Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 01, 2019 FBO #6550
DOCUMENT

H -- Maintenance and Inspections of the Fire Extinguishers located at the Dept of Veterans Affairs, Washington DC Medical Center on 50 Irving St, NW Washington, DC 20422 - Attachment

Notice Date

10/30/2019
 

Notice Type

Attachment
 

NAICS

561790 — Other Services to Buildings and Dwellings
 

Contracting Office

Department of Veterans Affairs;VA Maryland Health Care System;Boilerhouse Road;P.O. Box 1000, Bldg. 101, Room 41;Perry Point MD 21902
 

ZIP Code

21902
 

Solicitation Number

36C24520Q0045
 

Response Due

11/5/2019
 

Archive Date

1/4/2020
 

Point of Contact

Jerry Jones, Contract Specialist
 

E-Mail Address

Point
 

Small Business Set-Aside

N/A
 

Description

B.3 Statement of Work GENERAL INFORMATION Title of Project: Maintenance Program for Fire Extinguishers (FEs) at the Washington D.C. VA Medical Center (DCVAMC). Scope of Work: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities to institute a new serialized master system for all fire extinguishers, address the current fire extinguisher drawings to ensure configuration/layout is adequate per NFPA requirements. Contractor will need to conduct annual & monthly maintenance inspections (initializing each tag on each FE) for the DCVAMC s portable FEs, in accordance with the most current NFPA 10 Standards. 3. Background: The history of this requirement is for Portable fire extinguishers shall be provided for employee use and selected and distributed based on the classes of anticipated workplace fires and on the size and degree of hazard which would affect their use OSHA 1910.157(d)(1). Our DC VA Medical Center (DCVAMC) has about 550 fire extinguishers that are required to be checked monthly and signed off on a tag 100 percent of the time. Safety s vision is to provide all employees with a 100 percent accountability system that is reliable and consistently provide a secondary means of comfort to protect them with applicable FEs in case of a fire. Below, are the relevant factors that will ensure our DCVAMC is 100 percent effective and efficient with our FEs: At the beginning of the contract, the Contractor shall conduct an annual inspection assessment of each FE to determine all FEs are compliant with NFPA 10 Standards. If a FE needs servicing, that FE will be immediately replaced with a back-up serialized FE in its place. Contractor shall provide all necessary employees, equipment, tools, appropriate services for all FEs, and highly competent within NFPA 10 & qualified person. Contractor shall develop and implement all necessary requirements, per NFPA 10, where all portable extinguishers shall be located with the proper fire class ratings and distances. These verifications shall be completed monthly and physically verified by a qualified person with their respective dates and initials on FE. Every year, the Contractor shall supply 30 New FEs to serve as backups & replacements. The vendor and/or staff must have current certifications to conduct FE inspections. The Qualified Persons performing annual & monthly maintenance and recharging of extinguishers shall be trained and shall have available the appropriate manufacturer s servicing manual(s), the correct tools, recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use of the FEs. The contractor will complete all tasks in accordance with the most recent version of NFPA 10. A detailed report in writing must be submitted immediately (same day) upon the identification and location of any deficiency. The Contractor shall ensure that if a FE is removed from service/location, another FE will be in place and it will be suitable for the type of hazard being protected and at least the same size. A master list of FEs will be completed every month and given to Safety on an Excel Spreadsheet that has all the FEs on the spreadsheet that lists the following items: Dates/Times, Locations, Serviced Quantity & Percentage, Passed Quantity & Percentage, Failed Quantity & Percentage, and Notes/Recommendations for each FE for the monthly & annual verified inspection. At least three qualified technicians shall become familiarized with our VA campus and all respective locations of all the FEs to ensure no interruptions or delays in our service contract. Updates of tasks accomplished must be provided to the Safety Project Manager. Contractor shall complete monthly requirements on all FEs, per NFPA 10. Responsibilities are as follows: Visual inspection of 550 FEs within each calendar month. Date Month, Day, Year (MM-DD-YY) with Signature/Initials of each FE within the calendar month. Completion of the Annual & Monthly Inspection documentation that lists the total FEs, discrepancies, and other pertinent information, per NFPA 10. Contractor shall deduct charges to the VA if any FEs were missed for the month and were NOT dated & signed. Contractor shall inform the VA Safety of any discrepancies as they are identified in writing. Specific Requirements The vendor and/or staff must have current certifications to conduct FE inspections. Persons performing maintenance and recharging of extinguishers shall be trained and shall have available the appropriate manufacturer s servicing manual(s), the correct