures to follow to complete the manifest and to maintain other records requires under any ordinance or under federal regulation and The procedure to follow to properly disinfect the infectious waste collection vehicle. Procedures to mitigate releases of Infectious materials/waste and notifications to authorities as required under federal, state, and local laws, statutes, and codes. Contractor/Employee Security and Identification: Contractor employees shall wear either name tags identifying the company and employee, or company provided uniforms containing the same information and must be able to communicate in English. Destruction and Disposal: The Contractor is fully responsible for destruction and to dispose of all regulated medical (Infectious) and chemotherapy waste generated by the Columbus VA. All regulated medical waste (Infectious), Chemotherapy, waste residues, absorbents and PPE, etc waste is to be destroyed in accordance with all local, state, federal and EPA laws and regulations. The Contractor is individually and solely responsible for complying with all government regulation regarding regulated medical waste. The Contractor is fully responsible for transport, storage, and dispose of (TSD) of all regulated Infectious waste. These wastes are to be destroyed at only approved sites and in accordance with all USEPA, state, and local regulations, statutes, and codes. Dispose of destroyed regulated medical waste (Infectious), chemotherapy waste shall be only at an approved disposal site as required by the local and state government authority having jurisdiction. Weighing System: Contractor will provide a certificate weighing system to enable proper billing for waste poundage disposed; i.e. if the disposal container weighs 14 pounds and Contractor is to dispose/haul 10 containers would be weighed and container total weight (140 pounds) is subtracted from the gross weight to determine total waste poundage to be paid. Permits: Contractor must obtain all necessary permits and/or licenses regarding the pickup and dispose of contaminated medical waste and storage as regulated by state and federal EPA guidelines for Infectious medical waste. Contractor must obtain all necessary permits and/or licenses regarding the packaging, pick up, transport, storage, and dispose of RCRA Listed Infectious waste regulated by USEPA, USDOT, State of Ohio, other states, and local governments. The contractor/transporter agrees to hold the Government faultless for any negligence of contractor/transporter or his/her employees who may wholly or individually be liable for improper disposal during the performance of this contract. Documentation: Contractor shall provide legible, accurate, and compliant certificates of treatment and destruction of all regular medical waste, sharps and chemo to the Chief of EMS. Contractor shall provide USEPA/DOT approved Manifests and ultimately Certificates of Destructions (CD) for each and all shipments of RCRA Listed Infectious waste. Legible, accurate, and compliant copies with be submitted to Chief EMS and a copy to the CO. Contractor is responsible for providing all documentation for waste stream analysis, proof of insurance, copies of applicable permits, licenses as required by local, state and federal EPA and DOT guidelines or Infectious waste regulations. Contingency Plan: Contractor shall provide a detailed contingency plan to take effect during any disaster which interrupts service as outlined above. Contingency plan shall be provided to Contracting Officer and Contracting Officer Representative within 10 days of signing contract and prior to start of contract performance by the winning bidder. Training Required by the Contractor: Contractor shall provide DOT training sessions to government facility employees and contractors who prepare infectious waste for shipping per the requirements of CFR-2010-title49-vol2-sec172-704. Training is to include proper handling of medical and/or infectious waste, interim storage requirements, proper identification and labeling of wastes, etc. Training shall be provided annually to all employees and on-demand every 90 days as new staff come onboard. Each training session is to accommodate up to 20 participants. A certificate of completion shall be provided for each participant. Quality Assurance: The Government will investigate any complaints related to services provided under this contract. All information received will be provided either verbally and/or in writing to the contractor for appropriate action. Performance Objective Performance Threshold The contractor provides adequate containers to meet the government s needs. No more than one failure per contract period
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CiVAMC/VAMCCO80220/36C25020Q0062/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25020Q0062 36C25020Q0062.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5200145&FileName=36C25020Q0062-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5200145&FileName=36C25020Q0062-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05481725-W 20191026/191024230643-42813a30de94662a04256572b59507f4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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