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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 01, 2019 FBO #6550
DOCUMENT

S -- Snow Removal contract (FT Detick) - Attachment

Notice Date

10/30/2019
 

Notice Type

Attachment
 

NAICS

561730 — Landscaping Services
 

Contracting Office

Department of Veterans Affairs;VA Maryland Health Care System;Contracting Officer (90C);P.O. Box 1000, Bldg. 101, Room 26;Perry Point MD 21902
 

ZIP Code

21902
 

Solicitation Number

36C24520Q0057
 

Response Due

11/7/2019
 

Archive Date

12/7/2019
 

Point of Contact

Mark Smith
 

Small Business Set-Aside

N/A
 

Description

SUBJECT: Snow Removal DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. Subject: The Department of Veterans Affairs is conducting market research in order to provide a service agreement for the Ft. Detrick CBOC VA. The government anticipates awarding a Firm Fixed Price award contract with option years that will provide a service agreement for Matting Services see below attachment. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company. Any small business designation as certified by the Small Business Administration. A through description of experience in managing support requirements of this nature. 5.0 CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to mark Smith at Mark.Smith25@va.gov All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to Mark.Smith25@va.gov no later than 3:00 pm EST on 11/07/2019 ATTACHMENT 1 SCOPE OF WORK OVERVIEW This is to establish a method of removing snow and ice from the Ft. Detrick CBOC VA Health Care System (VA) grounds. The Contractor shall provide all labor, equipment, tools, materials, and supervision necessary to remove snow and ice from sidewalks, steps, landings, crosswalks, and entryways at the VA Ft. Detrick CBOC, this shall include salting/sanding specified areas. 1. Contract period shall be from October 1 2019 through September 30, 2020 plus 4 option years up from October 1, 2020 to September 30, 2024. 2. The Contractor shall remove snow and ice by plowing, blowing, brushing, sweeping, shoveling, or other suitable means not harmful to the traffic surface as necessary in order to produce and maintain safe passage of pedestrians and vehicles. 3. The Contractor shall apply sand, salt, etc., to treat the existing or developing unsafe conditions to produce safe passage of pedestrians and vehicles. The materials used by the Contractor shall not be damaging to the surface receiving the materials. Most generally the VA will supply deicing material. 4. All equipment used and stored, all materials used and stored, and all removal methods used to displace snow and ice from surfaces shall be done in such a manner as to not cause damage to grass (turf), landscaping, trees, shrubs, vehicles, structures, fixtures, and people. Pertinent codes and regulations shall be adhered to such as EPA, NFPA, etc. 5. Snow and ice shall be placed in piles at designated locations specified by the (VA). The Contractor may be asked to haul snow away from VA property. 6. The Contractor shall mobilize and report within one (1) hour from the time of notification by the Contracting Officer's Representative (COR) or designee to treat the Ft. Detrick VA CBOC sidewalks and the front and rear entrances including the car awning at the front of the facility entrance. These actions shall be continuous until treatment is no longer necessary. Notification can occur at any time, 24 hours a day, seven (7) days a week, including Holidays. A call to the contractor may request to pre-salt specified areas when there is a forecast of snow. 7. All work shall be performed in the order prescribed by the (VA) using a checklist and plot plan. The order of work may vary from one snowfall to the next. 8. In the event of special circumstances, i.e. the snow turning to rain or freezing rain making removal efforts ineffective, permission may be sought from the COR or designee to discontinue the plowing or the de-icing or both. 9. Each snow/ice abatement call requires the inspection and acceptance of the COR or designee upon completion before payment for that work can be authorized. 10. Walk ways shall have de-icing materials applied by a spreader-sander. De-icing materials shall be applied to steps and landings by hand. Entryways and ramps shall receive de-icing materials by hand or spreader as dictated by ease of access. Application by any method shall not be of a clumping effect. 11. All fire hydrants/fire lanes shall be kept clear of ice/snow and obstructions. 12. All tables, benches, trash receptacles, smoke shelters, and bus stops shall be kept clear of ice/snow and obstructions. 13. Excessive buildup of sand and debris which may cause unsafe passage of pedestrians and vehicles shall be removed within one (1) hour from the time the Contractor is notified by the COR or designee. 14. Sidewalks and walkways obstructed by Ft Detrick Garrison DPW snow plowing operations shall be kept clear by the Contractor. 15. Snowmelt material shall be comparable to that used by the (VA) if the Contractor has to supply it. 16. Equipment used shall be comparable or better than that used by the (VA) in the past. Review of equipment included in the walkthrough. Example: Tractor - 18 horsepower, 51" rotary broom, 54" front blade; uniloader - 44 horsepower, 54" bucket; dump truck with sander and blade - truck GVWR 11000, dump box 2-3 cu. yd., sander 2-3 cu. yd., blade 8 ft. 17. Manpower and equipment used shall be sufficient to provide an initial clean sweep of the VA s Ft. Detrick CBOC in three (3) hours. 18. All snow removal equipment and materials including salt, sand and de-icer shall be maintained by the contractor and stored at the contractor s place of business between uses and brought on board for each snow / ice event. 19. The Ft. Detrick Business Operations Coordinator will assist identified contractor snow removal personnel in obtaining the required identification passes at the Post Visitor Control Center to allow them to enter the Ft. Detrick Army Garrison as required. 21. Once the identification passes have been obtained, the Contractor, when conducting snow removal operations at the Ft. Detrick CBOC, will enter through the Nallin Gate entrance to the Post located on Opposumtown Pike, in Frederick, MD and proceed to the CBOC. 22. There will be a Snow Removal Time Sheet to be filled out at the end of each snow event. This will document what equipment was used, how much time was spent, and each individual who worked. This will correspond to the invoice received for payment for each snow event. This Time Sheet will be left with the COR. After reviewing the Time Sheet, any additions or corrections will be forwarded to the Contractor. Invoice for payment will then be submitted in a timely manner. 25. A walk through shall be done with the contractor and the COR of the property prior to winter snow season to review and document existing conditions of the parking lot. 26. Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. 27. This is a fixed price contract.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/36C24520Q0057/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24520Q0057 36C24520Q0057.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5207656&FileName=36C24520Q0057-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5207656&FileName=36C24520Q0057-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05486105-W 20191101/191030230619-a59edfdbe0c17664c3d892c011636144 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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