tools, recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use of the FE. The contractor will complete all tasks in accordance with the most recent version of NFPA 10. Updates of tasks, changes, or work to be done must be provided daily to the Safety Office (rooms BH-123, 124, 125, or 126; or other area as agreed in the notice to proceed meeting). Hours of Operation Normal tour-of-duty hours at the DCVAMC are 6:30 a.m. to 3:00 p.m., Monday through Friday, excluding Federal holidays, see below. There may be instances in which the vendor s workday may be outside of this period. The vendor is required to coordinate these times with Safety at least 48 hours in advance. Notify Safety when after-hour work is being required and describe the action to distinguish how this work will have on patient care. Scheduling for repairs must be coordinated 48 hours in advance with Safety prior to commencement of any repair. Outside of normal tour of duty hours all mechanical spaces require a check-in and out procedure. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in January Memorial Day Last Monday in January Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th **When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. The vendor shall be responsible for any/all liability actions or suits when the vendor is at fault or negligent in the performance of installation, servicing, and testing activities. The monetary liability is included for any/all damages to VA buildings and equipment caused by installation/maintenance/ activities. The vendor shall comply with all local building and fire codes, in addition to local VA policies and procedures. Maintenance Extinguisher Recharging and Extinguishing Agents (NFPA 10; Sec. 7.7) Inspection Procedures (NFPA 10; Sec. 7.2.2) Maintenance Record Keeping (NFPA 10; Sec. 7.3.3 & 7.3.4) Each FE shall have a tag securely attached that indicates the month, day, and year maintenance was performed with signature/initials that identifies the person performing the work, along with the name of the agency performing the work. DCVAMC Responsibilities The Project Manager shall provide access for appropriate locations necessary to fulfill the vendor s requirements in a timely fashion. The Locations for all FEs Coordinate and notify any relevant areas within the Medical Center of the scheduled inspection, testing, and maintenance. Coordinate any administrative documentation required for the inspection, testing, and maintenance of the system. 4. Performance Period: The period of performance is November 2019 November 2024. Work at the government site shall not take place on Federal holidays or weekends, unless directed by the Contracting Officer (CO). 5. Type of Contract: Firm-Fixed-Price Contract. 6. Place of Performance: Work will be performed on DCVAMC campus, to include buses, storage sheds, and other VA-owned areas. Also, our Offsite Locations to include: CRRC; Landover; Southeast; PG CBOC; Charlotte Hall CBOC; Montgomery CBOC; Performance Based Contract: This contract requires the application of an Earned Value Management System that is compliant with the American National Standards Institute /Electronics Industries Alliance (ANSI/EIA) Standard-748, Earned Value Management Systems. B. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed project management plan (PMP). 2. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms. 3. Where a written milestone deliverable is required in draft form, the VBA will complete their review of the draft deliverable within 10 calendar days from date of receipt. The contractor shall have 15 calendar days to deliver the final deliverable from date of receipt of the government s comments. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. The Background Section provided earlier will encompass all of these tasks and associated deliverables. The end result for this project is to have a detailed Action plan with a timeline, all of our FEs surveyed with a detailed report for Safety s review for accuracy within NFPA 10 Standards, FEs will be serialized on a master listed system with adequate ranges and proper distances between each FE will be displayed on a PDF Digital Drawings, 100 percent of all FEs will have their annual and monthly service requirements completed, 30 FEs will be serialized and serve as a back-up, and all FEs are always inspected and serviced according to NFPA 10. Task One: The contractor shall provide a detailed Action Plan with a timeline of each task to be completed and a briefing with the Safety project team, which presents the contractor's plan all within 10 days of approval. The contractor's plan shall be responsive to this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. At a minimum, the Action Plan shall include the risk, quality, and technical management approach, work breakdown structure (WBS), detailed schedule, cost requirements, and proposed personnel. The contractor shall keep the Action Plan up to date throughout the period of performance. Deliverable One: A detailed Action Plan with timeline and a meeting w/ Safety to ensure the yearly, monthly, and relevant actions can be accomplished. Task Two: The contractor shall survey entire VA Medical Center Campus and ensure all FEs are