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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 07, 2019 FBO #6556
DOCUMENT

J -- CTX - ACO Chemical Contract Service Treatment 674-20-1-5066-0005 - Attachment

Notice Date

11/5/2019
 

Notice Type

Attachment
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

36C25719Q1425
 

Response Due

11/8/2019
 

Archive Date

1/7/2020
 

Point of Contact

Michael Simington
 

E-Mail Address

l.simington@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs, Central Texas Veterans HCS, Temple, Texas intends to award a Firm-Fixed Price contract for the service of ACO Chemical and Cooling Tower Cleaning Treatment. (See attached for a description of items). The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule (FSS) items. If you have these items or similar items on FSS, please respond with your FSS Number. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 541380. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. ***Brand-name or equal accepted. *** Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Please advise if you carry the products for this requirement. Please submit all information to Michael Simington at michael.simington@va.gov no later than November 08, 2019, 1600 CST. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ AC Chemical and Cooling Tower Cleaning Treatment GRAND TOTAL __________________ STATEMENT OF WORK AC CHEMICAL AND COOLING TOWER CLEANING CONTRACT FY20 Contractor shall provide services at the Temple VA Medical Center, 1901 South 1st Street, Temple, TX 76504. Contract must be a base year plus four (4) option years. Normal duty hours are 0800-1600 Monday through Friday and all deliveries should be scheduled for these times. Temple AC plant operator s work 24/7 and can accept deliveries on other than normal duty tours when scheduled in advance. Vendor will contact the Boiler Plant Supervisor, Tim Pittman, at 254- 743-1559 or his designee prior to delivery of any products. Contractor is responsible for the delivery, transportation, and transfer of all chemicals and reagents as well as removal of used containers. Contractor will also provide a delivery receipt with quantity, nomenclature and correct purchase order number prior to departing the facility. Contractor will deliver Temple AC plant chemicals to the appropriate building (as delineated below) during the hours listed above. Contractor will have a representative on site when deliveries are conducted. Contractor will transfer chemicals as they are delivered and immediately remove empty containers. Contractor shall provide all chemicals necessary to treat the equipment (chillers, towers, boiler {Bldg. 171 only}, hot and cold loops) in the following buildings: Building 063 Building 99 (Hot and cold loops only) Building 147 (Hot and cold loops only) Building 163 Building 171 Building 202 Building 203 Building 221 Building 222 (Hot and cold loops only) This chemical treatment program must ensure the maximum benefit to prolong the life of the chillers, cooling towers, loop systems and boiler by protecting the hot, cold, steam and condensate systems. Goals. Safety, reliability, efficiency and longevity of the cooling towers and closed loop systems in various buildings of the VA facility. Chemical Water Treatment Supplies and Services. Introduction: Contractor shall sign in and out at the boiler plant (building 58) upon arrival and before departure of each visit. Contractor shall provide all supplies and technical advisory services for proper chemical treatment of chiller plants water and steam to achieve specified results. Contractor shall provide all materials, chemicals, test equipment and supplies, containment components, reagents or any other necessary equipment necessary to comply with the terms of the contract within 10 days of award of contract. VA AC plant employee will be responsible for continuous feeding of chemicals and preforming water test with oversight by the contractor. Contractor shall provide for adequate chemical containment in the event of leak or spill per VA Regulations and standard operating procedures. Contractor shall at a minimum conduct an inspection of each plant bi-weekly, sampling and testing cooling towers and closed loop systems, inspecting chemical test equipment and chemical injection equipment. Contractor is responsible for inspecting chemical usage and ordering replacement chemical in a timely manner ensuring no down time due to lack of chemical supply. Contractor shall maintain a minimum of chemicals to test and treat each location and system until at least the next two site visits (one month minimum). Contractor is responsible for inventory, ordering and delivery of necessary chemicals, reagents and testing equipment as well as ensuring no down time due to lack chemical product or delivery 365 days per year. Chemical Water Treatment Contractor Qualifications: The contractor shall have been in business at least five (5) years providing chemical treatment of air conditioning plants and distribution systems similar in design and annual chill water production rates to that of the VA facility. Provide a list of at least five (5) customer similar to VA who have utilized the services for air conditioning chemical treatment for at least three (3) years. One water treatment specialist who has a bachelor s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five (5) years successful experience with air conditioning water treatment programs and shall furnish references from at least three (3) customers who utilize air conditioning water treatment programs. The water treatment specialist assigned must be located within 75 miles of the site to enable reasonable response times to request for site visits. The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory. Chemicals and Testing Supplies: Contractor shall provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements. Deliver to the air conditioning plat supervisor or his/her designate. Contractor shall provide enough chemical to treat at a minimum all systems with no downtime due to insufficient chemicals on site. Chelant-based chemicals are not permitted. Furnish on-site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access. All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals. Contractor shall submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of chemicals. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site. Performance Requirements: Maintain sufficient biocide for all cooling towers. Maintain a corrosion inhibitor for all cooling towers. Maintain a corrosion inhibitor for all chillers. Maintain a corrosion inhibitor for all hot and cold loops. Maintain a biocide and inhibitor for the kitchen cooling tower. Maintain an all in one boiler treatment for building 171 boiler. All chemicals residuals will be sufficient to prevent sludge, bio-growth, and corrosion to piping, components and equipment. There shall be no pitting corrosion. There shall be no scale and deposit formation in the chillers and minimal deposits in the cooling tower. Control water chemistry to minimize blowdown and thus improve efficiency. On-Site Services: Provide complete written instructions, supplemented by oral instructions and demonstrations, to air conditioning plant personnel for their performance of routine water test and for feeding the chemicals into the system. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements. Provide three (3) two-hour training sessions within two (2) months of the start of a new contract. The first session shall be within one week of the start of the contract. Provide one (1) two-hour training session every six (6) months after the new contract has been enforced for six (6) months. As a minimum, conduct testing and inspection bi-weekly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor: Inhibitor levels. Hot and cold loop chemical levels. Cooling tower treatment levels. Continuous blowdown systems: Check calibration and settings monthly. Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates. Visit the plants weekly during the first three (3) months of a new contract. After three (3) months, visit the plants bi-weekly, perform tests listed above and review daily logs of tests performed by air conditioning plant personnel. Discuss the testing results with plant supervisor. Provide recommendations on treatment methods and consult on air conditioning plant and distribution systems problems ad requested. Send water samples to laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems. Conduct inspection of cooling towers at least once per year with AC Operator on duty, documenting the condition of each cooling tower and provide a written report with findings to the Boiler Plant Supervisor. Test corrosion coupons once per year and provide report. VA personnel will install, remove and deliver the coupons to the water treatment specialist. Any deficiencies or problems noted with VA test results or with the water treatment specialist s test results are to be reported immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and test performed as necessary to confirm that desired results are achieved. Contractor shall provide a service technician for at least one day during the annual mechanical maintenance inspection at each location for waterside inspection of chillers, documenting the condition of each chiller and provide a written report with findings to the Boiler Plant Supervisor. Through the Contracting Officer s Representative (COR), coordinate the inspection to coincide with the inspection of the mechanical maintenance inspection. Administrative Requirements: All on-site work is to be coordinated with the air conditioning plant supervisor at least seven (7) days prior to performance of services unless emergency. All work to be performed during the normal working hours of the air conditioning plant supervisor, Monday through Friday, excluding National Holidays unless other arrangements have been made in advance. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform ant extra cost work without written authorization from the COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor. Provide information on the normal time delivery time of chemicals. Provide method for emergency chemical deliveries. A laboratory certified by the state shall perform laboratory work. A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the boiler plant supervisor and to the COR. Provide emergency response, including site visit if requested, within 4 hours of request, 24 hours a day, 365 days per year. Maintain a toll-free (800) telephone number and e-mail and pager system for 24-hour access. Respond to routine communications within 48 hours with visit as necessary.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/36C25719Q1425/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25719Q1425 36C25719Q1425.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5214727&FileName=36C25719Q1425-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=5214727&FileName=36C25719Q1425-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Central Texas Veterans HCS;Olin E. Teague Veterans Medical Center;1901 Veterans Memorial Drive;Temple, TX

Zip Code: 76504
 

Record

SN05489813-W 20191107/191105230528-6ec7193170e1fb816337f0652b4cd7c5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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