accurately stationed with proper FE distances and ranges (Fire Class Hazards appropriate) within the relevant areas. Deliverable Two: FE Survey Report Task Three: The contractor shall provide 30 new FEs with serial numbers to be used as back-ups for the replacement process each year. Deliverable Three: Back-up Process Task Four: The creation of a Master List of all FEs on inventory and will be incorporated with the current drawings, as a reference. Deliverable Four: Master List of all FEs on inventory Task Five: The annual inspection of all the FEs will be followed in accordance with NFPA 10 Standards. Each year, there will be a new inspection tag physically displayed on each FE with the pertinent information. Deliverable Five: Annual Inspection of all FEs Task Six: It is very important the DCVAMC have continuity throughout fire safety services each month to maintain our requirements as a VA Medical Center. As a contingency plan, continuity of operations, the VA Medical Center needs three professionals who understand each area of the building to be able to verify each month that all the FEs are being checked thoroughly. Please ensure that three people can find, analyze, verify, and deliver the necessities of maintaining effective FEs throughout DCVAMC, per NFPA 10. Deliverable Six: Three FE Professionals maintain a solid understanding for the DCVAMC Task Seven: The annual & monthly servicing of FEs will be compliant and a detailed report will be provided monthly to the Safety Office to reflect any changes that are necessary on FEs, per NFPA 10, on each monthly service and reporting requirements. Deliverable Seven: Annual & Monthly Servicing and Reporting E. SCHEDULE FOR DELIVERABLES 1. The contractor shall complete a timeline for each deliverable specified in Attachment A (page 17), below. 2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same. 3. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations. F. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. G. REPORTING REQUIREMENTS 1. The contractor shall provide the Task Order Project Manager (TOPM) with monthly services with written progress reports (original plus 2 copies). These are due to the TOPM by the second workday following the end of each calendar month throughout the project's duration. 2. The progress report will cover all work completed during the preceding month and will present the work to be accomplished during the subsequent month. This report will also identify any problems that arose and a statement explaining how the problem was resolved. This report will also identify any problems that have arisen but have not been completely resolved with an explanation. H. GOVERNMENT RESPONSIBILITIES The VA shall provide the Contractor current hospital digital drawings. If for any reason NFPA documentation is needed, Safety has pertinent information for the contractor s review. I. CONTRACTOR EXPERIENCE REQUIREMENTS KEY PERSONNEL These skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract and subsequent task orders and option. These are defined as key personnel and are those persons whose resumes were submitted. The contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without approval of the CO and TOPM. Any personnel the contractor offers as substitutes shall have the ability and qualifications equal to or better than the key personnel being replaced. Requests to substitute personnel shall be approved by the TOPM and the CO. All requests for approval of substitutions in personnel shall be submitted to the TOPM and the CO within 30 calendar days prior to making any change in key personnel. The request shall be written and provide a detailed explanation of the circumstances necessitating the proposed substitution. The contractor shall submit a complete resume for the proposed substitute, any changes to the rate specified in the order (as applicable) and any other information requested by the CO needed to approve or disapprove the proposed substitution. The CO will evaluate such requests and promptly notify the contractor of approval or disapproval thereof in writing. J. SECURITY Information System Security The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The contractor s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA project manager and the VBA Headquarters Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation. The Veterans Affair Acquisition Regulation (VAAR) security clause (cited below) must be included in all contracts: VAAR- 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These will include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov (b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov. Security Training All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line Security Awareness Training Course and the Privacy Awareness Training Course annually. Contractors must provide signed certifications of completion to the CO during each year of the contract. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). Contractor Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident. The investigative history for contractor personnel working under this contract must be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a vendor other than OPM or Defense Security Service (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations. 1. Background Investigation The position sensitivity impact for this effort has been designated as [LOW, MODERATE, or HIGH] Risk and the level of background investigation is [NACI, MBI, or BI]. 2. Contractor Responsibilities a. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days. b. Background investigations from investigating agencies other than OPM are permitted if the agencies possess an OPM and Defense Security Service certification. The Vendor Cage Code number must be provided to the Security and Investigations Center (07C), which will verify the information and advise the contracting officer whether access to the computer systems can be authorized. c. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. d. After contract award and prior to contract performance, the contractor shall provide the following information, using Attachment B, to the CO: (1) List of names of contractor personnel. (2) Social Security Number of contractor personnel.   (3) Home address of contractor personnel or the contractor's address.   e. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.   Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. g. Further, the contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident. 3. Government Responsibilities a. The VA Security and Investigations Center (07C) will provide the necessary forms to the contractor or to the contractor's employees after receiving a list of names and addresses.   b. Upon receipt, the VA Security and Investigations Center (07C) will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation.   c. The VA facility will pay for investigations conducted by the OPM in advance. In these instances, the contractor will reimburse the VA facility within 30 days. d. The VA Security and Investigations Center (07C) will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. e. The contracting officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested. K. ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS INTERNET/INTRANET The contractor shall comply with Department of Veterans Affairs (VA) Directive 6102 and VA Handbook 6102 (Internet/Intranet Services). VA Directive 6102 sets forth policies and responsibilities for the planning, design, maintenance support, and any other functions related to the administration of a VA Internet/Intranet Service Site or related service (hereinafter referred to as Internet). This directive applies to all organizational elements in the Department. This policy applies to all individuals designing and/or maintaining VA Internet Service Sites; including but not limited to full time and part time employees, contractors, interns, and volunteers. This policy applies to all VA Internet/Intranet domains and servers that utilize VA resources. This includes but is not limited to va.gov and other extensions such as,.com,.edu,.mil,.net,.org, and personal Internet service pages managed from individual workstations. VA Handbook 6102 establishes Department-wide procedures for managing, maintaining, establishing, and presenting VA Internet/Intranet Service Sites or related services (hereafter referred to as Internet ). The handbook implements the policies contained in VA Directive 6102, Internet/Intranet Services. This includes, but is not limited to, File Transfer Protocol (FTP), Hypertext Markup Language (HTML), Simple Mail Transfer Protocol (SMTP), Web pages, Active Server Pages (ASP), e-mail forums, and list servers. VA Directive 6102 and VA Handbook 6102 are available at: Internet/Intranet Services Directive 6102 http://www.va.gov/pubs/directives/Information-Resources-Management-(IRM)/6102d.doc Internet/Intranet Services Handbook 6102 http://www.va.gov/pubs/handbooks/Information-Resources-Management-(IRM)/6102h.doc Internet/Intranet Services Handbook 6102 Change 1 updates VA's cookie use policy, Section 508 guidelines, guidance on posting of Hot Topics, approved warning notices, and minor editorial errors. http://www.va.gov/pubs/handbooks/Information-Resources-Management-(IRM)/61021h.doc In addition, any technologies that enable a Network Delivered Application (NDA) to access or modify resources of the local machine that are outside of the browser's   "sand box" are strictly prohibited. Specifically, this prohibition includes signed-applets or any ActiveX controls delivered through a browser's session. ActiveX is expressly forbidden within the VA while.NET is allowed only when granted a waiver by the VA CIO *PRIOR* to use. JavaScript is the preferred language standard for developing relatively simple interactions (i.e., forms validation, interactive menus, etc.) and Applets (J2SE APIs and Java Language) for complex network delivered applications. SECTION 508 The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. In December 2000, the Architectural and Transportation Barriers Compliance Board (Access Board), pursuant to Section 508(2)(A) of the Rehabilitation Act Amendments of 1998, established Information Technology accessibility standards for the Federal Government. Section 508(a)(1) requires that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology (EIT), they shall ensure that the EIT allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. The Section 508 requirement also applies to members of the public seeking information or services from a Federal department or agency. Section 508 text is available at: http://www.opm.gov/HTML/508-textOfLaw.htm http://www.section508.gov/index.cfm?FuseAction=Content&ID=14 L. CONFIDENTIALITY AND NON-DISCLOSURE It is agreed that: 1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. M. Earned Value Management System 1. An Earned Value Management System (EVMS) is required for major acquisitions for development, in accordance with OMB Circular A-11. The Government may also require an EVMS for other acquisitions, in accordance with agency policy contained in VA Directive 6061.   Contractors that are required to have their own EVMS shall follow procedures contained in the VA EVMS Application Guide. 2. The following paragraphs reflect EVMS requirements and may be modified as necessary for selected use.   a. Contractor Independent Deliverables.   This contract requires the contractor to operate as a distinct entity to produce a deliverable(s).   The contractor is required to have its own compliant EVMS, per VA Directive 6061, Table B-1, and provide EVM reports to the VA. (1). Non-Compliant EVMS.   If the offeror proposes to use a system that has not been determined to be in compliance with the American National Standards Institute /Electronics Industries Alliance (ANSI/EIA) Standard-748, Earned Value Management Systems, the offeror shall submit a comprehensive plan for compliance with these EVMS standards. Offerors shall not be eliminated from consideration for contract award because they do not have an EVMS that complies with these standards. (2). EVMS Reports.   As a minimum, contracting officers shall require contractors to submit EVMS monthly reports for those contracts for which an EVMS applies. (3). Subcontractors.   EVMS requirements will be applied to subcontractors using the same rules as applied to the prime contractor.   VA will decide the flow down of the EVM requirement to subcontractors. In all cases, the prime contractor is responsible for reporting EVM data. (4). EVMS Plan.   When an offeror is required to provide an EVMS plan as part of its proposal, the contracting officer will determine the adequacy of the proposed EVMS plan prior to contract award. (5). Performance Measurement Baseline.   Contractors are required to resource load schedules in order to set a performance measurement baseline.   Resources do not have to be specifically named. (6). Program Management Reviews.   The Contractor shall conduct Program Management Review (PMR) meetings at mutually agreed upon dates and locations.   During these reviews, the contractor shall present integrated cost, schedule, and technical performance status.   Government Integrated Product Team (IPT) leads or functional managers shall include cost information in discussions of schedule status, technical performance, and risk using earned value as an integrating tool.   The following shall be addressed: Cost/schedule trends, significant cost/schedule/technical variances, projected impacts, quantified risk assessments, and corrective action plans. (7). Contractor Earned Value Management.   The Cost Performance Report Description (VA-DI-MGMT-81466A), and Integrated Master Schedule Description (VA-DI-MGMT-81650) shall be developed, maintained, updated/status and reported on a monthly basis per deliverable requirements, respectively.   The contractor shall establish, maintain, and use in the performance of this contract, an integrated management system compliant with the Industry Guidelines for Earned Value Management Systems (EVMS) ANSI/EIA-748 as determined by the Government. An EVMS that has been formally validated and accepted by the cognizant contracting officer is required for all (fixed price, cost, or incentive) contracts, subcontracts, and other agreements valued at or greater than $50 million in then-year dollars.   The application of these concepts shall provide for early indicators of contract cost and schedule problems. For contracts valued at or greater than $20 million but less than $50 million then-year dollars, the following statement applies:   The contractor is required to have an Earned Value Management System that complies with ANSI/EIA-748; however, the government will not formally validate/accept the contractor's management system (no formal review).   The contractor will submit an EVMS description and proof of prior certification with its bid. (8). Integrated Baseline Review (IBR).   The contractor shall review its performance measurement baseline plan with the Government within six months of contract award or initiation of an Undefinitized Contract Action, and subsequently, when required, following major changes to the baseline.   The Government will verify during the IBR, and follow-on IBRs when required that the contractor has established and maintains a reliable performance measurement baseline.   The contractor will ensure that the baseline includes the entire contract technical scope of work consistent with contract schedule requirements, and has adequate resources assigned.   The contractor will assure the Government that effective earned value methodologies are used to accurately measure work accomplished and determine contract cost, schedule, and technical performance.   The IBR will be used to achieve a mutual understanding of the baseline plan, cost and schedule risk, and the underlying management processes used for planning and controlling the project. (9). Subcontract Cost/Schedule Management and Reporting.   Subcontracts exceeding $20M in then-year dollars will apply the requirements of the Integrated Master Schedule Description (VA-DI-MGMT-81650) and the Cost Performance Report Description (VA-DI-MGMT-81466).   For contracts valued at or greater than $20 million but less than $50 million, the following statement applies:   The contractor is required to have an Earned Value Management System that complies with ANSI/EIA-748; however, the Government will not formally validate/accept the contractor's management system (no formal review).   EVMS flow down to contracts of less than $20M in then-year dollars or Firm Fixed Price contracts that exceed 12 months duration is a risk-based decision and will be as mutually agreed between the contractor and the Government. (10). Contract Work Breakdown Structure (CWBS).   The contractor shall develop and maintain the CWBS and CWBS dictionary.   (11). over Target Baseline (OTB)/Restructure.   The contractor may conclude the baseline no longer represents a realistic plan in terms of budget/schedule execution.   In the event the contractor determines an OTB/Restructuring action is necessary, the contractor must obtain Government approval prior to implementing an OTB/Restructuring action.   The request should also include detailed implementation procedures as well as an implementation timeframe.   The contractor will not implement the OTB/Restructuring prior to receiving written approval from the Contracting Officer. (12). Award Fee Criteria.   For contracts that include an award fee, the contractor will demonstrate the use of Earned Value Management (EVM) as a tool for cost and schedule control and as a basis for communicating with the Government.   The Government will determine the eligibility for of and amount of any award fee granted. In addition to demonstrating the use of EVM award fee criteria for the contractor will include the following: (a). Maintain timely detail planning as far in advance as practical; (b).   Ensure the system provides accurate cost/schedule performance status, reliable and timely cost/schedule projections, and quantified risk assessments;    (c). Provide clear and comprehensive explanations of performance problems and associated impacts, and establish and carry out effective recovery plans;  (d). Control and minimize changes to the baseline particularly in the near term;    (e). Ensure all subcontractor-authorized effort is detail planned into measurable objective work packages to the extent possible;  (f). Provide program-level Estimate at Completion (EAC) assessments that include consideration of potential risks and cost containment plans; and     (g). Demonstrate responsiveness regarding management system and cost/schedule performance questions and issues/concerns raised by the Government. Attachment A Schedule of Deliverables Deliverable No. One Two Item A detailed Action Plan and Safety Briefing FE Survey Report Quantity N/A N/A Delivery Date Within 10 calendar days after award Within 10 calendar days after award Three Four Five Six Seven Back up Process Master List of all FEs Annual Inspection of all FEs Three FE Professionals maintain DCVAMC Annual & Monthly Service and Reporting 550 550 550 3 Qualified People 550 Within 15 calendar days after award Within 20 calendar days after award Within 25 calendar days after award Within 30 calendar days after award Within 30 calendar days after award Attachment B SECURITY BACKGROUND INVESTIGATION INFORMATION (Submit after award and prior to contract performance) Complete this form after contract award if contractor employee does not possess a NACI clearance. The completed form must be sent directly to the Contracting Officer within ten days of award. Vendor Name: ______________________ Cage Code No.______________ Address: _______________________________ City, State, and Zip Code: ______________________________ 1. Was the employee prescreened? _____ yes or _____ no 2. Is the employee a U.S. Citizen? _____ yes or _____ no 3. Can the employee read, write, speak and understand English language? _____ yes or _____no Information From Employee Requiring a Clearance _________________________ ______________________ Name Social Security No. ____________________________________________ Address ____________________________________________ City State Zip Code
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/36C24520Q0045/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24520Q0045 36C24520Q0045.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5208328&FileName=36C24520Q0045-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5208328&FileName=36C24520Q0045-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Dept of Veterans Affairs;Washington DC Medical Center;50 Irving St, NW;Washington, DC 20422

Zip Code: 20422
 

Record

SN05485701-W 20191101/191030230448-7d863d7a85887cf03cabe343bd6caf41 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |